{"id":3349493,"url":"https://alion.io/job/sans-internet-storm-center-facilities-coordinator","title":"Facilities Coordinator","company":{"id":14594,"name":"SANS Internet Storm Center","domain":"sans.edu","url":"https://alion.io/company/sans-internet-storm-center","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Pinpoint","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Swansea, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":69000,"period":"year","method":"role_seniority_country_cell","sample_n":8},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":true},{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-26T18:12:53Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-11-10T13:35:31Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"Responsible for the smooth running of the SANS Swansea Office, the Facilities Co-Ordinator will ensure that the office facilities, services, and environment is operating following the SANS standards and procedures as well as other administrative tasks as and when required.\nKey Responsibilities\nOffice Duties/ Buildings\n Ensure that the SANS office facilities, services, and environment is operating following SANS standards and procedures.\nLiaise with approved sub-contractors such as: cleaning operations/standards, waste management, PAT testing, fire alarm system maintenance checks, security, coffee machines etc.\nOpening and closing of the Swansea Office daily.\nEnsuring the physical aspects and aesthetics of the office are managed and maintained to a high standard.\nFollowing procedures and standards which will ensure that the office environment is a safe and a desirable place to work as reflecting the SANS brand and service.\nResponsible for daily checks of the building to monitor maintenance standards, lighting and heating use, checking that windows and doors are working and secured. Report and act upon any issues with the appropriate staff/Management Company.\nEnsure those using the office comply with SANS processes, procedures, and protocols.\nReception Management\n Ensuring visitors are greeted upon arrival and are signed in and out, using the Visitors Book.\nEnsuring the Reception area is kept presentable at all times.\nRoom Booking\n Manage conference room bookings online.\nSetting-up meeting rooms with the appropriate equipment/refreshments etc.\nEnsuring meeting rooms are regularly checked and kept tidy.\nEnsuring all meeting rooms are emptied and left clean and tidy ready for the next day.\nEnsuring meeting rooms are always stocked with relevant equipment, stationery, refreshments etc.\n Hospitality\n Booking and arranging team lunches where appropriate.\nAssisting with stock replenishment, for example: sundries, (milk, fruit, coffee, tea, water) stationery and cleaning supplies.\n Stationery / Equipment\n\nEnsuring printers are maintained and fully stocked with paper.\nManaging the stationery ordering process, maintaining stock levels.\nOrdering equipment (laptops/phones/monitors/keyboards).\nEnsuring everyone has the correct equipment to safely work.\nNew Starter /Leavers Protocol\n\nCarry out office tours for new starters, ensuring they are issued with a key fob, are trained on using the printers and are aware of office health & safety protocols to ensure compliance with health and safety legislation.\nManaging the equipment ordering process for new starters.\nAssisting HR with offboarding team members, ensuring keys and any other SANS property is retrieved in a timely manner.\n\nHR\n\nCarry out additional HR admin and employee engagement related responsibilities.\n\nGeneral\n\nManage petty cash, carrying out a weekly and monthly reconciliation.\nHelping to assist and organise office social events.\nOpen and distribute all incoming post daily.\nCollect outgoing post, ensuring the correct postage is applied. Drop post to post box daily.\nEnsure rubbish bins are emptied and rubbish taken to the appropriate drop off point.\nEnsure compliance with the Welsh Government Waste Management regulations regarding recycling.\nEnsure car park is properly maintained, with only SANS employees and SANS’ visitors parking in the allocated SANS spaces.\nAny other admin duties requested by the EMEA HR Director.\nSkills, Knowledge and Expertise\nA minimum 3 years of previous experience in working within Facilities/ Office Management.\nEducated to a good standard (Minimum A-Level or equivalent).\nPC literate with good Outlook, Zoom/Teams and MS Office skills (Particularly MS Excel). \nUnderstanding of basic office IT services/operations and FM Health & Safety. \nAble to takes responsibility for delivering work to a high standard\nPositive, can-do attitude.\nExcellent interpersonal skills.\nOrganised.\nAbility to manage time and prioritise tasks.\nAbility to perform multiple activities simultaneously.\nExcellent attention to detail.\nAbility to work under pressure to deadlines.\nAbility to use own initiative and work independently.\nA pro-active forward thinking team player.\nEffective communicator both written & oral to both internal and external customers.\nNot afraid to challenge the status quo.\nPractical, with a pragmatic approach to problem-solving.\nAble to follow SANS procedures & standards ensuring the office is a safe and desirable place to work. \nAble to adapt and handle change.\nAble to influence and challenge staff at all levels ensuring SANS standards & procedures are followed at all times. \nAble to work in high pressure situations and deadline 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