{"id":2500856,"url":"https://alion.io/job/securesafe-office-manager-people-coordinator","title":"Office Manager & People Coordinator","company":{"id":1941507,"name":"SecureSafe","domain":"securesafe.com","url":"https://alion.io/company/securesafe","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"HiBob","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Lisbon, Portugal"],"countries":["PT"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":19500,"max_usd":42000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2430},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ISO 27001","optional":false}],"status":"live","first_seen_at":"2026-09-03T15:16:27Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-17T18:29:46Z","board_verified":true,"closed_at":null,"days_open":44,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":44},"description":"Through SecureSafe, DSwiss operates a trusted Swiss infrastructure for the secure exchange, delivery and storage of confidential information. Banks, insurance companies, public institutions and other regulated organisations use our solutions when data protection, data sovereignty and security are business-critical. The platform is hosted in Switzerland, is ISO 27001-certified and is based on a zero-knowledge architecture. For 17 years, hundreds of companies and institutions have placed their trust in DSwiss.Our Lisbon office anchors both our software development work and our broader business operations, and it has spent the past three years in transformation, with growth now firmly in sight. We're looking for someone with an energetic, outgoing personality and strong organizational and communication skills to provide administrative and operational support across the Lisbon offices, someone who wants to build a career in HR and is ready to help keep operations running smoothly day to day. You'll report to the Head of People in Zurich, and together your mission is to keep building a workplace people are genuinely glad to be part of.\nResponsibilities\nAct as the local coordination point for day-to-day employee, HR administration and workplace matters in Lisbon, working closely with our Head of People in Zurich.\nCoordinate and manage the monthly payroll process with our external payroll provider, ensuring that all relevant employee information, changes, absences and other inputs are complete and accurate.\nSupport employee administration throughout the employee lifecycle, including contracts and documentation, employee changes, absences, onboarding and offboarding.\nKeep employee records, HR systems and local documentation accurate and up to date.\nSupport recruitment activities in Portugal, including interview coordination, candidate communication and preparation for new joiners.\nBe an approachable first point of contact for employees in Lisbon and make sure questions are routed to the right person or external provider when specialist HR input is required.\nTake ownership of the smooth day-to-day operation of our Lisbon office and proactively identify what the team needs.\nManage office suppliers, service providers, maintenance activities and local operational contracts.\nEnsure meeting rooms, shared spaces and workplace facilities are professional, functional and welcoming.\nCoordinate office supplies, equipment and other practical workplace requirements without unnecessary bureaucracy.\nOrganise internal meetings, team lunches, workshops, company events and offsites.\nCoordinate travel and other administrative arrangements for employees and executives where required.\nSupport local management and the Head of People with administrative and organisational tasks.\nContribute to People and workplace initiatives and help improve processes where you see opportunities to make things simpler or more effective.\nRequirements\nAt least 3 years of experience in office management, administration, HR coordination, People Operations or a comparable role.\nPractical exposure to HR administration such as payroll coordination, employee records, benefits, onboarding or offboarding.\nExperience working with external payroll, HR, benefits or other service providers is highly desirable.\nA basic understanding of Portuguese employment and HR administration is an advantage. You do not need to be an employment-law specialist, but you should know how to coordinate with the right experts.\nFluent English, both spoken and written. Portuguese is highly desirable.\nStrong organisational skills and excellent attention to detail.\nComfortable handling confidential employee and company information with discretion.\nAble to work independently, prioritise effectively and take ownership of topics from start to finish.\nConfident dealing with employees, managers, suppliers and external providers across different functions and cultures.\nProactive and service-minded: you notice what needs to be done and act before someone has to ask.\nPragmatic and hands-on. In an office of around 20 people, no task is too small when it helps the team work effectively.\nInterested in HR and People topics and motivated to further develop your capabilities in this area over time.\nWilling to work from our Lisbon office at least three days per week.\nBenefits\nDSwiss takes its values seriously in practice, not just on a slide deck. Transparency, ownership, empowerment, curiosity, and care shape how the team works and how decisions get made. You'll have:Hybrid Work Model: Enjoy the flexibility of remote work while staying connected with at least 40% of your time spent in our vibrant Lisbon office.\n25 Days of Vacation: Recharge and thrive with above-market holiday time, reflecting our people-first approach to work-life balance.\nAnnual International Retreats: Collaborate, relax, and explore at company offsites in beautiful locations like Switzerland, Italy, and beyond.\nEmpowered to Make an Impact: Every voice matters-you're encouraged to drive improvements, contribute ideas, and create real value from day one.\nLearn from the Best: Grow your skills in a high-performing, international team of experienced and talented professionals.\n Delicious Perks: Enjoy free lunches, snacks, and drinks daily-because fuel matters.\nMeal allowance, health insurance coverage, and public transportation allowance.\nWork for a company committed to sustainability-our data centers operate climate-neutral.","description_format":"text","description_chars":5494,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Portuguese","level":"All levels","optional":true},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Company events","Health insurance","Hybrid work","Insurance coverage"],"hiring_locations":[{"name":"Portugal","iso":"PT","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Energy & Utilities","Financial Services","Government"],"lifecycle":[{"event":"open","at":"2026-10-14T05:48:55Z"}],"visa":[],"liveness":{"score":29,"band":"fade","label":"Fading","p_open":1,"p_active":0.529,"p_room":0.55,"age_days":43,"expected_fill_days":30,"reasons":["conf:0","win:tail"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/securesafe-office-manager-people-coordinator","json_url":"https://alion.io/job/securesafe-office-manager-people-coordinator.json","meta":{"generated_at":"2026-10-17T21:30:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6153,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1941507},"rest":"https://alion.io/mcp/rest/get_company?id=1941507"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsecuresafe-office-manager-people-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsecuresafe-office-manager-people-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsecuresafe-office-manager-people-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/securesafe-office-manager-people-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsecuresafe-office-manager-people-coordinator"}]}