{"id":2533462,"url":"https://alion.io/job/scarabdigital-playback-systems-coordinator","title":"Playback Systems Coordinator","company":{"id":4420437,"name":"Scarab Digital","domain":"scarabdigital.com","url":"https://alion.io/company/scarabdigital","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"B","score":75,"open_postings":9,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vancouver, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":63000,"period":"year","method":"role_country_seniority_unknown","sample_n":1015},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-07-15T00:00:00Z","employer_posted_date":"2026-07-15","last_verified_at":"2026-10-24T09:29:24Z","board_verified":true,"closed_at":null,"days_open":101,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":101},"description":"Help bring complex on-screen experiences to life.\nAt Scarab Digital, we support some of the largest film and television productions by delivering playback systems, screen graphics, interactive displays, and on-set technical solutions that become part of what audiences see on screen.\nWe're looking for someone who enjoys solving problems before they happen.\nThis is a planning and coordination role, but one that requires a genuine understanding of technology. You'll work closely with production teams while coordinating internally with graphics artists, playback operators, rental partners, and technical crews to ensure everything is ready long before cameras roll.\nIf you enjoy organizing complex projects, communicating across multiple departments, and understanding how technology supports production, we'd love to hear from you.\nWhat This Role Really Is\nEvery production has moving parts.\nOur job is to make sure playback, graphics, equipment, and technical crews move together.\nYou'll become the primary planning link between production and Scarab, ensuring everyone has the information they need, the right equipment is booked, graphics are progressing, budgets stay on track, and technical risks are identified before they become production problems.\nAlthough this is not a hands-on operator position, you'll need enough technical understanding to confidently discuss equipment, anticipate challenges, and support both production and the on-set crew.\nWhat You'll Do\nPlanning\nRead scripts and script revisions to identify playback, graphics, and technical requirements.\nTranslate production needs into practical equipment, staffing, and scheduling plans.\nBuild and maintain budgets, labour plans, equipment lists, and project timelines.\nTrack production changes and adjust plans as projects evolve.\n\nProduction Collaboration\nAttend production meetings, technical surveys, location scouts, and client discussions.\nRepresent Scarab professionally while working alongside production departments.\nCoordinate with directors, assistant directors, art department, VFX, construction, props, locations, and other departments as required.\nEnsure information flows clearly between production and Scarab's internal teams.\n\nTechnical Coordination\nWork with playback operators, graphics artists, and technical staff to determine project requirements.\nCoordinate equipment preparation, testing, rentals, transportation, deployment, and returns.\nVerify that graphics packages, playback systems, hardware, and supporting equipment align with production requirements.\nIdentify potential technical risks and help develop practical solutions before filming begins.\n\nProject Oversight\nMonitor schedules, budgets, approvals, revisions, and outstanding deliverables.\nKeep projects organized despite changing priorities.\nHelp ensure productions receive consistent, professional service from prep through wrap.\n\nWhat We're Looking For\nWe're less concerned about having one specific career path and more interested in how you think.\nYou might come from:\nFilm or television production\nPlayback\nBroadcast\nLive events\nAV integration\nMedia servers\nVideo systems\nTechnical production\nVirtual production\nScreen graphics\nRental operations\n\nIf you've spent your career helping productions deliver technically complex work while coordinating multiple moving pieces, we'd like to hear from you.\nTechnical Knowledge\nTechnical understanding is an essential part of this role.\nYou don't need to know everything, but you should have a solid working understanding of topics such as:\nComputer hardware and operating systems\nNetworking fundamentals\nVideo signal flow (HDMI, SDI, converters, distribution)\nPlayback systems and media playback software\nDisplays, LED, projection, monitors, and supporting hardware\nEquipment planning and specification\nCommon technical failure points and troubleshooting approaches\n\nYou should be comfortable discussing technical requirements with experienced operators while also communicating clearly with production teams who may not have a technical background.\nWe're Looking For Someone Who\nThinks several steps ahead.\nCommunicates clearly and professionally.\nStays organized when priorities change.\nEnjoys solving problems before they reach set.\nCan confidently bridge creative, production, and technical conversations.\nTakes ownership rather than waiting for direction.\nBuilds trust through reliability and preparation.\n\nThis Role May Not Be the Right Fit If\nYou prefer highly repetitive work with clearly defined routines.\nYou become uncomfortable when priorities change quickly.\nYou're looking primarily for an administrative production office position.\nYou're uncomfortable discussing technology or equipment with experienced technical crews.\nYou prefer reacting to problems instead of planning ahead to avoid them.\n\nQualifications\nWe're interested in experience that demonstrates sound judgment, organization, and technical awareness.\nIdeally you'll have:\nSeveral years of experience supporting film, television, broadcast, live events, or other technically complex productions.\nStrong organizational and communication skills.\nExperience coordinating multiple departments simultaneously.\nExperience preparing budgets, labour plans, schedules, or equipment plans.\nConfidence working with both production personnel and technical crews.\nEligibility to work in Canada.\n\nWhat Success Looks Like\nSuccess in this role isn't measured by how many problems you solve during filming.\nIt's measured by how many problems never reach set because they were identified and resolved during planning.\nWhen this role is working well:\nProduction feels informed.\nGraphics stay on schedule.\nEquipment arrives prepared.\nOperators have what they need.\nBudgets remain accurate.\nCommunication stays clear.\nProductions ask for you again.\n\nWhy Scarab\nWe don't simply provide equipment.\nWe become part of the production team.\nOur reputation has been built by anticipating challenges, communicating honestly, and delivering reliable technical solutions under demanding production schedules.\nWe're looking for people who take pride in doing the 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