{"id":2070195,"url":"https://alion.io/job/sfors-hr-operations-administration-specialist","title":"HR Operations & Administration Specialist","company":{"id":183117,"name":"Smart Team","domain":"smart-team.io","url":"https://alion.io/company/smart-team-3","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Recruitee","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-01T06:10:25Z"}},"role":"HR","role_family":"HR","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nicosia, Cyprus"],"countries":["CY"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":19500,"max_usd":51000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2951},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-11T10:09:36Z","employer_posted_date":"2026-09-11","last_verified_at":"2026-11-02T01:42:35Z","board_verified":true,"closed_at":null,"days_open":51,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":51},"description":"Hello!\nWe are SFORS - a trading company where traders become successful!\nWe specialize in trading on global financial markets and are one of the key players in the proprietary trading industry, as well as a leader in premarket trading.\nFor the past 20 years, the company has achieved consistent success in the stock market through significant investments in trader development, advanced trading technologies, a progressive risk management model, and the creation of effective trading strategies, all of which help traders achieve success.\nSFORS operates exclusively with its own capital and does not raise or manage external investments.\nAs our team continues to grow, we are looking for an experienced HR Operations & Administration Specialist to support our HR operations in Cyprus. The role will focus on personnel administration, compliance, leave management, immigration support, HR-related financial administration, and close cooperation with Legal, Finance, and People teams.\nThe successful candidate should be highly organised, detail-oriented, and confident working with HR documentation and local employment requirements.\nWork format: On-site\nKey Responsibilities:\nHR Administration & Compliance\nPrepare, process, maintain, and archive HR documentation in accordance with Cyprus legislation.\n\nMaintain employee personnel files, ensuring all required documentation is present and properly stored.\n\nEnsure timely registration of employee hires, changes in employment conditions, and terminations in relevant government systems; monitor compliance with procedures and deadlines.\n\nPrepare employment certificates, reference letters, and other HR-related documents upon employee request.\n\nConduct regular internal audits of HR documentation to ensure data accuracy and completeness.\n\nImmigration Administration\nPrepare, review, and collect the complete package of documents for work visa (BCS) applications and prolongations and ensure their timely handover to the external immigration specialist.\n\nProvide administrative support for obtaining and extending Temporary Protection status for employees.\n\nBenefits & Medical Insurance Administration (HR Financial Administration)\nCommunicate with the insurance provider: enroll new employees in the medical insurance program and process cancellations upon termination.\n\nRegularly review, update, and monitor the list of insured employees.\n\nReview and reconcile insurance invoices to ensure they match agreed rates, contractual terms, and the actual number of insured personnel.\n\nInitiate and coordinate timely payments for insurance and other HR services through internal payment systems.\n\nLeave Management\nMaintain accurate records of annual leave, sick leave, and other types of employee absences.\n\nAdvise employees on leave-related queries and maintain up-to-date data in internal systems.\n\nRequirements\nRequirements:\n2+ years of proven experience in HR Administration, HR Operations, or a similar administrative role.\n\nFamiliarity with Cyprus labor legislation and local immigration processes (BCS work visas, Temporary Protection) is a strong advantage (or a solid background in HR admin with a high readiness to learn).\n\nHands-on experience in preparing employment documents and maintaining personnel files with strict confidentiality.\n\nExperience with benefits administration, particularly managing medical insurance policies and communicating with providers.\n\nProficiency in using HRIS/HR management systems for leave tracking and employee data management.\n\nExceptional attention to detail, high accuracy in document processing, and strong organizational skills.\n\nAbility to effectively communicate and coordinate with external partners and internal team (immigration agents, insurance brokers, legal team etc.).\n\nProactive mindset with the ability to handle operational tasks independently and prioritize deadlines.\n\nLanguage\nFluent English.\n\nProficiency in Ukrainian or Greek language would be a plus\n\nBenefits:\nWork-Life Balance: 21 days of paid annual leave plus all official public holidays.\nTravel Perks: Complimentary stay at the company’s corporate apartments in Dubai during your annual leave or business trips.\nHealth & Wellbeing: Comprehensive private medical insurance, corporate massage therapy, and mental health support (reimbursement for sessions with a psychologist).\nSports & Fitness: Free access to corporate sports clubs (padel, yoga, cycling, running, volleyball, swimming) + partial reimbursement for gym memberships, tennis training, and rehabilitation programs.\nGrowth & Development: Financial sponsorship for external education and professional certifications, full access to internal learning programs, guest speaker sessions, and a corporate library.\nCommunity & Culture: A vibrant corporate life with regular social and cultural events, team-building activities, and memorable team gatherings.","description_format":"text","description_chars":4880,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Ukrainian","level":"Advanced (C1)","optional":false},{"language":"Greek","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Annual leave","Gym membership","Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Lead Generation","Digital Marketing"],"lifecycle":[{"event":"open","at":"2026-10-08T06:11:38Z"}],"visa":[],"liveness":{"score":15,"band":"cold","label":"Long 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