{"id":1331387,"url":"https://alion.io/job/sciensusa-administrative-assistant-erp","title":"Administrative Assistant, ERP","company":{"id":3832649,"name":"Sciensusa","domain":"sciensusa.com","url":"https://alion.io/company/sciensusa","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":71000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":120},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Jira","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"Smartsheet","optional":false}],"status":"live","first_seen_at":"2026-08-14T00:00:00Z","employer_posted_date":"2026-08-14","last_verified_at":"2026-09-27T18:07:14Z","board_verified":true,"closed_at":null,"days_open":45,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":45},"description":"THE POSITION IN A NUTSHELL \nSciens Building Solutions is seeking a detail-oriented, organized Administrative Assistant to support our ERP Project Management Office. This is a junior-level role that requires prior hands-on experience supporting the delivery of complex ERP solutions based on SAP systems. Experience with SAP S/4HANA Public Cloud is a strong plus.\nThe successful candidate will provide essential administrative and coordination support across ERP project workstreams, while also handling broader PMO operational tasks such as onboarding, meeting management, and maintenance of key project artifacts, including the RAID log.\n WHAT YOU’LL BE DOING (and doing well!)\nERP/Project Support\nProvide day-to-day administrative and coordination support to the ERP project management office (PMO) and project teams throughout the project lifecycle.\nMaintain and update key project deliverables and registers, including the Risks, Actions, Issues, Dependencies (RAID) log, action trackers, decision logs, and status reports.\nAssist with preparation of project documentation, meeting materials, status packs, and governance artifacts.\nSupport tracking of project milestones, deliverables, and open items; follow up on actions as directed by Project Managers or PMO leadership.\nHelp coordinate logistical aspects of data migration, testing, cutover, and hypercare activities.\nOnboarding & Resource Coordination\nCoordinate onboarding of employees, contractors, and consultants joining the ERP program (access requests, orientation scheduling, documentation collection, tool provisioning tracking).\nMaintain team rosters, contact lists, and resource tracking information.\nSupport offboarding processes and knowledge-transfer logistics when resources leave the project.\nMeeting & Calendar Management\nSchedule and coordinate project meetings, workshops, steering committee sessions, and working group calls, including recurring cadences.\nPrepare and distribute agendas, gather pre-read materials, take and distribute accurate meeting minutes, and track action items to closure.\nManage meeting logistics (room bookings, video conference setup, calendar invitations across internal teams and external partners/consultants).\nGeneral PMO Administration\nMaintain organized document repositories (SharePoint or equivalent) and ensure version control and naming conventions are followed.\nAssist with basic reporting, dashboards, and data consolidation in Excel or project tools.\nSupport travel coordination, expense processing, and other logistical needs for project team members as required.\nPerform other administrative duties that enable the efficient operation of the ERP PMO.\nWHAT WE LIKE ABOUT YOU\nHigh school diploma.\nPrevious experience in an administrative, project coordinator, or PMO support role delivering or supporting a complex ERP solution based on SAP systems.\nStrong organizational skills with the ability to manage multiple priorities, track numerous open items, and maintain accurate records in a fast-paced environment.\nProficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and experience with collaboration/document management tools (SharePoint preferred).\nExcellent written and verbal communication skills; ability to interact professionally with project managers, consultants, business stakeholders, and leadership.\nHigh attention to detail and a proactive, reliable work style.\nExperience with SAP S/4HANA Public Cloud implementations or support is preferred.\nFamiliarity with project management tools (e.g., MS Project, Smartsheet, Jira, or similar) and RAID log management.\nPrior experience supporting large-scale IT or transformation projects involving external consultants and multi-workstream coordination.\nBasic understanding of ERP project phases (Prepare, Explore, Realize, Deploy, Run/SAP Activate methodology) is advantageous.\nWHAT WE’RE BRINGING TO THE TABLE\nCompetitive salary based on qualifications.\nPaid time off plan and holidays.\n401(k) matching.\nShort term and long-term disability.\nMedical, dental, and vision plans with options.\nLife insurance.\nCompany laptop.\nProfessional career development opportunities.\nTuition reimbursement.","description_format":"text","description_chars":4184,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Hardware","Real Estate","Access Control & Alarm Systems"],"lifecycle":[{"event":"open","at":"2026-09-27T09:55:08Z"}],"liveness":{"score":14,"band":"cold","label":"Long shot","p_open":1,"p_active":0.503,"p_room":0.28,"age_days":45,"expected_fill_days":22,"reasons":["conf:6","win:tail","crowd:junior,brand"],"computed_at":"2026-09-28T01:06:13Z"},"pay":null,"html_url":"https://alion.io/job/sciensusa-administrative-assistant-erp","json_url":"https://alion.io/job/sciensusa-administrative-assistant-erp.json","meta":{"generated_at":"2026-09-28T01:06:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":656,"day_limit":5000,"remaining_today":4344,"minute_limit":60,"resets_at":"2026-09-29T00:00:00Z"}}}