{"id":2744703,"url":"https://alion.io/job/sgs-administrative-assistantproject-coordinator","title":"Administrative Assistant/Project Coordinator","company":{"id":3634,"name":"SGS","domain":"sgs.com","url":"https://alion.io/company/sgs","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":616,"ghost_share":0,"stale_share":0.998,"repost_share":0,"time_to_fill_p50_days":31,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Burlington, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":21000,"max_usd":34000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":357},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-16T18:43:40Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-17T12:15:01Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"We are SGS - the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 98,000 employees operate a network of 2,650 offices and laboratories, working together to enable a better, safer and more interconnected world.\n The Admin / Junior Project Coordinator provides administrative, documentation, and project coordination support to the Burlington office and technical team. The role supports inspectors, laboratory technicians, and management with report preparation, sample tracking, document control, scheduling, purchasing, and general office coordination. The position requires strong attention to detail and the ability to learn and work with technical terminology, inspection documentation, and laboratory records.\nKey Responsibilities\nAnswer the main company phone line and respond to general office inquiries\nProvide administrative and coordination support to inspectors, laboratory technicians, and management\nAssist with preparation and formatting of inspection reports and ensure reports are complete, accurate, and properly organized\nAssist with preparation of laboratory test reports by transferring test data and results into established report templates\nLog in incoming samples and maintain accurate sample identification, tracking, and records\nMaintain project files, inspection records, laboratory documentation, and other controlled documents\nCoordinate calibration certificates and maintain calibration records for laboratory and inspection equipment\nPrepare invoice instructions and supporting documentation for submission to Accounts\nAssist with project scheduling, assignment coordination, and follow-up with inspectors and technical staff\nPrepare and maintain spreadsheets, logs, registers, and other project documentation\nAssist with document review, filing, scanning, and distribution of technical and project records\nCoordinate purchasing of office supplies, laboratory consumables, and other required materials\nCoordinate office requirements including cleaning services, supplies, and general facility needs\nAssist with preparation of quotations, proposals, purchase orders, and other project-related documentation as required\nFollow up on outstanding documentation, reports, and administrative requirements\nMaintain confidentiality and ensure proper handling of client and company information\nPerform other administrative and project coordination duties as required\n High school diploma or equivalent required\nPost-secondary education in business administration, office administration, project coordination, engineering technology, or a related field is an asset\n2+ years of administrative, project coordination, or office support experience\nExperience in engineering, construction, inspection, testing, manufacturing, or laboratory environments is an asset\nStrong proficiency in Microsoft Word and Excel\nExperience with Microsoft Outlook and other Microsoft Office applications\nAbility to learn technical terminology, inspection requirements, and laboratory processes\nStrong written and verbal communication skills\nExperience\n2+ years of experience in an administrative, project coordination, or office support role\nExperience preparing reports, maintaining records, and working with spreadsheets and documentation\nExperience supporting technical, engineering, construction, inspection, or laboratory personnel is preferred\nExperience with document control, sample tracking, invoicing, purchasing, or scheduling is an asset\nTechnical Skills\nProficient in Microsoft Word and Excel\nStrong data entry and document formatting skills\nAbility to accurately transfer technical data and information into established report templates\nAbility to maintain organized electronic and physical records\nFamiliarity with document control and record-keeping practices\nAbility to work with spreadsheets, logs, registers, and project tracking systems\nAbility to understand and follow established procedures and workflows\nExperience with Bluebeam, project management software, or other document management systems is an asset\nCore Competencies\nHigh attention to detail and accuracy\nStrong organizational and time management skills\nExcellent written and verbal communication\nAbility to prioritize multiple tasks and meet deadlines\nStrong follow-up and coordination skills\nAbility to work independently and as part of a team\nProfessional and customer-focused approach\nAbility to learn technical information and terminology\nStrong problem-solving and administrative skills\nCommitment to quality, confidentiality, and good documentation practices\nWorking Conditions\n SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression and Indigenous status, or any other characteristics protected by law.\nTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.\nThis job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.\nAccommodations are available on request for qualified candidates during each stage of the recruitment process.\nPlease note that candidates applying for Canadian job openings should be authorized to work in Canada.","description_format":"text","description_chars":5742,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Testing, Inspection & Certification"],"lifecycle":[{"event":"open","at":"2026-10-16T22:03:03Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":0,"expected_fill_days":31,"reasons":["conf:3","stale_co","velocity","win:early","comp:junior,brand"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/sgs-administrative-assistantproject-coordinator","json_url":"https://alion.io/job/sgs-administrative-assistantproject-coordinator.json","meta":{"generated_at":"2026-10-17T12:38:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16797,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3634},"rest":"https://alion.io/mcp/rest/get_company?id=3634"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsgs-administrative-assistantproject-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsgs-administrative-assistantproject-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsgs-administrative-assistantproject-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/sgs-administrative-assistantproject-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsgs-administrative-assistantproject-coordinator"}]}