Consultancy Needed - Procurement Support

Scope of Work

Objective:

To support and accelerate procurement spending for Save the Children Indonesia’s agriculture portfolio programs through timely, compliant, and well-documented procurement processes.

Key Responsibilities:

The Procurement Support will:

• Manage and support procurement activities for agriculture portfolio programs, from procurement planning, sourcing, evaluation, contracting, and purchase order follow up.
• Review procurement requests and ensure specifications, scopes of work, budgets, and supporting documents are complete.
• Prepare RFQs/RFPs, bid comparison documents, evaluation records, and other procurement documentation.
• Conduct supplier sourcing and market research, particularly for agriculture-related goods and services.
• Coordinate supplier registration, due diligence, and required compliance documentation.
• Coordinate with program teams, field offices, Finance, and other relevant functions to ensure timely procurement delivery.
• Monitor procurement timelines, supplier performance, outstanding orders, and contractual commitments.
• Maintain complete and accurate procurement records and trackers in accordance with organizational procedures.
• Support procurement reporting, audit preparation, and other Supply Chain activities as required.
• Travel to field locations when required to support procurement activities, supplier assessments, market surveys, delivery follow-up, or program implementation.

Expected Deliverables:

• Procurement requests are processed accurately and within agreed timelines.
• Complete and compliant sourcing and procurement documentation maintained.
• Purchase orders, contracts, and related documents prepared and issued on time.
• Procurement trackers and status reports kept accurate and up to date.
• Supplier quotations, evaluations, and selection of records properly documented.
• Timely coordination with requesters, suppliers, Finance, and relevant stakeholders.
• Procurement activities completed in line with organizational policies, donor requirements, and applicable controls.

Qualifications and Experience:

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Agriculture, or related field.
• Relevant experience in procurement, sourcing, or supply chain operations.
• Experience supporting agriculture, livelihood, or development programs is an advantage.
• Good understanding of competitive procurement processes and supplier management.
• Strong organizational, documentation, and analytical skills.
• Proficiency in Microsoft Office, particularly Excel.
• Good written and verbal communication skills in Bahasa Indonesia and English.
• Ability to work independently, manage multiple procurement activities, and coordinate with different stakeholders.
• Willingness and ability to travel to field locations as required.
• High integrity and commitment to compliance and ethical procurement practices.

Working Arrangement:

• This assignment is expected to be full-time for six (6) months from 1 October 2026 - 31 March 2027.
• The collaborator may be required to travel to Save the Children Indonesia field locations.
• This engagement is an External Collaborator arrangement and does not constitute employment or entitlement to employee benefits.