Accounts Payable Administrator (Hybrid)

About the Accounts Payable Administrator Position

Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. As we continue to grow we are looking to add an Accounts Payable Administrator to the Scandi Family!

As an Accounts Payable Administrator, you’ll be responsible for ensuring that any invoices are processed in a timely manner and the correct processes are followed.

Key Responsibilities

• Invoice Processing: Review invoices from suppliers and vendors to match them against assigned purchase orders. Process invoice receipts and navigate adjustment entries within Sage.
• Chargeback Administration: Process necessary chargebacks to the appropriate owner-operator and coordinate with the Account Manager to resolve related disputes.
• Statement Reconciliation: Review vendor statements regularly to identify and resolve unprocessed invoices.
• Dispute & Error Resolution: Analyze invoice errors and liaise with vendors and the procurement team to ensure timely corrections.
• Adjustments & Manual Entries: Manually enter vendor credit/debit notes for adjustments, handle invoices for CERTN employee background checks, and coordinate with AP Leads on dispute adjustments.
• Cross-Functional Collaboration: Attend bi-weekly meetings with the Procurement Team to review backlog items and unresolved invoices.
• Assist in other AP functions as needed
• Interface with Leasing AP and Fixed Asset AP functions.
• Other duties as required.

Qualifications and Skills:

• Minimum 1 year of accounts payable and general accounting experience is an asset.
• Knowledge of general bookkeeping procedures and full cycle accounting
• Proficient in Sage 300 accounting software and Microsoft Excel are assets
• Attention to detail and accuracy.
• Strong organizational skills and information management
• Problem analysis and problem-solving skills
• Ability to work independently and self-manage, with a strong drive to succeed.
• Ability to work as a member of a team.
• Ability to communicate politely, effectively, and professionally to all contacts, internal and external.
• Strong computer skills and administrative skills.
• Post-Secondary education in accounting would be an asset.

Hours

• Monday-Friday 8:00am-4:30pm with a 1-hour lunch (30 minutes paid and 30 minutes unpaid)

Our interview process:

• 20 minute preliminary phone interview with our Recruiter
• 40 minute to an hour assessment (soft skills and personality)
• 30 minute MS Teams video interview with the Hiring Manager and direct Supervisor for the role