{"id":258899,"url":"https://alion.io/job/semafor-executive-business-partner","title":"Executive Business Partner","company":{"id":13082,"name":"Semafor","domain":"semafor.com","url":"https://alion.io/company/semafor","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":96,"open_postings":7,"ghost_share":0,"stale_share":0.143,"repost_share":0,"time_to_fill_p50_days":58,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":65000,"max":75000,"currency":"USD","period":"year","gross":null,"usd_annual":75000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-06-16T22:20:40Z","employer_posted_date":"2026-08-07","last_verified_at":"2026-10-23T08:28:30Z","board_verified":true,"closed_at":null,"days_open":128,"trust":{"level":"ok","repost_count":0,"flags":[],"days_open":128},"description":"Who we are\n\nSemafor is a global news platform for an increasingly complex world in which consumers are overwhelmed by too many news sources and unsure what to trust. We are building Semafor to enable world-class journalists to deliver reporting and insights with rigor in journalistic forms that ensure a new level of transparency. Our editors and reporters distill the most important stories from all over in formats that uncover the forces shaping the stories, explain the interests behind polarizing narratives, and replenish the stock of shared facts. As a global platform, Semafor recognizes that smart people can disagree and that informed readers need to understand alternative points of view from competing centers of power and culture in a multi-polar world. Want to join us? Read on. \nAbout this Role\nWe are seeking a dynamic and highly organized Executive Business Partner & Office Manager to join our New York City office. This role is pivotal in providing key administrative and executive support to the Chief Commercial Officer and other members of the Sales team, while ensuring the smooth operation of the office. The ideal candidate will possess exceptional organizational skills, a proactive approach, and the ability to manage multiple tasks efficiently. This position is full-time and based out of Semafor’s New York office with the option to work remotely on Fridays. \nYour Responsibilities \nExecutive Business Partner\nManage and maintain executives' schedules, appointments, travel arrangements, and expenses\nArrange and coordinate meetings\nPrepare and distribute correspondence, memos, letters, and forms\nAssist in the preparation of research, reports, presentations, and data analysis\nHandle confidential information with discretion\nMonitor and respond to incoming communications (including emails and phone calls) as needed\nCoordinate and manage projects and follow-up actions on behalf of executives to ensure timelines are met\nAct as the point of contact between executives and internal/external clients\nMaintain electronic and hard copy filing systems\nPrepare reports, presentations, and other documents as needed\nServe as a liaison between the CCO and other departments within the organization on behalf of CCO\nBuild and lead the daily operations for the CCO, such as meeting preparation, planning, and research \nBuild and run cadence for executive leadership meetings, revenue team meetings, and leadership offsites, including structuring and helping to deliver company-wide communication at direction of CCO\nProject Manage cross-functional strategic initiatives, facilitate special projects, and ensure action items are executed on behalf of the CCO\nOperate at a tactical, strategic, and operational level, handling the oversight of projects that do not neatly fit within the organizational chart or that fall between departments or leadership areas of responsibility\nActs as an extension of the CCO and information funnel, filter, and facilitator with internal and external stakeholders\nAssess all inquiries directed to the CCO, determine priority and the proper course of action\nAct as the point of contact for the CCO’s direct reports. Triage all incoming requests for the executive’s time and work collaboratively to ensure calendars are aligned with the priorities of the organization\nProactively follow up with the CCO’s team if and when goals are not being achieved to determine why objectives are not being met. Provide actionable recommendations for improvement\nPromote team integration as well as cross-functional communication and collaboration\nManage key relationships and build a process to track and nurture key stakeholders, partners, and clients - this includes data entry and maintenance within the company CRMTrack high priority initiatives for the CCO as needed to identify any/potential obstacles\nProvide analysis, recommendations, and options regarding high impact decisions\nAssist in supporting the CCO’s brand & reputation efforts including but not limited to social presence, industry facing events, and thought leadership. \nOther duties as assigned\nOffice Manager\nAssist with general office management for fast-paced open office spanning newsroom, sales and marketing, and finance teams. \nPerform general administrative duties such as scheduling meetings and space reservations, overseeing office deliveries, and handling mail and packages\nCoordinate with the Office Building Facility team on repairs, problems. \nOrder, maintain, and restock inventory of office supplies, kitchen area of snacks, beverages, cups, utensils, etc.\nCoordinate the maintenance of office equipment including printers and copiers, as well as security cameras, alarms, etc. \nGreet visitors and manage front desk operations as needed.\nAssist with set up, check in, and break down for Semafor’s live events, company-sponsored internal events, and employee recognition programs.\nSupport in-offices human resource processes including assisting with employee onboarding and offboarding processes.\nCoordinate with Semafor’s IT vendor to ensure office computers are functioning well and serve as the primary point of contact for necessary troubleshooting\nAssist with special projects as needed.\nWhat makes you qualified\nAssociate’s or Bachelor’s degree from an accredited university or college.\n2-4+ years of administrative or office support experience\nStrong written and verbal communication skills\nProficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and Slack\nAbility to prioritize and manage multiple tasks and deadlines\nMust be highly organized, detailed-oriented and have excellent time management skills\nMust be able to work independently in a fast-paced, start-up environment\nProfessional demeanor and ability to maintain confidentiality\nCompensation:\n The base salary for this position at the time of posting will range from $65,000.00 - $75,000.00. Individual compensation varies based on job related factors, including business needs, experience, level of responsibility, and qualifications. \nAdditional job details\n\nSemafor offers a Flexible Paid Time Off (PTO) policy to our full-time, salaried employees who may take paid time off as-needed without a prescribed limit or defined balance.\nSemafor, Inc. is an equal opportunity employer and enthusiastically encourages people from all backgrounds and experiences to apply. Semafor, Inc. will consider all applicants without regard to race, religion, color, national origin, ancestry, physical and/or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, transgender status, age, sexual orientation, military or veteran status, or any other protected characteristic under applicable law.","description_format":"text","description_chars":6766,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Publishing","Digital Media"],"lifecycle":[{"event":"open","at":"2026-09-05T11:37:38Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"Filed H-1B visas in the last two years","filings_12m":0,"filings_prev_12m":1,"green_card_filings_12m":0,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":12,"band":"cold","label":"Long shot","p_open":1,"p_active":0.444,"p_room":0.28,"age_days":128,"expected_fill_days":58,"reasons":["conf:1","win:tail","crowd:"],"computed_at":"2026-10-23T05:54:15Z"},"pay":{"stated_usd_annual":75000,"is_top_pay":true},"html_url":"https://alion.io/job/semafor-executive-business-partner","json_url":"https://alion.io/job/semafor-executive-business-partner.json","meta":{"generated_at":"2026-10-23T12:04:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18395,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":13082},"rest":"https://alion.io/mcp/rest/get_company?id=13082"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsemafor-executive-business-partner"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsemafor-executive-business-partner"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsemafor-executive-business-partner"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/semafor-executive-business-partner\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsemafor-executive-business-partner"}]}