{"id":2558770,"url":"https://alion.io/job/sgggfsi-administrative-payroll-assistant","title":"Administrative & Payroll Assistant","company":{"id":4421968,"name":"Sgggfsi","domain":"sgggfsi.com","url":"https://alion.io/company/sgggfsi","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":57000,"period":"year","method":"role_country_seniority_unknown","sample_n":1125},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-10-09T10:00:00Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-29T02:47:46Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"About Us\nSGGG Fund Services is Canada’s largest independent administrator of alternative funds with over $120 billion (CAD) under administration. Using Diamond, our proprietary fund administration software, SGGG-FSI’s over 400 employees provide full-service fund administration to clients from our headquarters in Toronto and affiliate offices in Cayman, the United States, and India. Our vision is to be the first choice for fund administration.\n\nWe have repeatedly earned Top Hedge Fund Administrator at the Canadian Hedge Fund Awards, and have been named to several national Great Place to Work lists.\nAbout The RoleThis is a one-year maternity leave contract role. \nWe are hiring an Administrative and Payroll Assistant to join our Office Management Team. This role is ideal for someone beginning their administrative career and looking to gain experience in invoicing support, financial administration, and general office tasks. The successful candidate will assist with preparing client invoices, performing data entry, completing basic fee calculations, and supporting both accounts receivable and accounts payable functions.\nOffice Location & Hybrid Model\nOur office is in downtown Toronto, a 5-minute walk from Union Station. \nWe embrace a flexible hybrid work model that offers flexibility between working remotely or in the office. \nThis role requires in office presence 2-3x per month.\nWhat You’ll Do\nAccounts Receivable\nAssist with preparing and issuing client invoices, ensuring accuracy and timely delivery.\nPerform basic calculations to determine fees, and adjustments.\nPrepare and process invoices in QuickBooks (experience with QuickBooks is an asset but not required).\nPost daily payments to maintain accurate, up-to-date accounts receivable records.\nComplete periodic cheque deposits in accordance with internal control procedures.\nMonitor and respond to internal emails regarding accounts receivable inquiries, discrepancies, and follow-ups.\nTrack outstanding payments and escalate issues when required.\nReconcile invoices by verifying amounts, identifying discrepancies, and ensuring alignment with supporting documentation and fee schedules.\nManage and update fee schedules by regularly reviewing, standardizing, and maintaining service fee structures to ensure accurate and consistent billing.\n\nAccounts Payable & Month-End Support\nSupport the accounting team during month-end close, including invoice matching, documentation review, and validation of accounts payable entries.\nProcess vendor payments through the company’s online banking platform, ensuring accuracy, security, and adherence to required approval workflows.\nMaintain organized and up-to-date financial records to support reporting, audits, and compliance requirements.\n\nPayroll Support\nSupport accurate and timely payroll processing.\nMaintain payroll records and employee updates.\nRespond to payroll inquiries and assist with reconciliations.\n\nGeneral Administrative Duties\nMaintain accurate records, spreadsheets, and administrative logs.\nSupport various office and accounting tasks as required.\nAssist with other clerical duties to support day-to-day office operations. \nWhat You’ll Bring\nCompleted post-secondary education in business administration / accounting / finance OR a related field OR transferable work experience.\nProficiency in Microsoft Office Suite (especially Excel and Outlook).\nExperience with QuickBooks is a strong asset.\nPayroll experience is an advantage.\nStrong attention to detail and high level of accuracy.\nEffectively managed multiple priorities and shifting demands in a fast-paced environment.\nDemonstrates urgency and responsiveness in meeting tight deadlines.\nEagerness to learn and take on new administrative responsibilities.\nYou Should Embody: \nIntegrity: Demonstrates sound judgment, transparency, and ethical decision-making in all interactions. \nLeadership: Takes initiative and drives outcomes with accountability and ownership. \nFocus: Prioritize effectively, manage time well, and consistently deliver on key objectives. \nPassion: Bring energy and commitment to their work, with a strong drive for excellence and continuous improvement. \nTeamwork: Collaborate openly and contributes to a respectful and high-performing team environment.\nWhat We Offer\nThis position offers a salary range of $58,000–$63,000 annually. An award-winning open door culture with a collaborative & inclusive team\nCommitted to flexible work arrangements, with heavily weighted remote work \nComprehensive medical, dental and vision coverage + Lifestyle and/or Health Spending Accounts\nRRSP Matching that increases with tenure\nParental Leave top up program \nTeam connection through quarterly team lunches, bi-annual company wide events, sport and charity initiatives \nSupport for professional learning and development \nMilestone recognition program \nApplication Information\nNumber of positions: 1\nThis is new headcount, and we are actively recruiting for it.\nAnticipated start date: ASAP\nWe use AI-enabled tools to sort applications based on job-related criteria. A human decides who moves forward.\nHire contingent on successful completion of a background check (employer paid).\n\nPlease submit your resume via our careers portal: https://sgggfsi.com/careers/\nIDEA & Accommodations (AODA)\nSGGG-FSI supports a workplace that respects inclusion, diversity, equity and accessibility (IDEA). We appreciate the unique perspectives and experiences each of our employees bring to the job, and our success is underpinned by their contributions to our culture and our values.\n\nSGGG-FSI welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.\nRecruitment Process\nOnline Assessment: Shortlisted candidates may need to complete a role-based assessment. \nHR Screening: Virtual screening interview with our HR team. \nManager Interview: Role-specific interview held either virtually or in person.\nDecision: Decision communicated and updates provided at each stage.","description_format":"text","description_chars":6073,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity","Flexible schedule","Hybrid work","Parental leave"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-14T20:02:56Z"}],"visa":[],"liveness":{"score":55,"band":"ok","label":"Likely open","p_open":1,"p_active":0.738,"p_room":0.75,"age_days":18,"expected_fill_days":23,"reasons":["conf:1","win:late"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/sgggfsi-administrative-payroll-assistant","json_url":"https://alion.io/job/sgggfsi-administrative-payroll-assistant.json","meta":{"generated_at":"2026-10-29T04:32:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7048,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-30T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4421968},"rest":"https://alion.io/mcp/rest/get_company?id=4421968"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsgggfsi-administrative-payroll-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsgggfsi-administrative-payroll-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsgggfsi-administrative-payroll-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/sgggfsi-administrative-payroll-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsgggfsi-administrative-payroll-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2558770}},{"tool":"search_jobs","arguments":{"company":"sgggfsi.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2558770},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}