{"id":2562700,"url":"https://alion.io/job/scale-virtually-bookkeeper-va-remote","title":"Bookkeeper VA - Remote","company":{"id":688305,"name":"Scale Virtually","domain":"scalevirtually.ph","url":"https://alion.io/company/scalevirtually","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":true,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":10500,"max_usd":25000,"period":"year","method":"role_country_seniority_unknown","sample_n":68},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"QuickBooks","optional":false},{"name":"Asana","optional":true},{"name":"Dropbox","optional":true},{"name":"Google Drive","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-14T21:12:45Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-15T04:48:13Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"ROLE TITLE\nBookkeeper VA\nWe are looking for Virtual Professionals based in the Philippines.\nYou will own the day-to-day bookkeeping and financial recordkeeping for multiple LLCs/business entities, keeping QuickBooks Online, supporting documentation, and financial spreadsheets accurate and current.\nThis role is execution-heavy: you will enter and code transactions, reconcile bank and credit card accounts, maintain AP/AR records, match documentation to transactions, investigate discrepancies, and prepare books for weekly and month-end review.\nYou will work within established accounting procedures, the company chart of accounts, and coding standards. When something does not reconcile or a transaction is questionable, you are expected to investigate it within your authorized scope and clearly escalate what cannot be resolved.\nThis is not a role for someone who needs daily supervision or who is only familiar with basic data entry. Strong QuickBooks Online experience, reconciliation experience, and the ability to independently manage multiple sets of books are required.\nCore Responsibilities\nQuickBooks & Transaction Management\nMaintain accurate, current QuickBooks Online records across multiple LLCs/business entities.\nEnter and categorize transactions using the company's established chart of accounts and coding system rather than creating inconsistent classifications.\nRecord invoices, receipts, payments, deposits, intercompany transactions, and other financial activity with the appropriate supporting documentation.\nReview entered transactions for missing information, incorrect coding, duplicates, or inconsistencies before they flow into reporting.\nBank & Credit Card Reconciliation\nReconcile assigned bank and credit card accounts against statements and verify that transactions and ending balances agree.\nInvestigate discrepancies when balances or transactions do not match, including checking transaction coding and supporting documentation.\nCorrect discrepancies and miscoded transactions when they fall within your authorized scope.\nEscalate unresolved, questionable, or potentially incorrect transactions with enough context for management to make a decision rather than simply flagging the issue.\nAccounts Payable & Accounts Receivable\nMaintain AP and AR records by keeping vendor invoices, expenses, payments, deposits, and receivables current.\nAdd and maintain vendor records and keep the vendor list accurate, organized, and current.\nReconcile rental income and other expected payments against applicable records or reports.\nIdentify late, missing, or inconsistent payments and report them for management review.\nReview AP/AR records for missing documentation or transactions that could prevent accurate financial reporting.\nFinancial Documentation & Recordkeeping\nMonitor designated email accounts for incoming invoices, receipts, statements, and other bookkeeping documents.\nIdentify which QuickBooks transaction each supporting document belongs to and organize the documentation in the designated cloud storage.\nMatch supporting documents to applicable QuickBooks transactions so records can be located during review or tax preparation.\nMaintain complete, organized financial records that are usable for bookkeeping and tax support.\nFinancial Spreadsheets & Reporting\nMaintain Google Sheets and financial trackers and keep them aligned with QuickBooks records.\nUpdate cash flow, deal-related, and other bookkeeping spreadsheets as required.\nCompare spreadsheet information against QuickBooks and investigate inconsistencies instead of allowing conflicting records to remain.\nAssist with weekly and month-end Profit & Loss reporting and other financial reports by ensuring the underlying bookkeeping records are complete and accurate.\nMonth-End Bookkeeping\nComplete required transaction entries, reconciliations, AP/AR updates, and documentation before the month-end review.\nReview the books before submission for missing information, discrepancies, duplicate entries, and coding errors.\nResolve issues that are within your authorized scope before month-end review.\nEscalate remaining issues with clear documentation and context.\nPrepare accurate and complete books for management's final review and close.\nRequirements (Non-Negotiable)\nStrong QuickBooks Online experience - hard requirement.\nSolid hands-on bookkeeping experience covering transaction entry, bank reconciliation, credit card reconciliation, AP, and AR.\nDemonstrated experience maintaining books for multiple LLCs/business entities.\nExperience handling intercompany transactions.\nProficiency with Google Sheets and financial spreadsheets.\nAbility to identify, investigate, and communicate financial discrepancies rather than simply entering data.\nAbility to consistently follow established accounting procedures, chart-of-accounts structures, and coding standards.\nAbility to independently manage assigned bookkeeping work without requiring daily reminders or step-by-step direction.\nStrong organizational and time-management skills, particularly when managing records across multiple entities.\nClear written and verbal English communication.\nHigh level of honesty, integrity, reliability, and confidentiality when handling financial information.\nReal estate bookkeeping experience is preferred but not required.\nFamiliarity with HUD/settlement statements and real estate transactions is preferred.\nFiltering signal: Candidates whose experience is limited to basic accounting data entry, invoicing, payroll support, or administrative bookkeeping without hands-on reconciliation and AP/AR ownership will not meet the minimum bar.\nTools\nThe role may require regular use of:\nQuickBooks Online\nGoogle Sheets\nOutlook\nDropbox / Google Drive\nOnline Banking Portals\nCredit Card Portals\nAsana\nCanopy\nWhat We Actually Care About\nYou catch problems before they become reporting problems. You notice when a reconciliation does not balance, a transaction is miscoded, documentation is missing, or expected income does not match the records.\nYou can work across multiple sets of books without losing control of the details. Each entity needs to remain properly separated and accurately maintained.\nYou follow the established system instead of creating your own. Consistent coding, documentation, and accounting procedures matter.\nYou investigate before escalating. When something is wrong, you determine what you can verify or correct within your authority and provide useful context when escalation is necessary.\nYou close loops independently. Assigned bookkeeping work should move from transaction entry through reconciliation, documentation, review, and escalation without requiring constant follow-up.\nYou treat financial information as sensitive. Accuracy, confidentiality, honesty, and reliability are operational requirements, not optional personality traits.\nWhat This Role Is NOT\nNot a basic data-entry position. You are expected to reconcile, review, investigate discrepancies, and maintain accurate books.\nNot a role for someone who needs daily direction. You will receive established procedures and standards, but you are expected to execute assigned bookkeeping work independently.\nNot a single-entity bookkeeping role. The position requires maintaining records across multiple LLCs/business entities and handling intercompany transactions.\nNot a purely administrative accounting role. AP, AR, reconciliations, transaction coding, documentation, and month-end preparation are core responsibilities.\nNot a role where unresolved issues can simply be left flagged. You must investigate what you can, correct what is within your authority, and escalate unresolved issues with clear context.\nPosition Details\nWork Arrangement: Fully remote\nWork Hours: US-aligned work hours\nWork Structure: Contractor / Virtual Professional\nEnvironment: Performance-driven, asynchronous, and execution-focused\nYou will be expected to manage assigned work within agreed deadlines, communicate blockers clearly, and maintain accurate records without relying on constant real-time supervision.\nApplication Instructions\nTo apply, submit your resume highlighting your QuickBooks Online, reconciliation, AP/AR, and multi-entity bookkeeping experience.\nYour application must also answer the following:\nPractical Question:\nYou reconcile a bank account and find that QuickBooks is $3,250 higher than the bank statement. You discover three transactions with unclear coding, one duplicate payment, and one deposit that appears in the bank but has no matching QuickBooks entry. In 5-8 sentences, explain the order in which you would investigate the issue, what you would correct yourself, and what you would escalate.\nApplications that do not demonstrate hands-on QuickBooks Online and reconciliation experience will not move forward.\nBenefits\nPaid Time Off\nHMO\nFully Remote Work","description_format":"text","description_chars":8843,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Accounting & Bookkeeping Services","Freelance & Talent Marketplaces"],"lifecycle":[{"event":"open","at":"2026-10-14T21:12:45Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":27,"reasons":["conf:0","win:early"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/scale-virtually-bookkeeper-va-remote","json_url":"https://alion.io/job/scale-virtually-bookkeeper-va-remote.json","meta":{"generated_at":"2026-10-15T07:45:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11628,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":688305},"rest":"https://alion.io/mcp/rest/get_company?id=688305"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fscale-virtually-bookkeeper-va-remote"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fscale-virtually-bookkeeper-va-remote"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fscale-virtually-bookkeeper-va-remote"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/scale-virtually-bookkeeper-va-remote\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fscale-virtually-bookkeeper-va-remote"}]}