Project Coordinator - Contract Analyst

Responsibilities

This position allows for a hybrid arrangement with a mix of work from home and in the office.

The contract status & project operations coordinator is responsible for supporting the Project Management Office (PMO) group by managing contract tracking, coordinating documentation, and maintaining organized workflows across multiple project functions. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities while ensuring timely and accurate project reporting.

• Maintain accurate records of contract status across multiple projects.
• Track contract terms, key milestones, obligations, and renewal or expiration dates.
• Follow up regularly on payment schedules, pending actions, and required approvals.
• Coordinate with internal and external stakeholders to ensure all contract-related requirements are met.
• Prepare and issue transmittals and cover letters for executive approvals.
• Maintain version control and ensure consistency across submitted documents.
• Support project teams with the organization and distribution of documentation.
• Assist in integrating documents into document control system and maintaining structured filing systems.
• Prepare routine project status updates and dashboards.
• Build and distribute weekly action item logs for project teams.
• Assist with invoicing support activities, including gathering required backup documentation.
• Support the monthly interconnection update process by gathering data, updating trackers, and preparing summaries.
• Maintain and update interconnection accounts and associated project information.
• Support continuous improvement initiatives related to the interconnection study process.
• Provide coordination and administrative support to ensure alignment between project controls, engineering, and management teams.
• Ensure all project records are filed appropriately.
• Work with teams to improve document workflows and adherence to established document management procedures.
• Facilitate cross-functional coordination for document updates and project information flow.
• Travel to client offices and project sites, as required.

Qualifications

We do not sponsor employees for work authorization in the U.S. for this position.

Essential skills and experience:

• 1+ years of experience in a professional setting
• Committed to deliver high quality, accurate deliverables with attention to detail
• Experience within the energy, power, or utility industry
• Demonstrated ability to organize and prioritize work and work under pressure to meet deadlines
• Excellent written and verbal communication skills
• Working knowledge in MS Office tools
• A high school diploma or GED
• Comfortable with approximately 10-25% domestic travel

Valued but not required skills and experience:

• A BS in Construction Management, Business, Engineering, or similar degree
• Prior experience in project coordination, contract administration, or related operations role is desirable
• Familiarity with interconnection procedures or interconnection processes.
• Exposure to document control systems or project controls methodologies.
• Experience with project management tools, ProjectWise, or similar systems preferred.
• Construction/field knowledge or experience is a plus

Technology & Innovation

Sargent & Lundy values the appropriate use of technology to improve how work gets done and deliver high-quality outcomes for our clients. Depending on the role, employees may use data, automation, artificial intelligence, and other digital tools to support research, analysis, engineering and design activities, workflow improvement, or other aspects of their work. We value candidates who demonstrate an interest in learning and effectively using emerging technologies where relevant to their role. Employees remain accountable for their work and are expected to apply appropriate professional judgment and review when using technology-assisted tools. Experience with AI, automation, programming, or similar technologies is valued where relevant but is not required unless specifically identified elsewhere in the job description.

About Sargent & Lundy

At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.

• Health Plans: Medical, Dental, Vision
• Life & Accident Insurance
• Disability Coverage
• Employee Assistance Program (EAP)
• Back-Up Daycare
• FSA & HSA

• 401(k)
• Pre-Tax Commuter Account
• Merit Scholarship Program
• Employee Discount Program
• Corporate Charitable Giving Program
• Tuition Assistance
• First Professional Licensure Bonus
• Employee Referral Bonus

• Paid Annual Personal/Sick Time (PST)
• Paid Vacation
• Paid Holidays
• Paid Parental Leave
• Paid Bereavement Leave
• Flexible Work Arrangements

Compensation Range

Transparency Statement

Equal Opportunity

Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.