{"id":2426749,"url":"https://alion.io/job/ses-specialist-facilities-operations","title":"Specialist, Facilities Operations","company":{"id":54618,"name":"SES","domain":"ses.com","url":"https://alion.io/company/ses-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Operations","role_family":"Operations","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kockelscheuer, Luxembourg"],"countries":["LU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":71000,"max_usd":163000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":4596},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false}],"status":"live","first_seen_at":"2026-10-13T08:05:40Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-20T18:19:01Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Specialist, Facilities Operations\nThe job responsibilities outlined in this document are not exhaustive and may evolve over time and be reviewed according to business needs.\nROLE DESCRIPTION SUMMARY\nThe Facilities Operations Specialist serves as the primary local point of contact for Facilities Operations activities at the Kockelscheuer office. Working in close collaboration with the central Facilities Operations team in Betzdorf, the role supports the day-to-day management of workplace services, vendor coordination, office operations, employee experience initiatives, meeting room technology and site-related activities.\nThe position acts as a liaison between the Kockelscheuer office and the Facilities Operations team, ensuring operational issues, employee requests and service requirements are appropriately coordinated, communicated and escalated when required.\nThe role contributes to maintaining a safe, efficient and well-functioning workplace while supporting the delivery of Facilities Operations on-site services are executed to high quality standards and remain fully compliant with SES requirements.\nPRIMARY RESPONSIBILITIES / KEY RESULT AREAS\nGeneral Facility Management\nAct as the primary local contact for Facilities Operations matters at the Kockelscheuer site.\nCoordinate day-to-day workplace services and facility-related activities.\nMonitor site conditions and report operational issues, maintenance needs and service concerns.\nCoordinate local vendor activities and service interventions in collaboration with the Facilities Operations team in Betzdorf.\nSupport office moves, workplace changes and space utilization activities.\nFacilitate communication between employees, service providers and the Betzdorf Facilities Operations team.\nMaintain visibility of local operational requirements and provide regular status updates.\nSupport budget tracking and invoice verification activities in accordance with established procedures.\nAssist with the implementation of Facilities Operations initiatives, standards and processes.\nWorkplace Technology Support\nAct as the primary local point of contact for conference room technology and audio-visual systems at the Kockelscheuer office.\nInstall, maintain, operate and troubleshoot audio-visual equipment, including display devices, camera systems, video conferencing systems, microphones and speakers.\nSupport the setup, configuration and operation of Microsoft Teams Room (MTR) systems and collaboration technologies.\nProvide first and second-level support for meeting room technologies and coordinate escalation to internal teams or external providers when required.\nSupport the preparation and execution of internal meetings, management visits and special events requiring audio-visual services.\nProvide backup and operational support for meeting room technology and AV systems across EMEA sites when required.\nPhysical Security\nAct as the local point of contact for day-to-day security-related matters and coordinate with security providers and internal stakeholders.\nReceive and review security incident reports, patrol reports and operational alerts from security providers, ensuring appropriate follow-up and escalation when required.\nSupport access control infrastructure planning for EMEA sites.\nFood Services Management\nOversee the operations of the canteen, industrial kitchens, and catering services, ensuring meal quality, compliance with food safety standards, and resource optimization.\nManage and maintain vending machines, coffee machines, and water dispensers, ensuring their proper functioning and smooth payment system operations.\nReview and validate orders and invoices, ensuring compliance with company standards and effective budget management.\nManage allocated budgets, focusing on cost optimization and service quality.\nSpecial Events & SLT Liaison:\nServe as the primary point of contact for Senior Leadership Team (SLT) to coordinate and fulfill their specific requirements for special events and catering needs in Kockelscheuer.\nCollaborate closely with SLT to ensure their needs are met with precision and excellence during high-profile company events.\nCOMPETENCIES\nStrong organizational and problem-solving skills with a proactive and service-oriented mindset.\nAbility to coordinate workplace services, vendor activities and operational requirements in a dynamic environment. Strong knowledge of computers, presentation software and AV equipment.\nEfficient communication and interpersonal skills (written and verbal) with both customers and colleagues, developing positive and productive working relationships with other employees and departments and acting as a real team player.\nAbility to work in autonomy, identifying resources and making independent decisions.\nAbility to manage food services and vending operations, ensuring efficiency and compliance.\nStrong budget management and cost optimization skills to maintain service quality.\nAbility and interest in learning technology related skill.\nCreative and used to thinking outside the box.\nQUALIFICATIONS & EXPERIENCE\nBachelor’s degree in a relevant field or equivalent professional/technical qualification, combined with a minimum of 5 years of relevant Facilities Management experience. IFMA, or equivalent FM/H&S certifications as an advantage.\nExperience in project coordination in a large-scale, international context.\nFluency in English, German and/or French. Other languages are considered as an asset.\nConfident with all Microsoft Office package.\nProven experience in managing food services, catering and facility management.\nOTHER KEY REQUIREMENTS / COMMENTS\nInterfacing with all departments at all levels.\nSES is an Equal Opportunity and Affirmative Action Employer.\n\nSES and its Affiliated Companies are committed to providing fair and equal employment opportunities to all. We are an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, pregnancy, sex, sexual orientation, gender identity, national origin, age, genetic information, protected veteran status, disability, or any other basis protected by local, state, or federal law.\nFor more information on SES, click here.","description_format":"text","description_chars":6220,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[{"language":"French","level":"Advanced (C1)","optional":false},{"language":"German","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Company events"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Satellite Communications","Satellite Manufacturing"],"lifecycle":[{"event":"open","at":"2026-10-13T08:05:40Z"}],"visa":[],"liveness":{"score":29,"band":"fade","label":"Fading","p_open":1,"p_active":0.647,"p_room":0.45,"age_days":7,"expected_fill_days":4,"reasons":["conf:11","velocity","win:tail","comp:brand"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/ses-specialist-facilities-operations","json_url":"https://alion.io/job/ses-specialist-facilities-operations.json","meta":{"generated_at":"2026-10-21T21:43:51Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30940,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":54618},"rest":"https://alion.io/mcp/rest/get_company?id=54618"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fses-specialist-facilities-operations"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fses-specialist-facilities-operations"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fses-specialist-facilities-operations"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ses-specialist-facilities-operations\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fses-specialist-facilities-operations"}]}