{"id":2666138,"url":"https://alion.io/job/secure-administrative-assistant","title":"Administrative Assistant","company":{"id":2996385,"name":"SECURE ENERGY","domain":"secure.ca","url":"https://alion.io/company/secure-ca","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Edmonton, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":55000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":199},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-16T02:36:41Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-16T11:53:53Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About Us\nAt SECURE, we lead the way in waste management and energy infrastructure, providing unmatched security and peace of mind to our clients. Our strength lies in our size, extensive network, solid reputation, industry expertise, and a relentless can-do attitude.\nWith an expansive infrastructure network spanning Western Canada and North Dakota, we deliver essential solutions where they are needed most. Our partnerships focus on safely recovering oil and metals, disposing of liquid and solid waste, recycling materials such as metals, water, and oil, and reclaiming contaminated land to reduce environmental footprints.\nSECURE is committed to innovation, helping our customers lower costs, reduce greenhouse gas (GHG) emissions, and exceed their business, safety, and environmental goals. We go beyond expectations - mitigating risks, reducing financial obligations, and maximizing value for our clients.\nJoin SECURE, where we step up to make a meaningful difference in the industries we serve and the world we share.\nYour Opportunity at SECURE\nAs our Administrative Assistant, you will ensure accuracy, compliance, and timely processing of accounts. It combines administrative support with client-facing responsibilities, requiring strong problem-solving skills, attention to detail, and a customer-focused approach.\nThe Team\nYou’ll be part of a collaborative and fast-paced team that supports field operations and directly engages with clients. The group values strong communication, accountability, and a solution-oriented mindset.\nWork Environment\nThis role is based out of Edmonton, Alberta and will work a 7:30am to 4:30pm schedule Monday to Friday.\nA Day in The Life\nProcess, route, and post invoices in accordance with vendor payment terms and contracts.\nProcess scale payments and ensure accurate documentation and reconciliation\nProvide secondary support for dispatch / front counter by answering and directing incoming phone calls\nProcess customer payments, ensuring accuracy and adherence to company procedures\nEnsure accurate coding and approval of all Accounts Payable invoices\nPrepare and process AP journal entries\nEnsure Vendor issues are investigated and resolved\nPerform vendor account reconciliations and ensure statements are current\nMaintain effective and timely communication with all internal/external stakeholders\nUtilize Excel, Word, Outlook, and SharePoint for reporting and administrative tasks\nPerform general administrative duties as required\nSkills, Experience & Qualifications\n3 years of office administration experience in an industrial setting, or a recent graduate from a post-secondary office administration program\nStrong computer skills, with proficiency in Microsoft Word, Excel, PowerPoint, and Outlook\nExcellent verbal and written communication skills\nProven ability to build and maintain strong working relationships across all levels of an organization\nStrong time management skills with the ability to work under pressure, meet deadlines, and manage shifting priorities\nAbility to work both independently and collaboratively within a team environment\nProfessional demeanor with a strong customer service mindset\nWillingness to learn and take on new responsibilities\nWhat's in it for you\nAt SECURE, we focus on opportunities for growth and improvement; for our employees, our customers, our partners, and the communities we operate in. We are an energetic team, driven by the needs of our customers, and we care about making a meaningful contribution. We strive to attract, retain, and motivate employees by offering a competitive compensation package that recognizes employee contributions and performance.\nIn addition to rewarding job opportunities, we offer:\nCompetitive industry wages, and compensation programs which includes:\nEmployer paid benefits: health, dental & more Finish \nHealth care spending account\nEmployee wellness program\nEmployee savings plans \nCareer progression\nA competitive employee referral program \nIndustry leading safety standards\nCommunity investment initiatives Our Stories\nWe believe our team’s strength comes from our diversity.\nEvery SECURE employee has a right to feel safe and welcome. We pride ourselves on being respectful workplace where all employees have equal access to opportunity and support.\nWe are a trusted partner. We extend those same efforts outside of the organization through our respectful engagement with our diverse base of stakeholders in the communities in which we operate.\nApplicants are not assessed on the grounds of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, or physical handicap. Our operations span across Canada and the United States and we actively seek out a wide range of applicants for both field operations and office roles.","description_format":"text","description_chars":4798,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-16T02:36:41Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":30,"reasons":["conf:3","win:early"],"computed_at":"2026-10-16T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/secure-administrative-assistant","json_url":"https://alion.io/job/secure-administrative-assistant.json","meta":{"generated_at":"2026-10-16T13:52:04Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13319,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2996385},"rest":"https://alion.io/mcp/rest/get_company?id=2996385"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsecure-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsecure-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsecure-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/secure-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsecure-administrative-assistant"}]}