{"id":1331423,"url":"https://alion.io/job/sciensusa-administrative-manager","title":"Administrative Manager","company":{"id":3832649,"name":"Sciens Building Solutions","domain":"sciensusa.com","url":"https://alion.io/company/sciensusa","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":52,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-30T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vista, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":80000,"max":90000,"currency":"USD","period":"year","gross":null,"usd_annual":90000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-05-15T00:00:00Z","employer_posted_date":"2026-05-15","last_verified_at":"2026-09-30T14:04:54Z","board_verified":true,"closed_at":null,"days_open":139,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":138},"description":"THE POSITION IN A NUTSHELL\nSciens Building Solutions seeks an Administrative Manager to join its fun and rapidly growing team. The Administrative Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. This person is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation. We are looking for an energetic professional who doesn't mind wearing multiple hats. The role requires experience in handling a wide range of administrative and executive support-related tasks and someone who is able to work independently with little or no supervision. You should be well-organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.\nWHAT YOU’LL BE DOING (and doing well!)\nAct as point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands. \nAccounts Payable\nAccounts Receivable - Construction Billing (AIA Billing)\nProcess Payroll (includes about 5-10% of Certified Payroll)\nOrganize office operations and procedures, and schedule meetings and appointments. \nPartner with People & Culture (HR) to maintain office policies, as necessary. \nCoordinate with IT department on all office equipment. \nManage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time. \nProvide general support to reception; assist with visitors. \nMay maintain Division leadership schedules, calendars and appointments. \nResponsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored. \nMaintain office efficiency through planning and execution of equipment procurement, layouts, and office systems. \nDevelop and implement office policies by setting up procedures and standards to guide office operations.\nEnsure that results are measured against standards, while making necessary changes along the way. \nReview and analyze special projects and keep leadership properly informed.\nDevelop standards and promote activities that enhance operational procedures.\nParticipate actively in the planning and execution of company events, such as annual holiday party. \nMonitor and maintain office supplies inventory; review and approve office supply acquisitions. \nHelp ensure all employees embrace our safety culture and comply with all safety initiatives. \nWHAT WE LIKE ABOUT YOU\nHigh school diploma.\n2-5 years of proven office/administrative management experience.\nExcellent written and verbal communication skills.\nExcellent interpersonal and customer service skills.\nExcellent time management skills and the ability to multi-task and prioritize work; strong organization and planning skills.\nAttention to detail and problem-solving skills.\nBasic knowledge of accounting, data, administrative, human resources, and business practices and procedures.\nBasic understanding of administrative and clerical procedures and systems.\nProficient with Microsoft Office Suite or related software.\nWHAT WE’RE BRINGING TO THE TABLE\nCompetitive salary based on qualifications. \nPaid time off plan and holidays. \n401(k) matching. \nShort term and long-term disability. \nMedical, dental, and vision plans with options. \nLife insurance. \nProfessional career development opportunities. \n$80,000-$90,000 DOE","description_format":"text","description_chars":3584,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Company events","Life insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Hardware","Real Estate","Access Control & Alarm Systems"],"lifecycle":[{"event":"open","at":"2026-09-27T09:55:08Z"}],"liveness":{"score":3,"band":"cold","label":"Long shot","p_open":1,"p_active":0.097,"p_room":0.28,"age_days":138,"expected_fill_days":19,"reasons":["conf:0","stale_co","velocity","win:tail","crowd:junior,brand"],"computed_at":"2026-09-30T05:45:00Z"},"pay":{"stated_usd_annual":90000,"is_top_pay":true},"html_url":"https://alion.io/job/sciensusa-administrative-manager","json_url":"https://alion.io/job/sciensusa-administrative-manager.json","meta":{"generated_at":"2026-10-01T01:55:44Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1521,"day_limit":5000,"remaining_today":3479,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}