{"id":3780983,"url":"https://alion.io/job/sciens-building-solutions-service-billing-coordinator-2","title":"Service Billing Coordinator","company":{"id":3832649,"name":"Sciens Building Solutions","domain":"sciensusa.com","url":"https://alion.io/company/sciensusa","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":78,"open_postings":63,"ghost_share":0,"stale_share":0.873,"repost_share":0,"time_to_fill_p50_days":35,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Rochester, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":22,"max":28,"currency":"USD","period":"hour","gross":null,"usd_annual":56000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-04T00:00:00Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-12T03:44:54Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"THE POSITION IN A NUTSHELL \nSciens Building Solutions is seeking a highly organized and detail-oriented individual to join our team as a Part Time Service Billing Coordinator. This multifaceted role involves managing billing processes and providing support with general finance and administrative tasks. The ideal candidate should possess strong communication skills, be proficient in administrative duties, and have a keen eye for accuracy and efficiency.\nWHAT YOU'LL BE DOING (and doing well!)\nGenerate and process invoices for products/services provided to clients and customers.\nCollaborate with various departments to ensure seamless workflow and customer service.\nEnsure accurate billing information and rates are used for each transaction.\nReconcile billing records with financial systems to maintain consistency and accuracy.\nAddress billing-related inquiries from clients, resolving issues in a timely and professional manner.\nTrack and report M/WBE subcontracting and spending to meet contract goals, and manage monthly reporting requirements, including compliance documentation.\nReview client purchase orders to ensure invoicing accuracy and acceptance.\nReconcile monitoring statements with issued vendor and customer billing.\nAssist in compiling data for financial reports and other administrative purposes.\nReview booking documents and set up new monitoring and service agreements accurately and on time in the ERP system.\nManage incoming phone calls, directing them to the appropriate departments or individuals.\nProvide courteous and helpful customer service over the phone, addressing inquiries and resolving issues promptly; take detailed messages and relay important information to the relevant team members.\nFacilitate effective communication within the organization, ensuring messages are relayed accurately and promptly.\nAssist with various administrative tasks such as filing, data entry, and record maintenance.\nWHAT WE LIKE ABOUT YOU\nHigh school diploma or equivalent.\nProven experience as a billing clerk, administrative assistant, or in a similar role.\nFamiliarity with billing software and financial systems is preferred.\nProficient in using office software (e.g., Microsoft Office Suite, spreadsheets, email).\nExcellent verbal and written communication skills.\nStrong organizational and time management abilities.\nAttention to detail and high level of accuracy in work.\nAbility to handle multiple tasks efficiently and meet deadlines.\nDemonstrated customer service skills and professionalism.\nDiscretion in handling confidential information.\nFamiliarity with government contracts or compliance reporting with M/WBE programs is a plus.\nWHAT WE'RE BRINGING TO THE TABLE \nCompetitive salary based on qualifications. \nPaid time off plan and holidays. \n401(k) matching. \nShort term and long-term disability. \nMedical, dental, and vision plans with options. \nLife insurance. \nProfessional career development opportunities. \nTuition reimbursement.\n$22-$28/hour, final offer based on 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