Accounting Assistant

JOB SUMMARY:

The Accounting Assistant is responsible for providing administrative support to the VP of Accounting and Finance and other Accounting Department management.

ESSENTIAL JOB FUNCTIONS:

The employee in this position will have the following essential job functions:

• Opens, sorts, and distributes mail to appropriate departmental staff
• Maintains appropriate levels of needed supplies for the office and reorders supplies as needed
• Processes and prints weekly Accounts Payable checks, and prepares checks for mailing
• Inputs approved journal entries and expense reimbursement requests to the general ledger system
• Monitors daily operating cash account activity for the Seminary, distributes wire and ACH transfer reports to appropriate Seminary personnel, and processes voided checks and stop payment requests
• Maintains appropriate departmental paper and/or electronic filing systems
• Assists VP of Accounting and Finance and accounting management in preparation of reconciliations and analyses
• Review and code Bookstore invoices
• Update inventory cost in Bookstore POS system
• Assist in reconciling Bookstore inventory

Performs other duties as may be assigned by the supervisor.

EDUCATIONAL REQUIREMENTS:

Minimum of a high school diploma. Some college is preferred.

EXPERIENCE REQUIREMENTS:

At least two years of previous work experience related to customer service or accounting. Basic Microsoft Word and Excel skills. Strong written and verbal communications skills. Ability to multitask and meet deadlines in a timely manner

SUPERVISION RESPONSIBILITIES:

The person in this position will supervise no one.

REPORTING RESPONSIBILITY:

The person in this position will report to the Manager of Accounting Operations.

WORK ENVIRONMENT:

The person in this position will work in a standard office environment.

EQUIPMENT:

The person in this position will use the following equipment: Standard office machines, personal computer.