{"id":3961749,"url":"https://alion.io/job/scale-virtually-executive-va-business-development-relationship-management-remote","title":"Executive VA - Business Development & Relationship Management (Remote)","company":{"id":688305,"name":"Scale Virtually","domain":"scalevirtually.ph","url":"https://alion.io/company/scalevirtually","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":true,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Sales","role_family":"Sales","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":{"label":"PT","utc_offset_min":-8,"utc_offset_max":-8},"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"LinkedIn","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"QuickBooks","optional":false},{"name":"ChatGPT","optional":true}],"status":"live","first_seen_at":"2026-11-09T12:04:48Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-10T09:00:01Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"ROLE TITLE\nExecutive VA - Business Development & Relationship Management\nRemote | Pacific Time Business Hours | Philippine Based\nRole Summary\nKhalifeh & Associates is a long-established MEP engineering consulting firm in Southern California. We are hiring an Executive VA whose primary responsibility is to help leadership rebuild dormant business relationships, establish new professional connections, and maintain a consistent pipeline of future project opportunities.\nThis is a business development-focused position with additional executive, marketing, and project coordination responsibilities.\nYou will reconnect with past clients and architectural firms that previously requested proposals, research new target companies and decision-makers, initiate outbound conversations by phone, follow up through email and LinkedIn, schedule meetings, and maintain accurate records of every meaningful interaction.\nYou will use proposal history, relationship records, and company research to make outreach relevant and personalized rather than relying on generic messages or bulk communication.\nThe right person is comfortable picking up the phone, speaking confidently with business owners and professional stakeholders, following up persistently without being pushy, and independently managing multiple relationship-building priorities.\nYou do not need an engineering or architecture background. However, you must be capable of communicating professionally with architects, contractors, developers, consultants, and other technical design and construction professionals.\nExperience in B2B business development, professional services, account management, client relationship management, or similar relationship-driven industries is essential.\nCore Responsibilities\n1. Business Development Outreach and Relationship Re-Engagement\nReview proposal history and the Proposal Summary Tracker to identify past clients, architectural firms, and other contacts who previously requested proposals or engaged with the firm but have since become inactive.\nUnderstand the history of each relationship before initiating contact. Use previous proposals, communication records, and relationship notes to establish context.\nMake outbound phone calls to reconnect with past clients, architects, developers, designers, contractors, and other relevant professional contacts.\nResearch new architectural firms, developers, contractors, consultants, and architect-adjacent organizations to expand the firm's target contact list.\nReview target companies' websites, LinkedIn profiles, leadership teams, and recent projects before initiating outreach.\nIdentify relevant decision-makers and initiate professional conversations that can lead to meetings, referrals, renewed relationships, and future project opportunities.\nDevelop and maintain a structured outreach cadence, generally following up monthly unless the contact's circumstances or timing call for earlier action.\nFollow up through phone, email, and LinkedIn without relying on a single communication channel.\nGather feedback from previous prospects when possible, including why proposals were not awarded, pricing concerns, service gaps, or dissatisfaction with existing providers.\nMaintain an organized business development pipeline with accurate relationship statuses, outreach stages, opportunity notes, next actions, and follow-up dates.\nRecognize stalled conversations, overdue follow-ups, and opportunities that require renewed attention.\nSupport re-engagement campaigns and outreach strategies intended to generate meetings, referrals, and future business opportunities.\n2. Meeting Coordination & Relationship Management\nSchedule business development calls, meetings, and in-person lunches between leadership and high-priority contacts.\nCoordinate calendars and ensure promising conversations translate into defined next steps.\nDraft and send professional outreach emails that reflect the firm's voice, positioning, and previous relationship with the recipient.\nMonitor relevant inbound communications and organize or route client inquiries, drawings, and project requests.\nKeep leadership informed of meaningful responses, potential opportunities, objections, and relationship developments.\nEnsure that important conversations and commitments are followed through rather than left undocumented.\n3. Marketing Support & Materials Maintenance\nMaintain organized marketing materials and project reference documents used for business development and relationship-building.\nHelp manage the firm's LinkedIn presence by reviewing connection requests, monitoring messages, and identifying relevant industry contacts.\nResearch target firms, industry opportunities, and potential partnerships that could expand the business development pipeline.\nCoordinate updates to company materials, including project lists, award announcements, and website content, when applicable.\nSupport light social media and online presence updates as directed.\n4. Executive Administration & Project Coordination\nManage business development meetings, calls, and follow-up calendars through Microsoft Outlook.\nOrganize proposal files, project documents, and communication records so leadership can retrieve the correct information when needed.\nTrack proposal and client-request deadlines, missing documents, pending actions, and required follow-ups.\nMonitor assigned project coordination items by tracking deadlines, coordinating with internal team members and clients, and confirming that required documents, drawings, and deliverables are received and organized.\nMaintain documentation and process trackers for outreach, marketing activities, and internal priorities.\nCoordinate with IT support when access to Outlook, the phone system, shared folders, or other required tools needs to be established or resolved.\nProvide bookkeeping support using QuickBooks only when specifically assigned.\nRequirements - Non-Negotiable\nCandidates must meet all of the following requirements:\nPacific Time Availability: Full-time availability for eight hours per day, Monday through Friday, during Pacific Time business hours.\nProfessional English Communication: Fluent, confident, and professional spoken and written English, with the ability to communicate credibly with business owners, executives, architects, contractors, and other professional stakeholders.\nB2B Business Development Experience: Proven professional-level experience in business development, sales support, client relationship management, account management, lead generation, or comparable client-facing work.\nOutbound Calling Confidence: Demonstrated ability to initiate outbound phone calls, engage professional contacts, and maintain conversations without depending exclusively on email or written communication.\nProfessional or Technical Services Exposure: Experience representing or supporting a professional or technical service to a B2B audience.\nRelationship Management: Experience managing client relationships, prospect follow-ups, outreach campaigns, or account management activities.\nPipeline & Follow-Up Management: Experience using a CRM, outreach tracker, or structured follow-up system to manage contact status, next actions, and follow-up schedules.\nResearch & Prospecting: Ability to identify relevant target companies, decision-makers, and business opportunities through online research and professional networking platforms.\nIndependent Execution: Ability to prioritize activities, recognize overdue follow-ups, manage competing responsibilities, and take ownership of results without daily step-by-step supervision.\nOrganization & Documentation: Consistent and accurate documentation of interactions, relationship context, opportunities, and pending actions.\nMicrosoft Office Proficiency: Working proficiency in Microsoft Outlook, Word, and Excel.\nExperience in architecture, engineering, construction, real estate development, design firms, building products, or similar professional services is strongly preferred.\nAn engineering or architecture background is not required. However, candidates must be comfortable researching and communicating with professionals in these industries.\nPreferred Experience\nBusiness development or account management in professional services, architecture, engineering, construction, real estate development, design firms, or building product suppliers.\nExperience with architect-adjacent markets, custom manufacturers, luxury residential service providers, or similar B2B industries.\nExperience using LinkedIn for prospect research, professional networking, and relationship development.\nFamiliarity with ChatGPT or other AI-assisted productivity tools.\nExperience maintaining outreach trackers, CRM pipelines, and structured follow-up processes.\nTools & Systems\nMicrosoft Outlook: Email and calendar management.\nRingCentral: Outbound calling and phone-system access.\nMicrosoft Office: Word, Excel, and PowerPoint.\nProposal Summary / Proposal History Tracker: Reviewing previous proposals and understanding existing relationships.\nOutreach Tracker: Maintaining contact records, outreach activity, relationship status, follow-up dates, and opportunity notes.\nLinkedIn: Prospect research, professional networking, and relationship visibility.\nQuickBooks: Only if bookkeeping support is assigned.\nThe Outreach Tracker will need to be built or maintained as part of the role. Candidates should be comfortable working with an existing tracker or organizing structured records when a process needs to be established.\nWhat We Actually Care About\nYou initiate conversations. You are comfortable making outbound calls and engaging professional contacts rather than defaulting to email or waiting for people to approach the company.\nYou make outreach relevant. You review relationship history, previous proposals, and the recipient's business before initiating contact.\nYou close the follow-up loop. Every meaningful interaction is documented, with a clear next action, responsible person, and follow-up date.\nYou build relationships, not just activity counts. You listen, understand business needs, capture useful context, and identify appropriate opportunities to reconnect.\nYou operate independently. You recognize overdue follow-ups, stalled conversations, and missing information and take appropriate action without waiting for instructions.\nYou protect execution quality. Outreach activities, calendar commitments, proposal records, and project coordination items remain organized and accurate.\nWhat This Role Is NOT\nNot a traditional Executive Assistant position focused primarily on inbox management, calendar scheduling, and general administration.\nNot a passive lead-generation position where success means producing contact lists or sending bulk messages without meaningful conversations or follow-up.\nNot a hardcore sales-closing or engineering-sales position. The focus is relationship re-engagement, professional outreach, meeting generation, and pipeline support-not independently closing engineering contracts or providing technical advice.\nNot a bookkeeping-first position. QuickBooks support is conditional and secondary to the core responsibilities.\nNot suitable for someone who avoids outbound calling, requires daily instructions for routine follow-ups, or cannot independently maintain accurate relationship records.\nPosition Details\nWork Arrangement: Fully remote contractor.\nLocation: Philippines.\nSchedule: Full-time, eight hours per day, Monday through Friday, during Pacific Time business hours.\nWork Environment: Performance-driven and async-friendly, with proactive communication and dependable follow-through. The required Pacific Time schedule must be maintained.\nPrimary Focus: Business development outreach, relationship re-engagement, and pipeline management.\nSecondary Focus: Marketing-material maintenance, executive administration, and project coordination.\nSuccess Standard: Relevant professional conversations, consistently managed follow-ups, accurate...","description_format":"text","description_chars":12790,"description_truncated":true,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Freelance & Talent Marketplaces"],"lifecycle":[{"event":"open","at":"2026-11-09T12:04:48Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":44,"reasons":["conf:3","win:early"],"computed_at":"2026-11-10T06:52:35Z"},"pay":null,"html_url":"https://alion.io/job/scale-virtually-executive-va-business-development-relationship-management-remote","json_url":"https://alion.io/job/scale-virtually-executive-va-business-development-relationship-management-remote.json","meta":{"generated_at":"2026-11-10T12:51:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":29921,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":688305},"rest":"https://alion.io/mcp/rest/get_company?id=688305"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fscale-virtually-executive-va-business-development-relationship-management-remote"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fscale-virtually-executive-va-business-development-relationship-management-remote"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fscale-virtually-executive-va-business-development-relationship-management-remote"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/scale-virtually-executive-va-business-development-relationship-management-remote\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fscale-virtually-executive-va-business-development-relationship-management-remote"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3961749}},{"tool":"search_jobs","arguments":{"company":"scalevirtually.ph","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3961749},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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