Events Coordinator, Saxena Center

Job Description:

The Saxena Center for Contemporary South Asia is seeking an Events Coordinator to manage day-to-day event operations and logistics for the Saxena Center at the Watson School of International and Public Affairs. Reporting to and working in close collaboration with the Program Manager, this position manages full-lifecycle event coordination, supports Center communications, and leads the recruitment, training, and supervision of student workers. Major Responsibilities include:

Event Coordination & Logistics Management

Serve as the primary point of contact for guest speakers upon invitation acceptance; arrange complex travel itineraries, hotel bookings, transportation, honoraria payments, and faculty dinner arrangements. Reserve event spaces, coordinate catering, arrange room setups, and liaise with Media Services/AV teams to ensure proper technical setup and troubleshooting during events. Manage day-of event flow and setup, welcome guests, oversee vendor timelines, troubleshoot real-time logistics, and manage attendance tracking and post-event feedback metrics.

Digital Communications & Event Marketing

Draft, format, and schedule event flyers, weekly digital newsletters, and social media announcements promoting Center activities. Regularly update and maintain the Center’s websites with current event details, faculty news, speaker bios, and archived recordings. Assist the Program Manager with formatting, gathering data, and proofreading content for print materials and the Center’s annual report.

Student Employee Supervision & Daily Office Operations

Hire, onboard, train, and direct the daily tasks of 2-5 student workers supporting event logistics, front-desk duties, and social media posting. Oversee general office administrative needs, respond to routine inquiries, and maintain inventories of event equipment, promotional materials, and office supplies.

Financial & Administrative Support

Submit purchasing requisitions, process vendor invoices, reconcile corporate card transactions, and track event-related expenses against assigned event budgets. Attend Watson School staff meetings, participate in departmental training, and support broader Center initiatives as assigned by the Program Manager.

Education and Experience

• Bachelor’s Degree or equivalent combination of skills and experience, plus 2-3 years’ administrative experience, preferably in a university or similar setting.

• Experience maintaining websites and updating online content preferred.

Job Competencies

• Excellent prioritizing skills to manage the needs of multiple constituents.

• Strong technical aptitude and willingness to learn new software, programs, and skills as needed.

• Confidence troubleshooting technology (A/V set up, laptops, phone apps, etc.)

• Flexibility to shift gears as priorities change and needs arise.

• Self-motivated, proactive, team player, who can maintain positive working relationships.

• Strong internet skills and expertise in Google Suite.

• Attention to detail and strong organizational skills.

This is a part-time, 10-month position (August - May) with scheduled hours from Monday-Friday, 10a-2pm.

Applicants are asked to include a resume and cover letter.

All offers of employment are contingent upon successful completion of a background check.

Brown cannot provide visa sponsorship for this position.

This is a hybrid position based in Brown’s Providence campus, with the possibility of remote work for a day or more per week.

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown.

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Submission Guidelines:

The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.

Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.

Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.

This position is not eligible for visa sponsorship.

Still Have Questions?

If you have any questions you may contact [email protected].

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.