Executive Coordinator

The Opportunity:

If you're highly organized, enjoy bringing people together and thrive in a fast-paced environment, we have the opportunity for you.

The Public Service Commission Communications Branch is seeking a motivated, detail-oriented and collaborative professional to serve as Executive Coordinator to the Executive Director of Communications.

In this role, you'll help coordinate one of the Government of Saskatchewan's largest employee recognition programs while supporting the day-to-day operations of a busy communications branch. From planning the annual Long Service event to supporting the Executive Director, you'll work with employees, leaders and partners across government while gaining experience in communications, event management, executive support and public-sector administration.

Typically, the knowledge and experience required for this position would be obtained through a certificate or diploma in business or office administration and/or several years of progressively responsible administrative experience. An equivalent combination of education and experience will be considered.

Interest or experience in communications, event planning or executive support is considered an asset.

• Manage the Executive Director’s calendar through collaboration, prioritization, and scheduling.
• Prepare briefing and background materials to support the Executive Director in advance of meetings.
• Monitor the Executive Director’s email inbox and redirect requests to appropriate team members.
• Plan, schedule, and coordinate travel and logistics for meetings, training sessions, and other events.
• Monitor administrative processes and implement improvements within the branch to enhance efficiency.
• Draft, record, proofread, and edit correspondence in accordance with Government of Saskatchewan (GOS) visual identity standards.
• Coordinate and participate in management meetings by preparing agendas, recording minutes, and tracking action items to ensure timelines are met.
• Manage incoming and outgoing correspondence to ensure timely distribution.
• Maintain manual and electronic filing systems, including bring-forward and records-management processes.
• Verify, code, process, and track invoices for approval and payment, ensuring compliance with policies.
• Compile expense data and prepare budget reports for review.
• Order office supplies and coordinate equipment repairs and furniture replacements.

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

• Experience providing administrative support in a fast-paced office environment.
• Strong organizational and time-management skills, with the ability to manage competing priorities, frequent interruptions and tight deadlines.
• Experience supporting senior leaders through calendar management, meeting coordination and executive correspondence.
• Strong written communication skills, including editing, proofreading and formatting documents to ensure accuracy and consistency.
• Experience preparing reports, correspondence, briefing materials and other administrative documents.
• Experience monitoring budgets, processing invoices and maintaining accurate financial records.
• Experience coordinating meetings, events and logistical arrangements involving multiple stakeholders.
• Knowledge of records management, filing systems and administrative processes.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel and PowerPoint; experience with SharePoint is considered an asset.
• The ability to exercise sound judgment, maintain confidentiality and handle sensitive information with professionalism and discretion.
• Strong interpersonal skills and the ability to establish positive working relationships with colleagues, clients and stakeholders.

Job Skills:

• Communication (Level B)
• Critical Thinking (Level A)
• Digital Skills (Level A)
• Interacting with Others (Level A)
• Navigating Ambiguity (Level A)
• Managing Self (Level A)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level A)
• Influence (Level A)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.

What We Offer:

• Dynamic and challenging work
• Competitive salary
• Comprehensive benefits package including pension
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities
• Flexible work arrangements

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.