{"id":1146482,"url":"https://alion.io/job/scinc-office-manager-17","title":"Office Manager","company":{"id":4800,"name":"SCInc","domain":"scinc.com","url":"https://alion.io/company/scinc","size_band":"5000+","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Workday","truth_index":{"grade":"B","score":76,"open_postings":135,"ghost_share":0,"stale_share":0.97,"repost_share":0,"time_to_fill_p50_days":25,"computed_at":"2026-09-23T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"hiring_geo_confidence":"explicit","locations":["Philadelphia, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":77000,"period":"year","method":"role_country_seniority_unknown","sample_n":3371},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-23T15:24:34Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-23T22:33:29Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Our associates celebrate lives. We celebrate our associates.\nManages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere.JOB RESPONSIBILITIES\nAccounting Function Oversight\nCollections of all accounts receivable\nVerifications and payments of all accounts payable invoices\nControls of receipt and deposit of cash payments received\nMaintains petty cash account and disburses the same in accordance with company policies and procedures\nReconciliations of all accounts\nCash advance checks\nSame Day Check requests\nBank deposits\nVerifies/audits cash disbursement reports\nTracks Capital Expenditure Authorizations (CEAs)\nOperational Activities\nOrders supplies for the office and completes inventory counts\nCoordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets\nOversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments\nSupports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation\nSchedules incoming orders and drivers for the ambulate service\nCompletes various funeral/cemetery reports and files accurately\nSupports Sales as necessary requiring an understanding of JD Powers\nAssures compliance with all Company policies and procedures to includeSarbanes Oxley (SOX) audit\nDignity University (DU) training\nInterment Verification Training (IVT) audits\nDay Sales Outstanding’s (DSO) related to financial and administrative areas\n\nAssists in preparing and/or overseeing all funeral/cemetery-related forms\nReviews time cards and administers corporate payroll policies and procedures\nAdministers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9’s, etc.). \nEnsures new associates receive new hire orientation\nPulls monthly reports from reporting site and create stack ranking reports for key performance indicators\nMaintains vehicle records/licenses\nProcesses expense reports\nUpdates General Price Lists (GPLs)\nManages all Alarm Systems (codes, working order, etc.)\nAssists with funeral services and “Making Everlasting Memories” (MEMs) as needed\nCoordinates daily activities with business unit as well as other departments\nTrains associates in the proper administration of policies and procedures\nServices customers by interacting with families in a professional and compassionate manner\nMaintains and updates customer records\nUpdates company website with current obituaries and ensures obituaries are placed in newspapers\nProvides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations\nBehaves in a supportive way to enrich the work environment\nUses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance\nPerforms other duties as assigned\nMINIMUM REQUIREMENTS\nEducation\nHigh school diploma, GED or completion of a diploma-training program at a college or technical school\nExperience\nTwo (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required\nKnowledge, Skills and Abilities\nSolid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required\nExcellent communication skills both orally and in writing\nHigh level of compassion, integrity, and confidentiality\nProblem solving skills\nAbility to multi task and set priorities\nDetail oriented\nMust be flexible and able to function in a face-paced environment\nWORK CONDITIONS\nWork Environment\nProfessional Dress is required when in contact with families. \nWork Postures\nSitting continuously for many hours per day, up to 6 hours per day\nClimbing stairs to access buildings frequently\nPhysical Demands\nPhysical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage\nWork Hours\nWorking beyond “standard” hours as the need arises\nPostal Code: 17201Category (Portal Searching): OperationsJob Location: US-PA - Chambersburg","description_format":"text","description_chars":4517,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Information Technology"],"lifecycle":[{"event":"open","at":"2026-09-23T15:24:34Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":25,"reasons":["conf:1","win:early","comp:brand"],"computed_at":"2026-09-23T23:42:03Z"},"pay":null,"html_url":"https://alion.io/job/scinc-office-manager-17","json_url":"https://alion.io/job/scinc-office-manager-17.json","meta":{"generated_at":"2026-09-23T23:42:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}