Operational Services Coordinator

The Opportunity:

The Ministry of Trade and Export Development advances economic growth to generate wealth and opportunity in Saskatchewan. The Ministry facilitates a coordinated cross-government approach to attract investment and grow export markets. The Ministry fosters and supports a competitive business environment, facilitates trade and strengthens Saskatchewan’s international relations. It takes great people, working together as a team, in order to make this happen.

Our core values include providing exceptional customer service, treating others with respect, acting with integrity, and upholding our commitment to excellence and innovation as one team. Our team demonstrates these values in our daily behaviours.

The Corporate Services Branch is seeking a motivated, service-oriented professional for the role of Operational Services Coordinator in the Operations Unit.

In this position, you will work in a diverse and fast-paced environment with a demanding and time-sensitive workload.

Reporting to the Manager of Operations Services, your responsibilities will include:

• Working with the Ministry of SaskBuilds and Procurement and stakeholders to handle the Ministry's office building issues, activate and deactive phones, order furniture, provide building access cards, manage the Ministry's parking pool, lead office moves and help with the daily mailroom processing.
• Procurement and property management.
• Developing and implementing new procurement and operations policies, procedures and processes for the Ministry, through collaboration with SaskBuilds.
• Coding invoices for payment processing and tracking all invoices for the Operations Unit.
• Create and distribute documents, forms, and reports, and assist with reviewing applications as needed.
• Assist with technical issues related to workplace equipment (e.g., phones, photocopiers, video technology).
• Provide customer service to diverse stakeholders by directing inquiries and addressing questions, needs, and service requests.
• Provide information on processes, practices, and programs.
• Handle correspondence, organize files, and maintain records-management systems for your role.

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

• Strong working knowledge of government and Ministry policies, procedures and systems regarding equipment, procurement, IBC phones, security access and CVA usage.
• Computer applications including outlook, teams, spreadsheets and word processing.
• Analytical, attentive to detail and able to accurately complete multiple tasks with varying priority levels and timelines.
• The ability to work independently on various tasks as well as part of the Operations team.
• Typically, the knowledge and experience required to achieve the above is obtained through completion of two-years of post-secondary school education in business administration, or equivalent related education and experience.

Job Skills:

• Communication (Level B)
• Critical Thinking (Level A)
• Digital Skills (Level A)
• Interacting with Others (Level A)
• Navigating Ambiguity (Level A)
• Managing Self (Level A)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level A)
• Influence (Level A)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.

What We Offer:

• Dynamic and challenging work
• Competitive salary
• Comprehensive benefits package including pension
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities
• Flexible work arrangements

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.