{"id":4095217,"url":"https://alion.io/job/scale-virtually-commercial-property-manager-remote","title":"Commercial Property Manager - Remote","company":{"id":688305,"name":"Scale Virtually","domain":"scalevirtually.ph","url":"https://alion.io/company/scalevirtually","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":true,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"AutoCAD","optional":false},{"name":"Dropbox","optional":false},{"name":"Slack","optional":false},{"name":"Wi-Fi","optional":false}],"status":"live","first_seen_at":"2026-11-09T00:00:00Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-11T20:59:15Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"ROLE TITLE\nCommercial Property Manager\nWe are looking for Virtual Professionals based in the Philippines.\nThis is a fully remote Commercial Property Manager position.\nDue to the fully remote nature of this role, it is important that candidates are comfortable communicating on video calls.\nROLE SUMMARY\nThe Commercial Property Manager supports the day-to-day operations of a commercial property in Indianapolis, keeping leasing, tenant requests, maintenance, property information, and documentation moving without constant supervision.\nYou will manage multiple active workflows at once, including prospective tenant and application activity, lease paperwork, move-ins and move-outs, maintenance requests, vacancy updates, floor plan changes, tenant concerns, events, and property documents. The role requires consistent follow-through: identifying what needs to happen next, gathering missing information, coordinating with tenants, vendors, architects, and the property team, and tracking each item through completion.\nThis is an execution-heavy role for someone who can work independently, manage competing priorities, and make sound decisions about when to act, when to follow up, and when to escalate. You should not need a daily task list to stay productive or wait for someone else to tell you the next step.\nIf you are strongest in narrowly defined administrative tasks and require frequent direction to move work forward, this role is not a fit.\nCORE RESPONSIBILITIES\nProperty Marketing and Vacancy Updates\nKeep commercial vacancies current on LoopNet MLS, including unit status, availability, renovations, and other relevant property information.\nCoordinate with the current architect when floor plans need to be updated because of changes to the property or individual units.\nMaintain accurate unit information across property marketing materials and internal records so vacancy information does not become outdated.\nEventually take ownership of updating floor plans using AutoCAD or another floor plan editing tool.\nLeasing Support\nSupport the screening of new rental applications by gathering, organizing, and reviewing the required information before moving the application to the next step.\nCommunicate with prospective tenants and applicants throughout the leasing process and respond to questions or missing information promptly.\nAssist with preparing lease documents and associated paperwork, ensuring required information is complete and organized.\nCoordinate lease signings and follow up on outstanding documentation rather than allowing paperwork to stall.\nCoordinate move-in and move-out processes and ensure the necessary information, documents, and follow-ups are completed.\nSupport lease renewal activity by tracking upcoming renewals and coordinating the required next steps.\nMaintenance and Work Order Management\nWhen a tenant reports a maintenance issue, gather enough information to understand what is happening, determine the appropriate next step, and avoid sending incomplete information to Jennifer or a vendor.\nCoordinate with internal team and vendors when repairs or maintenance are required.\nTrack open maintenance requests through completion and follow up when a vendor response, update, or repair is delayed.\nKeep work order information current so the team can see what has been reported, who is handling it, what action is pending, and whether the issue has been resolved.\nEscalate issues when the available information is insufficient, the situation requires a decision outside your authority, or progress has stalled.\nDocument Control\nDevelop and maintain standardized formats for forms and documents used across the organization.\nApply consistent document layouts, fonts, formatting, and other readability standards rather than creating documents with inconsistent presentation.\nKeep documents organized and accessible so the correct version can be located without unnecessary back-and-forth.\nManage multiple documents simultaneously while maintaining accuracy and consistency.\nTenant Concierge\nRespond to tenant and guest requests involving common areas, events, Wi-Fi access, and building access.\nDetermine what information or action is required for each request and coordinate with the appropriate person or vendor when the request cannot be resolved directly.\nPlan, organize, and coordinate building events, including vendor coordination and space setup.\nEnsure events and tenant activities follow applicable building rules and requirements.\nRequirements\n(NON-NEGOTIABLE)\nProven work experience in property management, with the ability to handle actual property-management workflows rather than only general administrative support.\nStrong written and verbal English communication. You will communicate with tenants, applicants, vendors, architects, and internal stakeholders, so unclear or incomplete communication creates operational problems.\nExcellent proficiency in AppFolio or other property-management operational systems.\nAbility to manage multiple active property-management tasks and documents at the same time without losing track of follow-ups.\nStrong problem-solving ability. When a tenant reports an issue, you must be able to gather the relevant facts, identify the next action, and escalate appropriately instead of simply forwarding the complaint.\nStrong attention to detail, particularly when maintaining vacancy information, lease documentation, work orders, tenant records, and standardized documents.\nAbility to work independently in a remote, async environment and make routine execution decisions without requiring constant supervision.\nAbility to communicate early when an issue is blocked, information is missing, or a decision needs to be made by someone else.\nComfort working across leasing, maintenance, tenant support, marketing, and document-management tasks rather than operating within a single narrow workflow.\nTOOLS\nAppFolio\nLoopNet MLS\nGoogle Suite\nSlack\nDropbox\nDocuSign\nAutoCAD or another floor plan editing software\nWHAT WE ACTUALLY CARE ABOUT\nYou close loops. When a tenant, applicant, vendor, or internal stakeholder needs something, you track the request through the next required action instead of assuming someone else will follow up.\nYou can work from incomplete information. You know what questions to ask, what information is missing, and when an issue needs escalation.\nYou protect accuracy. Vacancy information, lease documents, work orders, floor plans, and property records need to stay current because other people act on that information.\nYou can switch between priorities without dropping details. Leasing activity, maintenance requests, tenant questions, and document work may be active simultaneously.\nYou communicate operationally. Updates should make it clear what happened, what is pending, who owns the next action, and when follow-up is required.\nYou take ownership of recurring processes. Once a workflow is understood, you should be able to execute it consistently without requiring the same instructions repeatedly.\nWHAT THIS ROLE IS NOT\nThis is not a passive administrative VA role where you wait for someone to assign every next step.\nThis is not a customer-service-only position. Tenant communication must be connected to actual property-management follow-through.\nThis is not a pure leasing or sales position. The role also covers maintenance coordination, document control, property marketing, and tenant/building support.\nThis is not a role where maintenance complaints are simply forwarded to the property manager or vendor without gathering information and tracking the issue.\nThis is not a role for someone who is uncomfortable managing several open requests and documents at the same time.\nPOSITION DETAILS\nWork Arrangement: Remote\nWork Hours: US-aligned work hours\nWork Style: Performance-driven, async environment with an expectation of independent execution\nEngagement Structure: Virtual/remote staffing engagement; specific engagement terms are provided during the hiring process\nAPPLICATION INSTRUCTIONS\nTo apply, please submit your updated resume by clicking the \"Apply for this job\" button below.\nBenefits\nPaid Time Off (PTO)\nHealth Maintenance Organization (HMO)\nFully Remote Work","description_format":"text","description_chars":8206,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Property Management","Freelance & Talent Marketplaces"],"lifecycle":[{"event":"open","at":"2026-11-11T20:59:15Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":44,"reasons":["conf:1","win:early"],"computed_at":"2026-11-11T22:52:41Z"},"pay":null,"html_url":"https://alion.io/job/scale-virtually-commercial-property-manager-remote","json_url":"https://alion.io/job/scale-virtually-commercial-property-manager-remote.json","meta":{"generated_at":"2026-11-11T22:52:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":45334,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":688305},"rest":"https://alion.io/mcp/rest/get_company?id=688305"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fscale-virtually-commercial-property-manager-remote"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fscale-virtually-commercial-property-manager-remote"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fscale-virtually-commercial-property-manager-remote"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/scale-virtually-commercial-property-manager-remote\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fscale-virtually-commercial-property-manager-remote"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4095217}},{"tool":"search_jobs","arguments":{"company":"scalevirtually.ph","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4095217},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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