{"id":3992158,"url":"https://alion.io/job/shaw-industries-operations-administrative-assistant","title":"Operations Administrative Assistant","company":{"id":1865216,"name":"Shaw Industries","domain":"shawinc.com","url":"https://alion.io/company/shawinc","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":84,"open_postings":11,"ghost_share":0,"stale_share":0.636,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Savannah, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Oracle ERP","optional":false},{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true},{"name":"SharePoint","optional":true},{"name":"Smartsheet","optional":true}],"status":"live","first_seen_at":"2026-11-09T23:50:12Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-10T06:05:28Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Job Title\nOperations Administrative AssistantPosition Overview\nWe’re looking for an engaging, organized, and proactive Administrative Assistant to support our logistics and distribution operations in Savannah.\nThis is a great opportunity for someone who enjoys variety, likes being the go-to person others can count on, and thrives in an environment where no two days look exactly the same. You’ll work closely with plant leadership, associates, vendors, and business partners while helping coordinate everything from meetings and site activities to purchasing, invoices, records, and facility needs.\nIf you’re someone who can stay organized while juggling multiple priorities, communicate confidently with different groups, and take initiative without needing a lot of direction, this could be a great fit.\nWhat You’ll Do\nSupport the Day-to-Day Operation\nProvide administrative and clerical support to Plant Management and Savannah operations facilities.\n\nCoordinate meetings, site visits, appointments, leadership activities, and other operational needs.\n\nPrepare and maintain spreadsheets, reports, departmental documents, and business records, including data entry and basic analytics.\n\nServe as a welcoming and professional point of contact for visitors, deliveries, vendors, and internal partners.\n\nManage incoming mail, packages, and business shipping needs.\n\nJump in on additional projects and administrative needs as priorities evolve.\n\nKeep Purchasing & Financial Processes on Track\nReview and process invoices using PeopleSoft or other company systems.\n\nIdentify invoice discrepancies and partner with the appropriate teams or vendors to resolve issues.\n\nSupport purchase orders, receiving, supply and service purchases, and matching exceptions.\n\nAssist with purchasing card documentation, statement review, and monthly reconciliation.\n\nMaintain organized receipts and supporting documentation to ensure records are accurate and audit ready.\n\nCoordinate Vendors & Facility Needs\nServe as an administrative point of contact for vendors and service providers, including shipping carriers, janitorial services, pest control, and other facility partners.\n\nHelp coordinate schedules, services, billing questions, and issue resolution.\n\nManage FedEx and other business shipping activities.\n\nCoordinate office supplies, printers, departmental equipment, repairs, and other office resources.\n\nKeep Us Organized\nMaintain electronic and physical records for invoices, vendors, contracts, receipts, projects, and facility documentation.\n\nEnsure records are accurate, accessible, and maintained according to company requirements.\n\nHelp gather and organize documentation for internal and external audits.\n\nSupport Meetings, Events & Our People\nCoordinate logistics for meetings, leadership activities, site visits, and team events.\n\nHelp plan and execute facility, associate, and community activities.\n\nBuild positive working relationships across departments and with external partners to help things run smoothly.\n\nWhat We’re Looking For\nAssociate’s degree OR GED with equivalent administrative experience.\n\n2+ years of administrative support experience, ideally within operations, distribution, facilities, or a finance-related environment.\n\nExperience with invoice processing and a working understanding of basic accounting principles.\n\nFamiliarity with ERP or invoice-management systems.\n\nStrong organizational and time-management skills with excellent attention to detail.\n\nAbility to confidently manage multiple priorities and deadlines in a fast-paced environment.\n\nA self-starter who can work independently with limited supervision.\n\nStrong interpersonal and communication skills with the ability to build relationships at all levels.\n\nProfessional judgment and discretion when handling confidential information.\n\nAbility to prioritize, adapt, and take action when needs change.\n\nAbility to meet company attendance and punctuality expectations.\n\nPreferred Experience\nProficiency in Microsoft Office, including Excel, Outlook, Word, and PowerPoint.\n\nExperience with SharePoint and Smartsheet is strongly preferred.\n\nExperience supporting a distribution, logistics, manufacturing, or other fast-paced operational environment is a plus.\n\nYou’ll Thrive in This Role If You…\nGenuinely enjoy working with people and naturally build relationships.\n\nLike being the person others come to when they need something coordinated or figured out.\n\nCan have several things happening at once and still keep the details straight.\n\nAre comfortable communicating with everyone from associates and vendors to site leadership.\n\nNotice what needs to be done and take initiative instead of waiting to be asked.\n\nEnjoy a role that combines people interaction, problem-solving, organization, and behind-the-scenes coordination.\n\nBring positive energy to the workplace while still being dependable, professional, and detail-oriented.\n\nCore Competencies\nPlan and Organize\n\nInitiate Action\n\nBuild Trusting Relationships\n\nAdapt and Change\n\nManage Work\n\nWhy This Role?\nThis isn’t a position where you’ll spend your entire day doing one repetitive task. You’ll be at the center of a busy Savannah operation, working with people across the facility and helping keep the details, communication, and day-to-day needs moving forward.\nFor someone who enjoys people, variety, ownership, and being the go-to person on a team, there’s a lot to love about this opportunity.\nWork Shift\n8 Hr non-rotating shift, Hrs fall to in punch day, Observed Calendar, shift starts AMShaw Industries is an equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.","description_format":"text","description_chars":5675,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Kitchens, Bathrooms & Home Improvement","Building Materials"],"lifecycle":[{"event":"open","at":"2026-11-09T23:50:12Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":0,"expected_fill_days":30,"reasons":["conf:0","stale_co","velocity","win:early","comp:junior,brand"],"computed_at":"2026-11-10T06:52:35Z"},"pay":null,"html_url":"https://alion.io/job/shaw-industries-operations-administrative-assistant","json_url":"https://alion.io/job/shaw-industries-operations-administrative-assistant.json","meta":{"generated_at":"2026-11-10T14:19:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":33283,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1865216},"rest":"https://alion.io/mcp/rest/get_company?id=1865216"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fshaw-industries-operations-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fshaw-industries-operations-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fshaw-industries-operations-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/shaw-industries-operations-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fshaw-industries-operations-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3992158}},{"tool":"search_jobs","arguments":{"company":"shawinc.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3992158},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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