{"id":3048283,"url":"https://alion.io/job/sciforium-office-manager","title":"Office Manager","company":{"id":716759,"name":"Sciforium","domain":"sciforium.ai","url":"https://alion.io/company/sciforium-2","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":85,"open_postings":5,"ghost_share":0,"stale_share":0.8,"repost_share":0,"time_to_fill_p50_days":11,"computed_at":"2026-10-29T05:49:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":80000,"max":100000,"currency":"USD","period":"year","gross":null,"usd_annual":100000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Multimodal AI","optional":false}],"status":"live","first_seen_at":"2026-10-22T01:08:37Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-29T16:43:45Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Sciforium is an AI infrastructure company developing next-generation multimodal AI models and a proprietary, high-efficiency serving platform. Backed by multi-million-dollar funding and direct sponsorship from AMD with hands-on support from AMD engineers the team is scaling rapidly to build the full stack powering frontier AI models and real-time applications.\nAbout the role\nAs an Office Manager on our team, you will be the backbone of our office operations, ensuring that everything runs smoothly and efficiently. You'll create a welcoming and organized environment, supporting both employees and visitors while handling a variety of administrative and operational tasks. Your role will be integral in maintaining a positive workplace culture and keeping our office space optimized for productivity.\nYou'll own the physical and day-to-day operating environment of the company: the office, the vendors, the equipment, and the first-day experience of every new hire. In this role, you'll take the recurring office work and build the systems that help us as we scale.\nWhat you'll own\nIf it's about the office, it's yours.\nOffice and workplace: daily upkeep (plants, meeting rooms reset, kitchen clean), maintenance requests logged and chased with building management until fixed, the cleaning service, keys and badge access, and safety basics like fire extinguishers and first-aid kits.\n\nSupplies and inventory: keep office, kitchen and other areas supplies stocked, own stocking requests from the team, and run an inventory tracker with reorder points and a monthly count.\n\nFurniture, seating and contractors: seating plans as headcount grows; hire and manage contractors to assemble and install desks, chairs, monitor arms and shelving, from quotes and insurance to scheduling and sign-off.\n\nVendors: single point of contact for our snack and water vendor (Office Libations), cleaning, catering, plants, furniture, IT and AV, and couriers: ordering, deliveries, invoices and renewals. Source and negotiate new vendors and keep the vendor list current.\n\nMeeting rooms and AV: AV requests for the conference rooms and the CEO's office (TV screens, video conferencing, mics, cables), first-line troubleshooting with spares on hand, and escalation to our IT or AV vendor.\n\nNew hire setup: Badges, desks and day-one logistics, so every new hire is productive from their first hour.\n\nEquipment and inventory: track hardware and office assets; handle returns and replacements for departing employees.\n\nEvents and culture logistics: all-hands setup, team celebrations, offsites, and visitor or customer days at the office.\n\nExecutive support logistics: keep the CEO's office and meeting spaces ready for customers, investors and partners.\n\nOffice expansion: support the search for and move into new space as headcount grows: tours, broker coordination, move planning, landlords and contractors.\n\nBudget and playbook: track office and culture spend against a monthly budget and flag variances early; write the office playbook and onboarding checklist so the team can self-serve.\n\nWhat you bring\n3+ years in office, workplace or operations roles, ideally at a fast-growing startup.\n\nExperience managing vendors and a budget, with a bias for getting a better deal.\n\nComfort with basic IT setup: laptops, accounts, AV and conference room systems.\n\nStrong organization: you build checklists and systems instead of relying on memory.\n\nHands-on and practical: you'll assemble a chair, reset a router or carry boxes when that's the fastest fix.\n\nWarmth and judgment: you're the first face many people see, and you handle sensitive situations discreetly.\n\nOwnership: you notice what's broken before anyone asks and fix it.\n\nBachelor degree required\n\nStrong written and verbal communication skills, with the ability to interact professionally across all levels of the organization\n\nNice to have: you've run an office move or build-out, or planned team events.\nThis role is on site in San Francisco five days a week, with occasional early or late hours for deliveries, contractors and events.\nBenefits include\nMedical, dental, and vision insurance\n\n401k plan\n\nDaily lunch, snacks, and beverages\n\nFlexible time off\n\nCompetitive salary and equity\n\nEqual opportunity\nSciforium is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.","description_format":"text","description_chars":4474,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Equity","Flexible time off","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["AI Compute & Inference"],"lifecycle":[{"event":"open","at":"2026-10-22T01:28:15Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 5","filings_12m":5,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":175500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":71,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.752,"p_room":0.945,"age_days":7,"expected_fill_days":11,"reasons":["conf:2","win:mid"],"computed_at":"2026-10-29T05:49:05Z"},"pay":{"stated_usd_annual":100000,"is_top_pay":true},"html_url":"https://alion.io/job/sciforium-office-manager","json_url":"https://alion.io/job/sciforium-office-manager.json","meta":{"generated_at":"2026-10-29T18:57:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28148,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-30T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":716759},"rest":"https://alion.io/mcp/rest/get_company?id=716759"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsciforium-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsciforium-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsciforium-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/sciforium-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsciforium-office-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3048283}},{"tool":"search_jobs","arguments":{"company":"sciforium.ai","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3048283},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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