{"id":1168412,"url":"https://alion.io/job/school-of-public-health-brown-university-events-coordinator-saxena-center","title":"Events Coordinator, Saxena Center","company":{"id":15479,"name":"School of Public Health | Brown University","domain":"brown.edu","url":"https://alion.io/company/school-of-public-health-brown-university","size_band":"1001-5000","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Workday","truth_index":{"grade":"B","score":78,"open_postings":17,"ghost_share":0,"stale_share":0.882,"repost_share":0,"time_to_fill_p50_days":37,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":"part_time","work_mode":"hybrid","remote_scope":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":78000,"max_usd":174000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":63},"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-24T05:20:06Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-09-24T08:34:44Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Job Description:\nThe Saxena Center for Contemporary South Asia is seeking an Events Coordinator to manage day-to-day event operations and logistics for the Saxena Center at the Watson School of International and Public Affairs. Reporting to and working in close collaboration with the Program Manager, this position manages full-lifecycle event coordination, supports Center communications, and leads the recruitment, training, and supervision of student workers. Major Responsibilities include:\nEvent Coordination & Logistics Management\nServe as the primary point of contact for guest speakers upon invitation acceptance; arrange complex travel itineraries, hotel bookings, transportation, honoraria payments, and faculty dinner arrangements. Reserve event spaces, coordinate catering, arrange room setups, and liaise with Media Services/AV teams to ensure proper technical setup and troubleshooting during events. Manage day-of event flow and setup, welcome guests, oversee vendor timelines, troubleshoot real-time logistics, and manage attendance tracking and post-event feedback metrics.\nDigital Communications & Event Marketing\nDraft, format, and schedule event flyers, weekly digital newsletters, and social media announcements promoting Center activities. Regularly update and maintain the Center’s websites with current event details, faculty news, speaker bios, and archived recordings. Assist the Program Manager with formatting, gathering data, and proofreading content for print materials and the Center’s annual report.\nStudent Employee Supervision & Daily Office Operations\nHire, onboard, train, and direct the daily tasks of 2-5 student workers supporting event logistics, front-desk duties, and social media posting. Oversee general office administrative needs, respond to routine inquiries, and maintain inventories of event equipment, promotional materials, and office supplies.\nFinancial & Administrative Support\nSubmit purchasing requisitions, process vendor invoices, reconcile corporate card transactions, and track event-related expenses against assigned event budgets. Attend Watson School staff meetings, participate in departmental training, and support broader Center initiatives as assigned by the Program Manager.\nEducation and Experience\nBachelor’s Degree or equivalent combination of skills and experience, plus 2-3 years’ administrative experience, preferably in a university or similar setting.\n\nExperience maintaining websites and updating online content preferred.\n\nJob Competencies\nExcellent prioritizing skills to manage the needs of multiple constituents.\n\nStrong technical aptitude and willingness to learn new software, programs, and skills as needed.\n\nConfidence troubleshooting technology (A/V set up, laptops, phone apps, etc.)\n\nFlexibility to shift gears as priorities change and needs arise.\n\nSelf-motivated, proactive, team player, who can maintain positive working relationships.\n\nStrong internet skills and expertise in Google Suite.\n\nAttention to detail and strong organizational skills.\n\nThis is a part-time, 10-month position (August - May) with scheduled hours from Monday-Friday, 10a-2pm.\nApplicants are asked to include a resume and cover letter.\nAll offers of employment are contingent upon successful completion of a background check.\nBrown cannot provide visa sponsorship for this position.\nThis is a hybrid position based in Brown’s Providence campus, with the possibility of remote work for a day or more per week.\nBenefits of Working at Brown:\nPlease review additional information on the Benefits of Working at Brown.\nRecruiting Start Date:\n2026-09-15Job Posting Title:\nEvents Coordinator, Saxena CenterDepartment:\nWatson School of International and Public AffairsGrade:\nGrade 8Worker Type:\nEmployeeWorker Sub-Type:\nRegularTime Type:\nPart timeScheduled Weekly Hours:\n20Position Work Location:\nHybridSubmission Guidelines:\nThe designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.\nEmployees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.\nPlease note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.\nThis position is not eligible for visa sponsorship.\nStill Have Questions?\nIf you have any questions you may contact .\nBrown is an E-Verify Employer.\nEEO Statement:\nBrown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.","description_format":"text","description_chars":5576,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Higher Education"],"lifecycle":[{"event":"open","at":"2026-09-24T05:20:06Z"}],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":0,"expected_fill_days":37,"reasons":["conf:0","stale_co","win:early"],"computed_at":"2026-09-24T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/school-of-public-health-brown-university-events-coordinator-saxena-center","json_url":"https://alion.io/job/school-of-public-health-brown-university-events-coordinator-saxena-center.json","meta":{"generated_at":"2026-09-24T09:17:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}