Executive Assistant

SEIU (Service Employees International Union)

JOB TITLE: Executive Assistant

GRADE: MGT C

ANNUAL SALARY: $96,523.93

LOCATION: Washington, DC HQ

ORGANIZATIONAL OVERVIEW: We are the Service Employees International Union (SEIU), a union of about 2 million diverse members in healthcare, the public sector, and property services. We believe in and fight for our Vision for a Just Society: where all workers are valued and all people respected, no matter where we come from or what color we are; where all families and communities can thrive; and where we leave a better and more equitable world for generations to come. We are an anti-racist union determined to check corporate power and uproot structural racism through unions, worker power, collective action, and government, legislative, and political action. We fight for Unions for All and a Government that Works for All so that all of us, across race and place, can have power together in unions and participate fully in our democracy.

PURPOSE: This position is responsible for providing forward-thinking, high-level administrative support to the Officers and Executive Staff, playing a key role in advancing Union priorities and ensuring seamless office operations. The role requires strong judgment, confidentiality, and professionalism, while proactively managing tasks that facilitate key programs and projects. The position will also support executive communications and public affairs work, helping coordinate materials, information, and workflows across fast-moving internal and external priorities. Building positive and productive relationships is essential to effectively supporting leadership and driving organizational goals.

PRIMARY RESPONSIBILITIES: Any one position may not include all of the specific duties and responsibilities listed. Examples provide a general summary of the work required and should not be treated as a total and complete list of expected duties to be performed by employees in the classification.

• Manage complex, dynamic calendars for Officers and Executive Staff, ensuring alignment of personal and business schedules to maximize productivity and support key initiatives.
• Collaborate on critical projects, assisting with coordination, tracking progress, and driving completion of executive priorities.
• Design and produce high-quality reports, documents, and presentations that support executive communications and decision-making.
• Gather and organize relevant information and materials for meetings, conferences, presentations, briefing materials, and other communications to support the executive team’s strategic objectives.
• Handle travel logistics, itineraries, and expense reports with precision and adherence to budgetary guidelines.
• Manage highly sensitive matters and communications with discretion, ensuring that all confidential information is handled with the utmost care.
• Act as the primary contact for both internal and external stakeholders, fostering positive, productive relationships that reflect the professionalism and values of the Union.
• Support the coordination of executive communications and public affairs priorities, including tracking deadlines, gathering background materials, coordinating review processes, and ensuring senior staff have the information needed for key engagements.
• Anticipate needs and challenges, offering proactive solutions to keep programs and projects moving forward. Exercise sound judgment in determining appropriate actions, referrals, or responses based on executive preferences and Union policies.
• Ensure all duties are performed with a commitment to equity and a racial justice lens, contributing to an inclusive and just organizational culture.
• Performs other duties and special projects as assigned in support of the program
• Support the preparation of materials for meetings and presentations for the International Executive Board, Executive Committee, Officers, and Union-wide committees.
• Carry out other duties and special projects as assigned, with a focus on supporting the Union’s mission and advancing key programs.

DIRECTION & DECISION MAKING: This position reports to the Managing Director of the Executive Office and must often work without supervision.

QUALIFICATIONS & PROFESSIONAL EXPERIENCE:

A minimum of three (3) years of related work experience OR a combination of education and experience that would provide for the following knowledge, skills, and abilities:

• Demonstrated ability to manage multiple priorities and deadlines, often under pressure.
• Strong written and verbal communication skills, with the ability to convey information clearly and professionally.
• Experience or demonstrated interest in communications, public affairs, media, politics, or related work is preferred.
• High level of proficiency in administrative functions, including calendar management, travel coordination, and document creation.
• Proven ability to anticipate needs, think critically, and proactively offer solutions.
• Ability to build and maintain positive relationships with internal and external stakeholders.
• Capacity to handle confidential and sensitive information with discretion and professionalism.
• Outstanding writing, verbal, and analytical communication skills;
• Knowledge of labor unions and their operation;
• Skill in the use of Microsoft Office and Google Suite programs;
• A high level of judgment, ability to take initiative, and work independently;
• Ability to work with diverse group of SEIU leaders, SEIU members, and staff in complex and political situations;
• Ability to exercise limited independent judgment and make decisions in consultation with peers or higher-level managers
• A high level of curiosity about SEIU and social/economic justice movements;
• Passion for improving the lives of SEIU members and working people everywhere;
• Ability to model consistently the vision and values of the union, as well as our leadership standards;
• Must be able to handle multiple, complex, projects simultaneously and meet established deadlines.

PHYSICAL REQUIREMENTS: Work is generally performed in an office setting, but may be required to work in other settings conducive to performing the work required to complete the assignment, such as field assignments. Long and extended hours and travel required.

COMPENSATION & BENEFITS: SEIU offers a competitive salary and a comprehensive benefits package that reflects our values as a labor organization and our commitment to the well-being and long-term security of our staff. Benefits include:

• A comprehensive, employer-sponsored health benefits package, including medical, dental, and vision coverage
• A defined benefit pension plan
• Paid time off, including vacation, sick leave, and holidays
• Additional benefits consistent with a mission-driven workplace

SEIU believes that workers deserve dignity, stability, and the ability to plan for their futures, and our benefits are designed to support that belief.