{"id":2201337,"url":"https://alion.io/job/seattle-humane-full-time-clinic-coordinator","title":"Full-time Clinic Coordinator","company":{"id":1952929,"name":"Seattle Humane","domain":"seattlehumane.org","url":"https://alion.io/company/seattlehumane","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bellevue, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":25,"max":28,"currency":"USD","period":"hour","gross":null,"usd_annual":56000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-09T21:20:16Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-20T14:45:29Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"BENEFITS:\nHealth, dental, vision and more, with an employer contribution \n3 weeks paid time off + 10 paid holidays\nAnnual pet care allowance\n403(b) with employer match\nFurry coworkers\n30-day paid sabbatical after 4 years\nCheck out our full list of benefits and perks HERE \nNon-Exempt role - Starting Range: $25.00-$28.00/hour\nPosition Summary:The Clinic Coordinator is responsible for providing cordial, compassionate, quality support to all clients, staff, and volunteers. There is a focus on general clerical duties including data entry, intake/release of patients, and scheduling appointments for a multi-doctor office. General communication duties include phone calls, emails, and other digital platforms. The ideal candidate for this position should be passionate about preserving and strengthening the human-animal bond. They should be compassionate, willing to share information freely, and enjoy connecting with people and animals alike.\nKEY OR ESSENTIAL FUNCTIONS:\nHandle the primary functions of the reception department, including booking spay/neuter appointments, spay/neuter intake and discharge, community clinic intake and discharge, rendering payment and invoicing clients, assisting with external referrals, data entry and post-adoption or post-surgery medical concerns.\nMaintain the database for clients receiving advanced medical care and regularly communicate with these clients on appointments, medications, and other support needed.\nSupport offsite Community Clinics, including gathering supplies, attending events, working with clients, and data entry.\nSupport overall function and efficiency of the community and shelter clinics through prompt and concise communication, referrals, filling medications, cleaning, stocking, and organizing.Answer incoming calls to the department, greet visitors and return voicemail and email messages promptly and professionally\nProvide courteous educational and accurate information regarding animal care and behavior, Seattle Humane’s services and programs and agency referrals\nTriage incoming case requests to help determine appropriate resources and order of priority\nFacilitate access to veterinary care through the wellness clinic, spay/neuter clinics, or referrals to income-qualified individuals and income-qualified individuals that may be experiencing crisis\nWork closely with internal outreach programs (Pets for Life & Pet Resource Center) to provide services\n\nMaintain reception area and perimeter with respect to appearance and operationsRestock office supplies, forms and handouts\nEnsure the proper care and maintenance of phone and computer systems and credit card machine\nEnsure that staff and public areas are clean and orderly\nAdhere to files and records retention policy and procedures.\n\nAnswer questions, respond to requests from other teams, and always represent Seattle Humane in a professional and courteous manner\nProvide quality service to customers, volunteers and staff, recognizing their individual contribution to the success of our organization\nFollow all safety guidelines to ensure a safe work environment\nBalance Veterinary Services till daily and ensures payment is received accurately and promptly for services rendered\nReports any health, behavior, safety or security concerns to Veterinary Services leadership in a timely manner\nPerform other duties as assigned\nSecondary Functions:\nVeterinary Assistant duties as needed, including:Animal handling and restraint\nPet owner interviews and history gathering\nFilling prescriptions\nVaccinations\n\nTrain veterinary staff in public facing and administrative tasks\nSupport other departments, staff and volunteers\nSUPERVISORY RESPONSIBILITY:\nMay be called upon to assist/instruct volunteers assigned to the department.\nCOMMUNICATION/INTERPERSONAL CONTACT:\nDaily verbal and written communication with customers, staff and volunteers over the phone, direct contact, email or fax\nAbility to communicate effectively with people from diverse backgrounds\nFriendly, approachable, service-oriented\nCOMPLEXITY:\nMust be able to work in several situations simultaneously, gathering information to answer questions and solve problems. A high degree of independent judgment is required. Will be encouraged to provide input on new program policies. Will be working with a diverse community of clients, staff and volunteers. The ability to motivate, negotiate, and mediate is important when handling a variety of personalities and emotions. Must be able to communicate effectively and display cultural competency with many people with varying backgrounds. Must be able to organize time to coordinate and complete several tasks each week.\nKNOWLEDGE/EXPERIENCE/EDUCATION OR TRAINING:\nExperience in a veterinary setting or animal welfare field preferred.\nBilingual Spanish speakers strongly preferred.\nMust be able to read, write, listen and communicate effectively in English.\nMust be able to perform basic mathematical operations.\nMust be able to work at locations outside of Seattle Humane’s Bellevue campus.\nShould be able to identify personal limitations and be willing to ask for help.\nProficient in the use of computer technology including Microsoft Office programs, databases, email, and the Internet.\nAnimal Handling:Will be asked to handle up to 40 dogs and cats per day\nAble to learn characteristics of animal behavior and utilization of low stress animal handling as related to a clinic/shelter environment\nAble to learn and use appropriate safety equipment for fractious or feral animals\nAble to become proficient at animal restraint for various procedures\n\nLICENSES/CERTIFICATIONS REQUIRED:\nAbility to obtain a Veterinary Medication Clerk License (can be obtained on the job).\nPHYSICAL/MENTAL REQUIREMENTS: NEED FILLED IN\nMust be able to work standing or sitting for 10 or more hours\nMust be able to lift and carry up to 30 pounds repeatedly with or without accommodation\nMust be able to bend and kneel repeatedly\nMust be able to work and reach on hands and knees\nMust be able to use a ladder and step stool\nMust have an acceptable degree of dexterity in hands and fingers\nMust be able to work efficiently under stressful conditions\nMust be able to respond quickly to a variety of medical situations\nAbility to rapidly and accurately process information\nAbility to work independently and as part of a team\nWORKING CONDITIONS:\nGeneral office environment: Primarily indoor working conditions in a clinic setting for nine to twelve hours per day. Some work may be done in kennels or outdoors.\nEquipment Use: Exposures to potential hazards include waste anesthetic gases, radiation, cleaning chemicals and disinfectants, formalin, needles, scalpel blades and other sharp hazards, animal bites and scratches, zoonotic diseases, animal hair, dander and wastes, pharmaceutical and biological agents, euthanasia solution, eye hazards, steam (from autoclave), wet floors, potential electrical hazards, constant noise (vacuum, fan, barking) and interruptions, back strain, exposure to cold or other hazards with walk-in freezer.\nWork Hours:Part-time, non-exempt, hourly position. Scheduled for 40 hours per week. The Shelter and Veterinary Clinic operates 7 days per week including holidays; schedule may vary depending on coverage, holidays or emergencies.\nLOCATION:\nThe position works in an onsite capacity, located in the Bellevue, WA office.\nEqual Opportunity\nAs an equal opportunity employer, Seattle Humane is committed to providing employment opportunities to all qualified applicants and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status or any other basis prohibited by applicable law.","description_format":"text","description_chars":7722,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Spanish","level":"Proficiency (C2)","optional":true},{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Pet Food, Supplies & Care","Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-09T21:20:16Z"}],"visa":[],"liveness":{"score":78,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.778,"p_room":1,"age_days":10,"expected_fill_days":32,"reasons":["conf:0","win:early"],"computed_at":"2026-10-20T05:45:00Z"},"pay":{"stated_usd_annual":56000,"is_top_pay":false},"html_url":"https://alion.io/job/seattle-humane-full-time-clinic-coordinator","json_url":"https://alion.io/job/seattle-humane-full-time-clinic-coordinator.json","meta":{"generated_at":"2026-10-20T18:08:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":20765,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1952929},"rest":"https://alion.io/mcp/rest/get_company?id=1952929"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fseattle-humane-full-time-clinic-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fseattle-humane-full-time-clinic-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fseattle-humane-full-time-clinic-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/seattle-humane-full-time-clinic-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fseattle-humane-full-time-clinic-coordinator"}]}