Event Planner

Our associates celebrate lives. We celebrate our associates.

JOB RESPONSIBILITIES

Event Planning

• Plans Events by reviewing contract and discussing with Funeral Director for clarification
• Schedules internal resources including but not limited to facility space adequate for event size, equipment, tables, chairs, podiums, decorations, vehicles, drivers, and Attendants
• Contacts and schedules vendors communicating expectations, budget, and timeline
• Manages Services Arrangements implementation (visitation, funeral, reception, or graveside) per contractual arrangements
• Obtains and inspects vendor products and addresses issues
• Communicates instructions to support staff for set-up, work assignments during events, and clean-up
• Working along with support staff, also sets-up arrangements and may assist with event support
• Available during events to resolve issues
• Responsible for events to meet or exceed the family’s wishes
• Performs a variety of event planning duties such as ordering of memorabilia, stationary, scanning photos, coordinating the development of electronic presentations, music, or drafting obituaries

Administration

• Working with Corporate Products, sources local vendors for catering, flowers, and other local service products
• Obtains pricing and ensures inspections are compliant and business practices are in good standing
• Develops catering menus
• Collaborating with Corporate Products follows guidance for vendor contract & pricing approval
• Maintains vendor Key Performance Indicators and metrics regarding contract compliance
• Develops and maintains Event Playbook including event plans, KPIs, and lessons learned
• Documents areas for improvement and reviews with manager to implement enhancements
• Additional responsibilities as requested or assigned

MINIMUM REQUIREMENTS

Education

• Associates degree in hospitality, event planning, or related discipline required. Two (2) years of event planning experience may be considered in lieu of degree.

Experience

• At least one (1) year event planning or catering experience is strongly preferred

Knowledge, Skills and Abilities

• Computer literate and proficient with MS Office
• Ability to use proprietary software in the administration of responsibilities

Work conditions

Work Environment

• Work is primarily indoors, also includes working outdoors during all seasons and weather
• Professional attire required when in contact with families

Work Postures

• Frequent continuous period of time sitting or standing up to 6 hours per day
• frequently climbing stairs to access buildings

Work Physical Demands

• Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage

Work Hours

• Flexibility of availability is a requirement
• Standards hours include nights and weekends, when the majority of Services occur
• Typically, less than 20 hours a week is worked M-F 8am-5pm
• Limited amount of local and/or multiple location travel required