{"id":3015607,"url":"https://alion.io/job/scor-executive-assistant-office-manager","title":"Executive Assistant & Office Manager","company":{"id":1816594,"name":"SCOR","domain":"scor.com","url":"https://alion.io/company/scor-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":88,"open_postings":24,"ghost_share":0,"stale_share":0.292,"repost_share":0,"time_to_fill_p50_days":82,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sydney, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":84000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2596},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-21T09:50:18Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-23T06:01:36Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"The Executive Assistant & Office Manager ensures smooth daily office operations and provides administrative and logistical support to promote an efficient and professional working environment. The role manages facilities, vendor relationships, event coordination, and general administrative services in alignment with corporate standards and procedures.\nMain Missions\nOversee office operations, maintenance, and logistics.\nSupport executive management in organizing internal and external meetings and events.\nManage vendor contracts and procurement related to office services.\nFacilitate workplace coordination between HR, IT, and corporate functions.\nEnsure workplace compliance with SCOR Group standards and ESG principles.\n Key duties and responsibilities\n1. Operational Oversight\nLead and coordinate daily business operations to ensure efficiency and alignment with strategic goals.\nDevelop, implement, monitor and improve operational workflows, systems, and processes adapting to local culture and work patterns.\nProvide regular reports to N+1 on operational performance, alerting risks in advance and driving new initiatives when required.\n\n2. Procurement Management\nOversee procurement activities including vendor selection, contract negotiation, and purchasing in accordance to SCOR Group Procurement Policy \nEnsure cost-effective sourcing and compliance with procurement policies.\nReport to N+1 when detecting possible breaches to Group Procurement Policy\n\n3. Compliance in areas of 3rd Party Risk Management / Outsourcing\nAssist to rollout Group processes and controls relating to TPRM \nEnsure all steps are done if outsourcing are deemed critical or significant.\n\n4. Facility Management\nOversee the maintenance, security, and efficiency of all company facilities, ensuring a safe, functional, and productive work environment. \nManage relationships with landlords, service providers (eg. JLL) and maintenance vendors\nEnsure compliance with all health, safety, and environmental regulations (OSHA, EPA, etc.). \nLead in space planning, office renovation/reconfigurations and facility related projects.\n\n5. Business Continuity Planning (BCP)\nWork with regional BCP Coordinator to ensure proper rollout of business continuity and disaster recovery plans.\nSupport Regional Business Resilience team to identify critical business functions, potential threats and assist with the business impact analysis when arises. \nConduct risk assessments, keep staff’s contacts current and ensure readiness for operational disruptions.\n\n6. Office Security\nDevelop and implement physical security policies, procedures, and protocols. \nManage access control systems, surveillance, and security personnel/vendors. \nAct as a primary point of contact for security incidents, leading investigations and implementing corrective actions. \nLiaise with security vendors and ensure compliance with safety regulations.\n7. Travel & Expense Management\nEnsure SCOR Global Travel & Expense Policy are adhered to and report incidents where it is not in compliance or if actions cannot be taken for rectification.\nAssist the APAC Travel manager in downloading the travel reports (when required)\nAlso support Green Reporting particularly in areas of Travel and other operating matters. \n8. Administrative and Executive Support\nProvide administrative support to site management and executives as required.\nAssist in official documentation, travel arrangements, and correspondence.\nMaintain confidentiality and professionalism in handling sensitive information.\n Required experience & competencies\nExperience:\nAt least 3 to 5 years of relevant experience as an office manager, operations coordinator, or executive assistant.\nProven ability to manage multiple priorities with professionalism and discretion.\nService-oriented, proactive, and collaborative, with strong problem-solving capabilities.\nExcellent coordination skills working across functions (HR, IT, Finance, and Facilities).\n\nPersonal Competences:\nStrong communication and interpersonal skills\nStrong analytical skills\nCommitment to a challenging and demanding working environment\nDemonstrated ability to be a team player and work cooperatively with other stakeholders to further develop the organisation.\nFlexible, “can do” attitude with interest in career and skill development.\nAble to be “hands on” and work with a small team\nDisciplined and reliable","description_format":"text","description_chars":4386,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Property & Casualty Insurance","Reinsurance"],"lifecycle":[{"event":"open","at":"2026-10-21T16:32:34Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":82,"reasons":["conf:4","velocity","win:early","comp:brand"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/scor-executive-assistant-office-manager","json_url":"https://alion.io/job/scor-executive-assistant-office-manager.json","meta":{"generated_at":"2026-10-23T17:06:26Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25929,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1816594},"rest":"https://alion.io/mcp/rest/get_company?id=1816594"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fscor-executive-assistant-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fscor-executive-assistant-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fscor-executive-assistant-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/scor-executive-assistant-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fscor-executive-assistant-office-manager"}]}