{"id":3640571,"url":"https://alion.io/job/seaborne-office-administrator-dubai","title":"Office Administrator | Dubai","company":{"id":4497011,"name":"Seaborne Shipbrokers SA","domain":"seaborne.com","url":"https://alion.io/company/seaborne","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Dubai, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-02T21:32:20Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-03T06:15:42Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Seaborne Shipbrokers S.A. is a leading provider of client-focused Shipbroking services, offering expertise in Sale & Purchase, Newbuildings Contracting, Chartering, Financial Advisory, Research, and Valuations to Shipowners, Private and Public Equity investors, and Credit Institutions.\nWe are currently seeking an Office Administrator, for our Dubai office, who will provide high-level administrative support to our team and act as a critical partner in ensuring the smooth operation of daily activities. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.\nResponsibilities\nProvide comprehensive administrative and office support to ensure smooth daily operations\nManage and prioritize calendars, scheduling meetings, appointments, and travel arrangements for the team\nLiaise with suppliers, clients, and other external parties to address and resolve routine issues\nProactively follow up on outstanding matters to ensure prompt resolution\nPrepare and organize documents as needed, maintaining accuracy and accessibility\nServe as the first point of contact, screening and routing incoming calls, emails, and inquiries\nPlan and coordinate events, conferences, and meetings, ensuring all logistics are in place\nHandle sensitive information with professionalism and uphold strict confidentiality\nOversee expense reports, invoices, and budgets for the executive’s office\nUndertake additional administrative tasks or projects as required\nRequirements\nMinimum 3-5 years previous experience in a similar role\nProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools\nExperience supporting senior executives, external clients, or suppliers\nBusiness-fluent English and Arabic\nEligible to work in the United Arab Emirates\nExceptional organizational and time-management skills\nAbility to prioritize and multitask in a fast-paced environment\nBenefits\nOpportunities for professional growth and development\nFriendly, collaborative, and supportive working environment\nModern office facilities and equipment","description_format":"text","description_chars":2122,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Arabic","level":"Advanced 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