{"id":4219420,"url":"https://alion.io/job/seek-personal-assistant","title":"Personal Assistant","company":{"id":49838,"name":"SEEK","domain":"seek.com.au","url":"https://alion.io/company/seek-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":true,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cremorne, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-13T00:11:38Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-13T04:04:16Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About SEEK\nSEEK’s portfolio of diverse businesses make a positive impact on a truly global scale. Our purpose is to help people live more fulfilling and productive working lives and help organisations succeed. We create world-class technology solutions to connect more people to relevant employment, education, small business and volunteer opportunities. We have a culture of high-performance in our workplaces and celebrate the diversity of our employees who contribute to the success of our organisation.\nLife at SEEK\nSEEK’s purpose is at the centre of everything we do. Our SEEK, which defines the way we work, is all about what makes us unique and a little bit different. Passion, Team, Delivery and Future are our principles that drive innovation and creativity. SEEK strives to support employee wellbeing by providing an amazing experience at work which led us to being named AFR BOSS Top 10 Best Places to Work in Technology (2021-2024). We are proud to work in an environment that's inclusive where everyone's unique ideas, experiences and perspectives are valued.\nOur award-winning head office in Cremorne (just a 4 min walk from Richmond station) provides an exceptional space to collaborate with colleagues. The building provides sweeping views of the city, a games area, sit and stand desks at every workstation, modern end-of-trip facilities and Thursday night drinks which gives our people an opportunity to connect in a social setting.\n 13 Month Contract Role - Starting Late January 2027 - Part-time Wednesday to Friday\nProviding support for Domain Leaders in our Product Division, you will be a business partner and a key part of the Product Leadership Team. We're looking for a highly capable team member who loves working both independently and collaboratively to support the needs of your directors and the broader team whilst also working closely with other Personal Assistants.\nYou will work with team members to understand their needs, managing business priorities and timeframes, whilst maintaining positive relationships. You are able to see the bigger picture and your first challenge will be to learn about SEEK and the role of Product.\nYou will be working closely with another Personal Assistant in a Job Share set up, with a crossover day (Wednesday). Your working days will be Wednesday, Thursday & Friday (with two of these in the office).\nResponsibilities\nExtensive diary management for complex calendars, ensuring time is well structured according to priorities\nCoordinating internal and external meetings across multiple time zones\nPreparing meeting agendas, presentations and calendar events\nFiltering emails and serving as the primary point of contact for your directors\nHandle confidential and sensitive information with a high level of integrity\nCuriosity for AI tools and emerging technologies, with a willingness to challenge existing ways of working and share learnings across the Admin team\nCoordinating and executing on the ground, onsite/offsites and team events for large teams\nReconciling expenses and invoices\n Experience supporting senior leaders, in a similar PA role or in a team coordinator, project management or business administration role, including diary management, coordinating cross-team ceremonies, and expense management\nAble to handle and prioritise multiple and disparate tasks in a constantly evolving environment where adaptability is critical\nA positive, helpful, can-do demeanour with a strong sense of collaboration and flexibility\nStrong influencing skills and the ability to effectively handle team member expectations\nCuriosity for AI/new tools and process improvement\nStrong written and verbal communication skills, interpersonal and negotiation skills\nAdvanced Microsoft 365 Suite & Zoom skills and a quick learner who is able to easily pick up other platforms.\nDo these behaviours resonate with you?\n Trustworthy (a vault) - you’ll have full diary and inbox access and be privy to sensitive and confidential information. Integrity is non-negotiable in this role\nGood judgement - able to apply your understanding of your stakeholders' dynamic context to make good prioritisation choices and decisions, asking for assistance only when required\nRelationship-oriented - you build genuine trust across the team, the Product PA community, and the broader organisation. You influence through relationships, not hierarchy\nOrganised - excellent at time and project management; clear systems, composure under pressure, and the ability to manage multiple tasks at once\n Eye for detail - strong attention to detail and accuracy, especially when it counts most (travel logistics, timing, and the details others miss)\nHigh customer service orientation - highly responsive, with strong interpersonal and communication skills\nAssertive and proactive - you don’t wait to be asked. You anticipate, plan ahead, challenge where needed, and close the loop\nTech-curious - a hunger and desire to always be learning, particularly in a technology context, with an openness to AI and emerging tools\nTeam player - proactively seeks opportunities to help others and lifts the team around them; goes above and beyond to get the job done\nBrings energy and lightens the load - you read the room. You know when to keep things light, bring warmth and fun to the team, and make the environment a better place to be, without making it about you\nLives and breathes our values - open and inclusive to all members of the team; supports them as equals\nFlexibility - doesn’t get frustrated by shifting priorities; embraces new ways of working and adapts quickly\n Passion - we encourage people to bring their passions and authentic selves to work\n At SEEK we offer:\nSupport of flexible working, including a mix of office and work from home days depending on your role.\nSEEK is committed to operating sustainably and is preparing for the impacts of climate change and the transition to a low-carbon future, and is working to minimise its environmental impacts which includes a long-term emissions reduction target of net zero by FY2050\nSEEKer Support, a confidential service that offers employees up to six sessions with a mental health professional of your choice\nAccess to a wide range of discounts on things such as health insurance, fitness, food, travel, accommodation plus many more\nFrequent events including sports days, annual Christmas party, hackathon, and trivia\nCasual dress - every day\nAt SEEK, we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.\nWe know teams with diverse ideas, experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such, we welcome applications from people with diverse backgrounds and life experiences, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you have the skills, curiosity and an adaptable mindset but don't meet every responsibility or qualification listed in this advertisement, please still get in touch with us.\nShould you require any specific support or adjustments throughout the recruitment process and beyond, please advise us and we will be happy to assist.\nFor this role, only those candidates with the eligible right to work will be considered.\nAt SEEK, we may use AI tools to support parts of the hiring process, including reviewing applications or assessing responses. These tools are designed to assist our hiring teams, not replace human judgment. All hiring decisions are made by people. If you’d like more information about how your information is managed during recruitment, please contact the Talent Acquisition Team.\nSEEK kindly requests no unsolicited resumes or approaches from recruitment agencies and will not be responsible for any associated fees.","description_format":"text","description_chars":7919,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Health insurance"],"hiring_locations":[{"name":"Australia","iso":"AU","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Job Boards & Aggregators"],"lifecycle":[{"event":"open","at":"2026-11-13T04:04:16Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":21,"reasons":["conf:2","win:early"],"computed_at":"2026-11-13T06:05:06Z"},"pay":null,"html_url":"https://alion.io/job/seek-personal-assistant","json_url":"https://alion.io/job/seek-personal-assistant.json","meta":{"generated_at":"2026-11-13T06:05:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12874,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":49838},"rest":"https://alion.io/mcp/rest/get_company?id=49838"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fseek-personal-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fseek-personal-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fseek-personal-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/seek-personal-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fseek-personal-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4219420}},{"tool":"search_jobs","arguments":{"company":"seek.com.au","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4219420},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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