{"id":1881746,"url":"https://alion.io/job/servtec-ci-office-coordinator-coordinateur-administratif-hf","title":"OFFICE COORDINATOR / COORDINATEUR ADMINISTRATIF (H/F)","company":{"id":3898673,"name":"Servtec Ci","domain":"servtec-international.com","url":"https://alion.io/company/servtec-ci","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Abidjan, Ivory Coast"],"countries":["CI"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":13000,"max_usd":31000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2188},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-02T00:00:00Z","employer_posted_date":null,"last_verified_at":"2026-10-02T00:00:00Z","board_verified":false,"closed_at":null,"days_open":23,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":23},"description":"MISSIONS \n\nAssist Country Manager with organization and coordination of any local support required for license administration and in-country operations.\n\nAssist Country Manager in liaising with MMPE / DGH, Government bodies Authorities and Partners.\n\nTake care of office front-desk for greeting and attending office visitors.\n\nOrganise reception and distribution of all incoming and outgoing correspondences, as per internal procedures. This includes drafting of letters, translations, keeping records and archiving (paper and electronic copies).\n\n Collect invoices from vendors and process as per company’s procedure.\n\n Check regularly P.O. Box for incoming correspondences.\n\nAssign daily tasks to driver(s) or pool of drivers.\n\n Collate and issue Daily Personnel in Country List (POB), if required.\n\nCoordination of personnel movements in-country (visitors, etc.), including preparation of LOI, organization of meet & greet and arranging hotel bookings, local transport, as needed.\n\nEnsure and coordinate general office housekeeping, maintenance, safety (eg. First aid kits, etc.) and security.\n\nMaintain appropriate stock of office supplies and keep equipment updated.\n\nManage local contracts / vendors (ISP/ telecom, car rental, office cleaning, office lease, utility companies CIE and SODECI, insurances, etc.)\n\nOrganization and coordination of ad hoc internal and external meetings (OCM, TCM, etc), workshops and any other events, including taking minutes at meetings (eg. OCM), as required.\n\nParticipate actively in the ERP system implementation with HQ team.\n\nCoordinate all activities associated with Local Content Law, including branch registration to the ad hoc platform, liaison with the appropriate DGH department, assistance and coordination with vendors/suppliers and implementation of regular updates on the platform, etc.\n\n Liaison with local communities as part of social projects (CSR) or EIA implementation, etc.\n\nLiaise with Corporate IT department regarding IT issues.\n\nPerform any other tasks allocated by the Country Manager.\n\nMISSIONS\n\nAssister le responsable pays dans l’organisation et la coordination de tout soutien local nécessaire à la gestion des licences et aux opérations sur le territoire.\n\nAssister le responsable pays dans ses relations avec le MMPE / DGH, les instances gouvernementales et les partenaires.\n\nAssurer l’accueil et l’accompagnement des visiteurs au bureau.\n\nOrganiser la réception et la distribution de toute la correspondance entrante et sortante, conformément aux procédures internes. Cela comprend la rédaction de lettres, les traductions, la tenue des registres et l’archivage (copies papier et électroniques).\n\nCollecter les factures des fournisseurs et les traiter conformément à la procédure de l’entreprise.\n\nVérifier régulièrement la boîte postale pour le courrier entrant.\n\nAttribuer les tâches quotidiennes au(x) chauffeur(s) ou au pool de chauffeurs.\n\nCompiler et publier la liste quotidienne du personnel présent dans le pays (POB), si nécessaire.\n\nCoordonner les déplacements du personnel dans le pays (visiteurs, etc.), y compris la préparation des lettres d’intention (LOI), l’organisation de l’accueil et la gestion des réservations d’hôtel et des transports locaux, selon les besoins.\n\nAssurer et coordonner l’entretien général des locaux, la maintenance, la sécurité (par exemple, trousses de premiers secours, etc.) et la sûreté.\n\nMaintenir un stock adéquat de fournitures de bureau et veiller à la mise à jour du matériel.\n\nGérer les contrats et les prestataires locaux (fournisseurs d’accès à Internet/télécommunications, location de voitures, nettoyage des bureaux, bail des locaux, services publics CIE et SODECI, assurances, etc.)\n\nOrganiser et coordonner les réunions internes et externes ponctuelles (OCM, TCM, etc.), les ateliers et tout autre événement, y compris la rédaction des comptes rendus de réunion (par exemple, OCM), selon les besoins.\n\nParticiper activement à la mise en œuvre du système ERP avec l’équipe du siège.\n\nCoordonner toutes les activités liées à la loi sur le contenu local, notamment l’enregistrement des succursales sur la plateforme dédiée, la liaison avec le service compétent de la DGH, l’assistance et la coordination avec les prestataires/fournisseurs, ainsi que la mise en œuvre de mises à jour régulières sur la plateforme, etc.\n\nAssurer la liaison avec les communautés locales dans le cadre de projets sociaux (RSE) ou de la mise en œuvre d’EIE, etc.\n\nAssurer la liaison avec le service informatique du siège concernant les problèmes informatiques.\n\nEffectuer toute autre tâche confiée par le directeur national.\n\nEducated to degree standard\n\nPost-qualification experience in the O&G industry – minimum 5 years\n\nExperience with exploration operations\n\nOrganised, proactive and reliable\n\nAble to work under minimal supervision\n\nExperience in expatriate environments preferred\n\nExperience in Ivory Coast is a must\n\nMust be fluent in French & English\n\nExcellent communication manner and outgoing personality\n\nPrevious experience with Local Content Law would be a bonus\n\nGood knowledge of MS Office (Word, Excel, Powerpoint, Outlook\n\nAPPLICATION \n\nOnly selected candidates will be contacted.\n\nThe application must include only :\n\nA detailed Curriculum Vitae in English (including only elements related to the position) ;\n\nA cover letter;\n\n2 contacts of references, imperatively previous employers and/or hierarchical superiors (professional telephone numbers and professional email addresses).\n\nInfoline:  \n\nDiplôme universitaire\n\nExpérience professionnelle dans le secteur pétrolier et gazier après l'obtention du diplôme – 5 ans minimum\n\nExpérience dans le domaine des opérations d'exploration\n\nOrganisé(e), proactif(ve) et fiable\n\nCapable de travailler avec un minimum de supervision\n\nExpérience en milieu d’expatriation souhaitée\n\nExpérience en Côte d’Ivoire indispensable\n\nMaîtrise parfaite du français et de l’anglais\n\nExcellentes aptitudes à la communication et personnalité extravertie\n\nUne expérience préalable de la loi sur le contenu local serait un atout\n\nBonne maîtrise de MS Office (Word, Excel, PowerPoint, Outlook)\n\nCANDIDATURE\n\nSeuls les candidats présélectionnés seront contactés.\n\nLa candidature doit comprendre uniquement :\n\nUn curriculum vitae détaillé en anglais (ne mentionnant que les éléments liés au poste) ;\n\nUne lettre de motivation ;\n\n2 références, impérativement d’anciens employeurs et/ou de supérieurs hiérarchiques (numéros de téléphone professionnels et adresses e-mail professionnelles).\n\nAdresse de candidature : 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