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Also responsible for performing any other work as assigned and conducting administrative tasks in support of the department.\nKey Responsibilities of the roleCorresponding Key Activities performed by the roleExecuting administration related activities in the departmentAnswering telephone calls, transferring calls to the appropriate parties and taking down requests for appointments\nLiaising with the facility staff on behalf of the Manager\nManaging office equipment, including postage machine, printers, fax, photocopier, conference phone and projector and ensuring that of them are in working condition\nEnsuring office supplies are adequately maintained\nProviding assistance for activities such as coordination between various departments, reviewing reports, conducting studies and correspondence\nSupporting the smooth execution of meeting and appointmentsMaintaining internal schedules\nFacilitating meeting and appointment participations\nCoordinating administrative support for meetings\nUndertaking follow-up actions for meeting coordination\nTaking minutes of meetings and documenting them\nArranging for travel and accommodations for team members, as required\nManaging the filing system in the departmentArranging a proper filing system for correspondences received or sent from the Manager’s office\nDeveloping, modifying, and maintaining any other data bases related to own departmental activities as assigned\nPreparing worksheets and charts as directed\nMaintaining client service standardsResponding to verbal and written inquiries in a timely mannerFamiliarization training for new Human Resource employeesFamiliarizing new post holders with the running of the department to ensure that they gain competency in the duties and responsibilities of their roleContributing to team effortParticipating in team efforts as required time to time\nCollaborating with other members of the team to carry out work smoothly\n Required:\nDiploma or equivalent in any 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