{"id":1496998,"url":"https://alion.io/job/seattle-humane-business-operations-coordinator","title":"Business Operations Coordinator","company":{"id":1952929,"name":"Seattle Humane","domain":"seattlehumane.org","url":"https://alion.io/company/seattlehumane","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bellevue, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":25,"max":28,"currency":"USD","period":"hour","gross":null,"usd_annual":56000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-08-20T00:00:00Z","employer_posted_date":"2026-08-20","last_verified_at":"2026-10-23T03:19:56Z","board_verified":true,"closed_at":null,"days_open":64,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":64},"description":"BENEFITS:\nHealth, dental, vision and more, with an employer contribution \n3 weeks paid time off + 10 paid holidays\nAnnual pet care allowance\n403(b) with employer match\nFurry coworkers\n30-day paid sabbatical after 4 years\nCheck out our full list of benefits and perks HERE \nNon-Exempt role - Starting Wage: $25.00-$28.00/hour\nPOSITION SUMMARY:\nThe Business Operations Coordinator serves as a central resource for coordinating the day-to-day operations that keep Seattle Humane running smoothly. Working closely with the Business Operations team and organizational leadership, this position helps ensure projects, initiatives, and operational activities are organized, on track, and executed successfully.\nThis role provides administrative, operational, and project coordination by facilitating logistics, maintaining business systems, supporting technology administration, coordinating meetings and events, and ensuring consistent follow-through on priorities and deadlines. Through strong organization, proactive communication, and a solutions-oriented mindset, the Business Operations Coordinator creates capacity for leadership to focus on strategic priorities while strengthening the systems that support the organization.\nAt Seattle Humane, operations create the foundation for impactful programs and support services. By creating structure, improving processes, enabling teams, and keeping work moving forward, the Business Operations Coordinator plays an important behind-the-scenes role in advancing our mission of creating a kinder world for pets and their people.\nKEY OR ESSENTIAL FUNCTIONS:\nOperational Coordination & Administrative Support\nCoordinate office operations, administrative processes, and day-to-day business activities.\nManage office supply inventory and ordering.\nCoordinate mailings, shipping, and volunteer mail preparation.\nProcess purchase orders, invoices, and assist with expense and PO reporting.\nMaintain operational records, templates, documentation, and shared filing systems.\nCoordinate vendor scheduling, paperwork, renewals, and routine follow-up.\nSupport facilities, technology, and operational logistics as assigned.\nTechnology & Onboarding Support\nCoordinate IT ticket submission, tracking, and follow-up with the external IT managed service provider.\nSupport employee technology onboarding and offboarding, including equipment setup, system access requests, technology logistics, and new hire setup.\nMaintain technology inventories, records, and supporting documentation.\nProject & Initiative Coordination\nAssist with implementation of organization-wide initiatives and process improvement efforts.\nMaintain project plans, trackers, timelines, status reports, and supporting documentation.\nMonitor project milestones and follow up with departments regarding deadlines, deliverables, and action items.\nCoordinate smaller operational projects and assignments.\nMeeting & Leadership Support\nCoordinate logistics for meetings, trainings, and all-staff events, including scheduling, room reservations, catering, materials, and technology needs.\nRecord meeting notes and maintain action item tracking.\nCoordinate follow-up activities resulting from organizational initiatives and meetings.\nDocumentation, Reporting & Communications\nMaintain organizational files, procedures, templates, shared resources, and document filing systems.\nSupport maintenance of policies, SOPs, version control, and document updates.\nManage distribution lists.\nAssist with internal communications, announcements, and message distribution.\nSupport data collection, data entry, and reporting activities in partnership with the Business Intelligence Analyst.\nEmployee Engagement & Organizational Culture\nCoordinate employee recognition, appreciation, and gift purchasing and distribution in partnership with Human Resources.\nSupport employee engagement activities, staff events, celebrations, and organizational gatherings.\nContinuous Improvement\nIdentify and recommend improvements that increase administrative, operational, and organizational efficiency.\nParticipate in special projects and cross-departmental initiatives that support organizational goals.\nPerform other duties as assigned.\nCOMMUNICATIONS/INTERPERSONAL CONTACT:\nDaily communication with staff, volunteers, vendors, and external service providers.\nFrequent interaction with organizational leadership, department representatives, cross-functional teams, community partners, donors, and other stakeholders to coordinate projects, meetings, operational activities, and organizational initiatives.\nProvide professional, responsive, and customer-focused support to internal and external audiences.\nFacilitate information sharing, follow-up, and coordination between departments to support organizational priorities.\nMaintain positive working relationships with individuals at all levels of the organization while exercising discretion and professionalism when handling sensitive information.\nCOMPLEXITY:\nThe Business Operations Coordinator performs a wide variety of administrative, operational, and project coordination responsibilities supporting day-to-day business operations. The role manages multiple concurrent priorities across departments while ensuring timely completion of assigned work and deliverables.\nStrong organizational skills, initiative, attention to detail, and sound judgment are essential to effectively prioritize competing requests while maintaining a high level of accuracy and customer service.\nThe position operates with moderate independence while collaborating closely with the Business Operations Manager, Business Operations Director, leadership team, staff, volunteers, vendors, and external partners.\nKNOWLEDGE, SKILLS AND ABILITIES:\nDemonstrates strong organizational skills with exceptional attention to detail.\nAbility to coordinate multiple projects, workflows, deadlines, and competing priorities while ensuring timely follow-through.\nStrong written and verbal communication skills with the ability to effectively communicate across a variety of audiences.\nAbility to build and maintain positive working relationships with individuals at all levels of the organization.\nDemonstrates initiative, anticipation, adaptability, and a proactive, solutions-oriented approach to problem-solving.\nExercises sound judgment and discretion when handling confidential or sensitive information.\nSkilled in maintaining documentation, records, and reporting processes with accuracy and consistency.\nExperience supporting administrative operations, project coordination, or business operations functions in a professional environment.\nProficient in Microsoft Office Suite, Microsoft Teams, SharePoint, and other business productivity tools, with the ability to quickly learn new organizational systems and technology platforms.\nStrong time management skills with the ability to work independently and collaboratively in a fast-paced environment.\nDemonstrates professionalism, reliability, flexibility, and commitment to organizational values:Collaboration\nCompassion\nAccessibility\nAdaptability\nRespect\n\nEDUCATION AND EXPERIENCE:\nHigh school diploma or GED\nMinimum of three years of professional experience in business operations, project coordination or administrative support, or a related field.\nFamiliarity with IT systems, service ticketing workflows, or basic technical support coordination preferred.\nExperience working in a nonprofit or mission-driven organization preferred.\nLOCATION:\nThe position works in a hybrid capacity, with at least 3 days in person at the Bellevue, WA campus. This position also requires occasional after-hours support.\nEQUAL OPPORTUNITY\nAs an equal opportunity employer, Seattle Humane is committed to providing employment opportunities to all qualified applicants and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status or any other basis prohibited by applicable law.","description_format":"text","description_chars":8001,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Farming & Agriculture","Veterinary Medicine"],"lifecycle":[{"event":"open","at":"2026-09-30T02:20:26Z"}],"visa":[],"liveness":{"score":13,"band":"cold","label":"Long shot","p_open":1,"p_active":0.462,"p_room":0.28,"age_days":64,"expected_fill_days":31,"reasons":["conf:2","win:tail","crowd:"],"computed_at":"2026-10-23T05:54:15Z"},"pay":{"stated_usd_annual":56000,"is_top_pay":false},"html_url":"https://alion.io/job/seattle-humane-business-operations-coordinator","json_url":"https://alion.io/job/seattle-humane-business-operations-coordinator.json","meta":{"generated_at":"2026-10-23T06:00:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9716,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1952929},"rest":"https://alion.io/mcp/rest/get_company?id=1952929"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fseattle-humane-business-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fseattle-humane-business-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fseattle-humane-business-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/seattle-humane-business-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fseattle-humane-business-operations-coordinator"}]}