{"id":1341585,"url":"https://alion.io/job/seattleu-senior-administrative-assistant","title":"Senior Administrative Assistant","company":{"id":1763785,"name":"seattleu","domain":"seattleu.edu","url":"https://alion.io/company/seattleu","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Seattle, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":45000,"max_usd":89000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1667},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"Windows","optional":false}],"status":"live","first_seen_at":"2026-09-22T00:00:00Z","employer_posted_date":"2026-09-22","last_verified_at":"2026-10-23T03:22:13Z","board_verified":false,"closed_at":null,"days_open":33,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":33},"description":"Months Per Year:\n12Work Model:\nHybrid Work EligibleSeattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.\nSeattle University's Core Competencies\nEffective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.\nEmotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.\nEthics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.\nFlexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.\nMindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.\nOutcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.\nJob Description Summary\nTo provide administrative office support services to the chair, faculty and students of the Department of Modern Languages and Cultures. This position is full time September through June and part time (20 hours per week) during July and August.Position Description:\nModern Languages and Cultures Department Support(90%)\nServe as front-line support and knowledgeable resource for all students, faculty, and guests of the Modern Languages and Cultures Department, maintaining an open-door policy and welcoming environment. Answer incoming calls, e-mail messages and questions from students and general public.\nProvide multi-faceted programmatic and operational support, including classroom assignments, office assignments, key requisitions and making copies of essential department projects as requested.\nSupport departmental meetings, send reminders, and record, write, and distribute minutes. Track that tasks assigned during meetings are accomplished.\nDeveloping and/or updating department promotional materials and keeping copies available at all times.\nTroubleshooting faculty and student requests.\nMaintain confidential student records, process student Registrar forms. Maintain department statistical data including annual lists of active minors and majors and keep current student email lists and academic advising handouts.\nUse student and learning management systems and internal data delivery applications needed for registering students, auditing degree requirements, and generating admissions and enrollment reports.\nManage Challenge Exams schedules and results during the four quarters of the year, to be sent to the Office of the Registrar as well as communicated to students.\nMaintain accuracy and relevance of department website. Update regularly with student’s spotlight section, changes in any language and events.\nCoordinate logistics for department events including creating flyers, securing room reservations, catering orders, and guest parking plus assisting with advertising and overseeing day-of-event activities.\nHire, train, and supervise a part-time student office assistant.\nAssist with the hiring and interviews of new faculty. Manage on-boarding of part-time faculty including requesting and tracking Letters of Appointment, and updating schedules with the names of new instructors.\nAssist faculty with departmental computer refresh needs.\nPrepare Modern Languages and Cultures Department Program Review documents and assist in any tasks related to completing the process.\nAssist with annual academic catalog updates and support ongoing program assessment.\nScheduling Duties\nCoordinate with department chair to assemble and maintain quarterly schedule of classes.\nEnter and track quarterly course schedule, make periodic reviews and changes as needed, and monitor the schedules to make sure that the changes are reflected on the system prior to the opening registration date.\nPrepare and submit curriculum forms.\nUpdate faculty teaching assignments.\nWork to resolve scheduling conflicts and room requests.\nMonitor wait lists and manually register students when needed. Track enrollment caps during student registration periods.\nMaintain booking calendar in Outlook for shared department conference room.\nFinancial Activity Management\nPrepare requests for all department and faculty led study abroad programs expenditures and reimbursement requests including assigning correct activity and accounting codes and monitoring purchases to assure they are within budget limitations and in accordance with University polices.\nAssist with faculty reimbursements through ProcureSU.\nManage Procard account for department.\nProcess honorarium requests.\nManage and purchase office supplies.\nOther duties as assigned.\nCollege Committee Support or Other Approved Service (10%)\nProvide administrative and logistical support for College committee activities, including:\nSupport for Faculty-Staff Senate (or similar)Organize and attend virtual meetings (approximately 9 standing meetings).\nPrepare and post meeting minutes.\nProvide logistical and event support including catering coordination (approximately 4 events annually).\n\nCollege Committee ElectionsCoordinate the annual College committee election process in collaboration with FSS senators and the Dean’s Office.\nIdentify vacant committee positions; prepare election communications; solicit and track nominations; develop and administer Qualtrics ballots; and communicate election results.\n\nQualifications\nHigh school diploma and three or more years of previous administrative support experience or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.\nDemonstrated ability to form and maintain productive working relationships with faculty, staff, and students from diverse backgrounds.\nCustomer service driven with self-directed problem-solving skills.\nStrong and professional written and oral communication skills to be able to proof and correct spelling, grammar, and punctuation in any department promotional materials or communications.\nProven ability to work in a busy office environment, with frequent interruptions and competing deadlines, while maintaining a high degree of accuracy, attention to detail, and a warm and welcoming environment.\nProven ability to handle confidential information with a high degree of tact and sound judgment.\nExperience handling the logistics of setting up meetings and other events, which may include guest parking, advertising, and catering plus overseeing day-of-event activities.\nIntermediate level PC-based computer skills, with strong proficiency using Microsoft Windows and Office software including Excel, Outlook, PowerPoint, and Word.\nPreferred Qualifications\nBachelor’s degree.\nProficiency in another language.\nExperience working in a previous administrative support position in a university setting, with familiarity using student and learning management systems.\nCompensation at a Glance\n$22.80 per hour - $23.86 per hour\nApplication Instructions\nPlease attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.\nSeattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status.\nYour total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.\nBenefits at a Glance\nConsistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/\nPositions designated as hybrid eligible may offer the opportunity for a hybrid work schedule after successful completion of an introductory period of 3-6 months. In these cases, the role typically begins fully on campus to support onboarding and training, with the potential to transition to a hybrid arrangement thereafter.\nPositions designated as on-site are not eligible for hybrid work and are expected to remain fully on campus.\nAll flexible work arrangements are subject to periodic review and may be modified or discontinued at any time at the university’s discretion.","description_format":"text","description_chars":10102,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Flexible schedule","Hybrid work","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Higher Education","Continuing Education"],"lifecycle":[{"event":"open","at":"2026-09-27T15:47:05Z"}],"visa":[],"liveness":{"score":52,"band":"ok","label":"Likely open","p_open":0.9,"p_active":0.766,"p_room":0.75,"age_days":33,"expected_fill_days":46,"reasons":["conf:50","win:late"],"computed_at":"2026-10-25T05:49:26Z"},"pay":null,"html_url":"https://alion.io/job/seattleu-senior-administrative-assistant","json_url":"https://alion.io/job/seattleu-senior-administrative-assistant.json","meta":{"generated_at":"2026-10-25T21:35:28Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30556,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1763785},"rest":"https://alion.io/mcp/rest/get_company?id=1763785"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fseattleu-senior-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fseattleu-senior-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fseattleu-senior-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/seattleu-senior-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fseattleu-senior-administrative-assistant"}]}