{"id":1409543,"url":"https://alion.io/job/seeability-workforce-system-administrator","title":"Workforce System Administrator","company":{"id":1842244,"name":"SeeAbility","domain":"seeability.org","url":"https://alion.io/company/seeability","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":null},"role":"DevOps","role_family":"DevOps","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Surrey, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":30000,"max":null,"currency":"GBP","period":"year","gross":null,"usd_annual":39775},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-17T00:00:00Z","employer_posted_date":"2026-09-18","last_verified_at":"2026-09-29T00:32:07Z","board_verified":false,"closed_at":null,"days_open":15,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":15},"description":"Role Description\nJoin our Team as a Workforce System Administrator\n\nLocation:\n\nHybrid working based at our Head Office in Leatherhead, three days a week with potentially some travel to other SeeAbility locations.\n\nSalary:\n\n£30,000 per annum plus SeeAbility benefits\n\nHours:\n\nFull time, 37.5 hours per week\n\nContract:\n\nPermanent\n\nAbout the Role\nAt the start of 2027 SeeAbility will be rolling out a new workforce management software, Deputy. A market leader in offering digital rota solutions Deputy will support more efficient, cost effective and person-centred rostering across our 63 services. The Deputy Software Administrator will play a key role in making this happen, helping colleagues use the system confidently and ensuring our rotas, timesheets, reporting and integrations are accurate, reliable and as always aligned to the needs of the people we support.\nThe roll out of this software is a key milestone in our Digital Transformation Strategy.\nYou will support day-to-day administration of Deputy across SeeAbility’s sites, working closely with HR, Payroll, Finance, IT partners and local service managers. This is a practical, hands-on role for someone who enjoys solving problems, improving processes and helping others get the best from digital systems.\nWe are looking for a confident and inspiring fundraising professional who can quickly build relationships, provide strong leadership and maintain momentum across a busy fundraising portfolio.\nWhat you'll be doing\nAdminister and maintain Deputy user records, locations, areas, roles, access permissions and system settings.\nSupport the creation, maintenance and monitoring of roster templates across services, helping managers build compliant and cost-effective rotas.\nProvide responsive support to managers and colleagues, troubleshooting day-to-day system queries and escalating technical issues where required.\nSupport in maintaining accurate configuration for contracted hours, working patterns, pay rules, overtime, leave, sickness, training requirements and compliance checks.\nSupport integrations and data flows between Deputy and SeeAbility systems, including Cascade, payroll, recruitment, agency and reporting systems where applicable.\nWork with Operations colleagues to improve consistency of rostering practice across residential, supported living and specialist services.\nSupport system testing, user acceptance testing, change requests, release updates and implementation activity during the build and roll out of Deputy.\nHelp develop guidance, training materials and communications for new starters, managers, digital champions and colleagues who are less confident with technology.\nPromote accessibility and safe use of the system across SeeAbility.\nWhat you'll bring\nExperience of administering a workforce management, rostering, HR, payroll or similar business system.\nStrong attention to detail and confidence working with employee, rota and reporting data.\nGood problem-solving skills, with the ability to diagnose issues, identify practical solutions and explain them clearly to others.\nConfidence supporting system users with different levels of digital confidence, including frontline colleagues and managers.\nGood understanding of data governance, permissions, confidentiality and the importance of accurate audit trails.\nAbility to work collaboratively with Operations, HR, Payroll, Finance and IT colleagues.\nStrong written and verbal communication skills.\nA commitment to SeeAbility’s values.\nWhy Join SeeAbility?\nAt SeeAbility, you'll be joining a passionate and supportive team committed to making a real difference to people's lives. This is an opportunity to play a key leadership role, contribute immediately and help shape the future of our fundraising and engagement activities.\nWe offer:\nFlexible and hybrid working\nA supportive and inclusive culture\nCompetitive salary and benefits package\nThe opportunity to make a meaningful impact from day one\nApply Today\nJoin SeeAbility and help us create a world where people with learning disabilities, autism and sight loss can achieve extraordinary things.\nOur Benefits\nWhy Join us\nWe don’t just offer jobs - we build careers and celebrate people.\nwww.seeability.org/appreciation\nSafer Recruitment\nSeeAbility is committed to safeguarding and promoting the welfare of the people we support. All colleagues are expected to uphold this commitment.\nSuccessful applicants will be subject to safer recruitment checks, including:\nDisclosure and Barring Service (DBS) check (where appropriate)\nIdentity, current address and right-to-work verification\nHealth declaration to ensure that you are medically suitable for the role you have been offered\nEmployment references relating to work with children or vulnerable adults\nAll checks are completed at SeeAbility’s expense before a start date is confirmed.\nDiversity & Inclusion\nWe are proud to be a Disability Confident Employer and are committed to creating a diverse and inclusive workplace.\nWe welcome applications from people of all backgrounds, identities and experiences, including those with disabilities or who are neurodivergent.\nReasonable adjustments are available throughout the recruitment process.\nIn exceptional circumstances, a genuine occupational requirement may apply under the Equality Act 2010 (Schedule 9, Part 1)\nFor this role, gender is considered a genuine occupational requirement in accordance with Schedule 9, Paragraph 1 of the Equality Act 2010","description_format":"text","description_chars":5460,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Optometry & Optical Stores","Disability Support Services"],"lifecycle":[{"event":"open","at":"2026-09-28T18:53:26Z"}],"liveness":{"score":59,"band":"ok","label":"Likely open","p_open":0.9,"p_active":0.723,"p_room":0.9,"age_days":14,"expected_fill_days":21,"reasons":["conf:53","win:mid"],"computed_at":"2026-10-01T05:45:00Z"},"pay":{"stated_usd_annual":39775,"is_top_pay":false},"html_url":"https://alion.io/job/seeability-workforce-system-administrator","json_url":"https://alion.io/job/seeability-workforce-system-administrator.json","meta":{"generated_at":"2026-10-02T03:03:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4221,"day_limit":5000,"remaining_today":779,"minute_limit":60,"resets_at":"2026-10-03T00:00:00Z"}}}