{"id":2095331,"url":"https://alion.io/job/sasktenders-administrative-assistant-2","title":"Administrative Assistant","company":{"id":1268583,"name":"SaskTenders","domain":"sasktenders.ca","url":"https://alion.io/company/sasktenders","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Saskatoon, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":28000,"max_usd":52000,"period":"year","method":"role_country_seniority_unknown","sample_n":1015},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-08T16:33:59Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-21T22:26:18Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"The Opportunity:\nAdministrative Support (Part-Time, 20-25 Hours/Week to be discussed)\nThe Community Safety and Well-Being Branch is seeking a highly motivated and organized individual to join the Family Information and Liaison Unit (FILU) as an Administrative Support professional.\nFILU provides supports and services to family members and loved ones of Missing and Murdered Indigenous Women and Girls (MMIWG).\nThe successful candidate will have strong communication, interpersonal, and organizational skills, along with advanced computer proficiency. You will be able to create accurate, professional documents using software such as Microsoft Word, Excel, and PowerPoint. In this role, you will respond to inquiries from clients, Family Information Liaison Outreach Workers (FILOs), and partner organizations, including Indigenous and non-Indigenous agencies, as well as government and non-government organizations.\nReporting to Community Safety and Well-Being Branch leadership, you will provide a range of administrative and clerical support services, including:\nCompiling statistical information and reports;\nMaintaining databases and entering, retrieving, and managing data;\nCoordinating travel arrangements and logistics;\nScheduling meetings and booking boardrooms;\nAssisting with event planning and coordination;\nProcessing invoices and maintaining electronic filing and records in accordance with ARMS requirements; and\nPreparing and formatting correspondence and documents, including letters, memos, meeting minutes, briefing notes, and contracts.\nThe ideal candidate is adaptable, dependable, and able to manage multiple priorities in a fast-paced environment. You will demonstrate professionalism and discretion when handling sensitive information, maintain a high level of accuracy and attention to detail, and work collaboratively to foster positive relationships with colleagues and stakeholders.\nTypically, the required knowledge and skills are obtained through completion of an office administration or office education program, combined with relevant work experience. Success in this role also requires the ability to build respectful, positive relationships and partnerships with Indigenous individuals, families, communities, and organizations to support effective service delivery.\nThis position requires occasional travel throughout Saskatchewan to attend meetings and community gatherings. A valid Class 5 driver's licence is required.\nApplicants must clearly demonstrate in their cover letter and/or resume how they have acquired the knowledge, skills, and abilities required for this position.\n Respond to telephone inquiries from the public and direct calls to appropriate resources and services.\nMonitor and code expenditures, and prepare and process business expense claims, invoices, contracts, and other financial documentation.\nDraft, proofread, edit, and maintain a variety of correspondence and administrative documents, including letters, reports, meeting materials, and briefing documents.\nCoordinate travel arrangements, event logistics, meetings, equipment bookings, and CVA vehicle scheduling.\nMaintain organized records management and filing systems, ensuring information is stored and archived in accordance with established policies and procedures.\nUtilize Microsoft Office applications, databases, and other technology tools to support program operations, maintain records, and produce accurate documentation.\nApply basic accounting and financial practices when administering budgets, processing expenditures, and tracking financial information.\nSupport the development and maintenance of respectful, collaborative relationships with Indigenous individuals, families, communities, organizations, and service providers.\nApply knowledge of the diverse histories, cultures, and experiences of First Nations and Métis peoples in Saskatchewan, including those within Treaty 2, 4, 6, 8, and 10 territories.\nIncorporate an understanding of the National Inquiry into Missing and Murdered Indigenous Women and Girls, including its Calls for Justice, in support of the Family Information and Liaison Unit's mandate.\nDemonstrate awareness of the impacts of colonization, assimilation policies, Residential Schools, the Indian Act, and other historical and contemporary factors affecting Indigenous Peoples in Canada.\nWork with sensitivity, cultural awareness, and professionalism when supporting families and communities impacted by violence and trauma.\nRecognize and respond appropriately to the social, economic, cultural, institutional, and historical factors that contribute to violence against Indigenous women, girls, and Two-Spirit+ people.\nContribute to the delivery of culturally responsive, trauma-informed, and family-centred services that support the goals of the Family Information and Liaison Unit.\n Job Capabilities:\nAs a public servant, we are seeking someone who:\nIs accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.\nIs innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.\nWorks collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.\nIs inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.\nIs adaptable, continuously learns from experience and applies those learnings to new situations.\nFocuses on achieving public service excellence.\nTechnical Knowledge and Skills:\nYou will have the ability to:\nresearch, analyze and summarize information from various sources;\nquickly and accurately access, input, retrieve and track information using various computer applications;\nindependently assess, establish and adjust your own workload taking into consideration changing priorities, tight deadlines, multiple reporting relationships and constant interruptions;\ncreate, format and edit a variety of visually pleasing, clear and presentable documents using various word processing, spreadsheet, presentation, email and database software within required/reasonable timeframes;\ndesign, establish, update, archive and maintain electronic and manual filing systems to preserve, easily locate and retrieve accessible and up-to-date information;\nprocess invoices for payment;\naccurately, concisely and in a timely manner compose, record, proofread and edit a variety of correspondence, using correct grammar, spelling and punctuation; for other's signatures;\nprecisely plan, schedule and coordinate travel and logistics for events such as meetings, conferences and workshops according to prearranged time frames;\ndiplomatically liaise with other agencies, staff, ministries, partners including First Nations and Aboriginal individuals, Elders, families, communities and Nations and the general public establishing and maintaining open and honest work relationships; and\nwork independently and/or as a contributing member of a variety of teams to complete work assignments, achieve common goals and contribute to a positive work environment.\nYou will be:\nwilling to learn, embrace and practice at all levels cultural humility and safety and trauma informed care and service;\nthorough, conscientious, and attentive to detail to ensure work is accurate and timely;\nrespectful, honest, professional, responsible, accountable and a team player; and\nsupportive and flexible and embrace diversity and equality for the persons, families and communities concerned.\nJob Skills:\nCommunication (Level B) \nCritical Thinking (Level A) \nDigital Skills (Level A) \nInteracting with Others (Level A) \nNavigating Ambiguity (Level A) \nManaging Self (Level A) \nHealth, Safety and Wellness (Level A) \nData Literacy (Level A) \nInfluence (Level A)\nPolitical and Organizational Awareness (Level A)\nManaging Organizational Resources (Level B)\nLearn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.\nWhat We Offer:\nDynamic and challenging work\nCompetitive salary\nComprehensive benefits package including pension\nVacation, scheduled days off, and other types of leave\nInclusive work environments\nCareer growth, development, and advancement opportunities\nFlexible work arrangements\nOur Commitment to Excellence:\nThe Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.","description_format":"text","description_chars":8489,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Government","Transportation & Logistics","Supply 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