{"id":2995688,"url":"https://alion.io/job/schneider-electric-executive-assistant-fm","title":"Executive Assistant F/M","company":{"id":1266,"name":"Schneider Electric","domain":"se.com","url":"https://alion.io/company/schneider-electric","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Jibe","truth_index":{"grade":"B","score":75,"open_postings":387,"ghost_share":0,"stale_share":0.99,"repost_share":0,"time_to_fill_p50_days":31,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Grenoble, France"],"countries":["FR"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":28000,"max_usd":46000,"period":"year","method":"role_country_seniority_unknown","sample_n":81},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Copilot","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-24T00:00:00Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-28T17:01:59Z","board_verified":true,"closed_at":null,"days_open":34,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":34},"description":"Context and Challenges\nYou play a key coordination and facilitation role supporting a Vice President and, secondarily, another manager. Your mission is to ensure seamless operations, high-quality interactions, and strict confidentiality within a demanding, multicultural international environment involving numerous stakeholders.\nReporting Line\nVice President, serving as the primary scope of responsibility (approximately 80% of the role), with additional support provided to another manager or Vice President (approximately 20% of the role).\nLocation\nThis position is based in Grenoble, France.\nYour Role\nAs a trusted operational partner to the Vice President and their leadership team, you anticipate needs, structure priorities, and facilitate daily decision-making. You coordinate calendars, meetings, and international travel arrangements, ensure the reliability of administrative processes, and contribute to the quality of communications across the organization.\nYou also play an active role in enhancing team effectiveness through the use of artificial intelligence tools, particularly Microsoft Copilot.\nKey Responsibilities\nPrimary Scope (80%)\nProactively manage the Vice President’s calendar and emails, prioritize requests, and highlight key priorities and areas requiring attention.\nSupport the Vice President and their direct reports by:\nPreparing and coordinating leadership and team meetings, including scheduling, invitations, documentation, and logistics.\nOrganizing international travel arrangements, including transportation, accommodation, visas when required, travel briefings, and itineraries.\nReviewing and approving expense reports while ensuring full compliance with company policies.\nCoordinating team engagement activities, communications, and related invitations, including events, town halls, and ad hoc sessions.\nManaging all purchase orders and related administrative processes.\nIndependently manage administrative activities related to equipment donation programs, including shipments, receipts, and associated regulatory documentation, in coordination with internal and external stakeholders.\nAdditional Support (20%)\nManage the calendar of another manager or Vice President and prioritize incoming requests.\nProcess purchase orders, manage expense reports, and coordinate business travel arrangements.\nArtificial Intelligence and Continuous Improvement\nIdentify opportunities to leverage artificial intelligence to simplify processes, automate recurring tasks, and improve overall team effectiveness.\nUtilize Microsoft Copilot within everyday tools, including Outlook, Teams, and Excel, to enhance productivity and efficiency.\nPropose and test new ways of working tailored to the team’s needs.\nSupport colleagues in the adoption and effective use of AI-enabled tools.\nYour Profile\nProven experience as an Executive Assistant or Senior Administrative Assistant, ideally supporting a Vice President or Executive Leadership Team member within an international environment.\nStrong proficiency in Outlook, Teams, Microsoft 365, and expense and travel management solutions such as Concur or equivalent platforms.\nStrong interest in artificial intelligence tools, with demonstrated success integrating them into day-to-day work practices.\nExcellent organizational, prioritization, and anticipation skills.\nAbility to engage effectively with senior stakeholders and represent the Vice President with professionalism, diplomacy, and discretion.\nExceptional level of confidentiality and integrity.\nFluency in both French and English, with a minimum C1 level in each language.\nKey Competencies\nAccuracy, reliability, and strong attention to detail.\nAutonomy, proactivity, and sound judgment.\nExcellent written and interpersonal communication skills, particularly in multicultural environments.\nStrong relationship-building skills, customer-service mindset, and ability to establish trust with a wide range of stakeholders.\nStrong commitment to confidentiality and administrative compliance.\nPositive attitude and collaborative team spirit.\nWhat's in it for you:\nOpportunity to contribute to meaningful environmental and social responsibility programs\nExposure to cutting-edge sustainability trends and innovative solutions\nCollaborative work environment with sustainability-focused professionals\nProfessional development opportunities in environmental management\nChance to make a lasting impact on corporate environmental initiatives\nLet us learn about you! Apply today.\n Looking to make an IMPACT with your career?\nWhen you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values - Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork - starts with us.\nIMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.\nWe are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.\nBecome an IMPACT Maker with Schneider Electric - apply today!\n€40 billion global revenue\n+9% organic growth\n150 000+ employees in 100+ countries\n\nYou must submit an online application to be considered for any position with us. This position will be posted until filled.\nSchneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and ‘inclusion’ is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do. \nAt Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here\n\nSchneider Electric is an Equal Opportunity Employer. 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