{"id":2517825,"url":"https://alion.io/job/sasktenders-executive-coordinator-3","title":"Executive Coordinator","company":{"id":1268583,"name":"SaskTenders","domain":"sasktenders.ca","url":"https://alion.io/company/sasktenders","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Regina, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":29000,"max_usd":53000,"period":"year","method":"role_country_seniority_unknown","sample_n":908},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-14T10:14:48Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-15T04:42:50Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"The Opportunity:\nIf you're highly organized, enjoy bringing people together and thrive in a fast-paced environment, we have the opportunity for you.\nThe Public Service Commission Communications Branch is seeking a motivated, detail-oriented and collaborative professional to serve as Executive Coordinator to the Executive Director of Communications.\nIn this role, you'll help coordinate one of the Government of Saskatchewan's largest employee recognition programs while supporting the day-to-day operations of a busy communications branch. From planning the annual Long Service event to supporting the Executive Director, you'll work with employees, leaders and partners across government while gaining experience in communications, event management, executive support and public-sector administration.\nTypically, the knowledge and experience required for this position would be obtained through a certificate or diploma in business or office administration and/or several years of progressively responsible administrative experience. An equivalent combination of education and experience will be considered.\nInterest or experience in communications, event planning or executive support is considered an asset.\n Manage the Executive Director’s calendar through collaboration, prioritization, and scheduling.\nPrepare briefing and background materials to support the Executive Director in advance of meetings.\nMonitor the Executive Director’s email inbox and redirect requests to appropriate team members.\nPlan, schedule, and coordinate travel and logistics for meetings, training sessions, and other events.\nMonitor administrative processes and implement improvements within the branch to enhance efficiency.\nDraft, record, proofread, and edit correspondence in accordance with Government of Saskatchewan (GOS) visual identity standards.\nCoordinate and participate in management meetings by preparing agendas, recording minutes, and tracking action items to ensure timelines are met.\nManage incoming and outgoing correspondence to ensure timely distribution.\nMaintain manual and electronic filing systems, including bring-forward and records-management processes.\nVerify, code, process, and track invoices for approval and payment, ensuring compliance with policies.\nCompile expense data and prepare budget reports for review.\nOrder office supplies and coordinate equipment repairs and furniture replacements.\n Job Capabilities:\nAs a public servant, we are seeking someone who:\nIs accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.\nIs innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.\nWorks collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.\nIs inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.\nIs adaptable, continuously learns from experience and applies those learnings to new situations.\nFocuses on achieving public service excellence.\nTechnical Knowledge and Skills:\nExperience providing administrative support in a fast-paced office environment.\nStrong organizational and time-management skills, with the ability to manage competing priorities, frequent interruptions and tight deadlines.\nExperience supporting senior leaders through calendar management, meeting coordination and executive correspondence.\nStrong written communication skills, including editing, proofreading and formatting documents to ensure accuracy and consistency.\nExperience preparing reports, correspondence, briefing materials and other administrative documents.\nExperience monitoring budgets, processing invoices and maintaining accurate financial records.\nExperience coordinating meetings, events and logistical arrangements involving multiple stakeholders.\nKnowledge of records management, filing systems and administrative processes.\nProficiency with Microsoft Office applications, including Outlook, Word, Excel and PowerPoint; experience with SharePoint is considered an asset.\nThe ability to exercise sound judgment, maintain confidentiality and handle sensitive information with professionalism and discretion.\nStrong interpersonal skills and the ability to establish positive working relationships with colleagues, clients and stakeholders.\nJob Skills:\nCommunication (Level B) \nCritical Thinking (Level A) \nDigital Skills (Level A) \nInteracting with Others (Level A) \nNavigating Ambiguity (Level A) \nManaging Self (Level A) \nHealth, Safety and Wellness (Level A) \nData Literacy (Level A) \nInfluence (Level A)\nPolitical and Organizational Awareness (Level A)\nManaging Organizational Resources (Level B) \nLearn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.\nWhat We Offer:\nDynamic and challenging work\nCompetitive salary\nComprehensive benefits package including pension\nVacation, scheduled days off, and other types of leave\nInclusive work environments\nCareer growth, development, and advancement opportunities\nFlexible work arrangements\nOur Commitment to Excellence:\nThe Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.","description_format":"text","description_chars":5340,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Digital Government","Procurement & Spend Management"],"lifecycle":[{"event":"open","at":"2026-10-14T10:14:48Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":12,"reasons":["conf:1","win:early"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/sasktenders-executive-coordinator-3","json_url":"https://alion.io/job/sasktenders-executive-coordinator-3.json","meta":{"generated_at":"2026-10-15T05:56:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8866,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1268583},"rest":"https://alion.io/mcp/rest/get_company?id=1268583"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsasktenders-executive-coordinator-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsasktenders-executive-coordinator-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsasktenders-executive-coordinator-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/sasktenders-executive-coordinator-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsasktenders-executive-coordinator-3"}]}