{"id":3001844,"url":"https://alion.io/job/shawbrook-executive-assistant","title":"Executive Assistant","company":{"id":4291,"name":"Shawbrook","domain":"shawbrook.co.uk","url":"https://alion.io/company/shawbrook","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":73000,"period":"year","method":"role_seniority_country_cell","sample_n":8},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-21T09:24:43Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-21T12:25:24Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Shawbrook provides finance to a wide range of customer segments that value the premium experience, flexibility and certainly we deliver. We are a purpose-led organisation, with a focus on delivering long-term sustainable value for all our stakeholders.\nWe have a diversified offering, with our innovative lending propositions tailored to meet specific customer needs in carefully selected markets across SME, Real Estate and Personal. Our products range from complex structured credit facilities for growth-focused businesses to mortgages for professional landlords and property investors, as well as simple loans for consumers delivered digitally. We fuel our lending through customer deposits, which we attract by delivering a premium experience, choice and consistently great value to smart savers.\nThe business model we have created is unique and difficult to replicate, with our ‘best of both’ approach combining deep human expertise with advanced digital, tech and data capabilities. This combination not only allows us to deliver excellent customer experiences, but to do so efficiently and at scale. We are proud of our innovative and agile culture, which drives consistently high employee engagement scores and makes Shawbrook an attractive destination for the best talent. If you’re willing to roll up your sleeves, contribute new ideas and believe anything is possible, you’re our kind of person.\nWork with us because you:\nWant to be part of a bank built for the dynamics of the modern world\nRelish a challenge and enjoy a fast-paced, innovative and hardworking culture\nEnjoy finding new and better ways to solve complexity and make things happen\nWant to belong to a diverse culture that stands shoulder to shoulder with minority and underrepresented groups\nCare about society and the environment and want to be part of a business that cares too\nWant to continue to grow professionally and be the best version of yourself\n Executive Assistant Charter \nBAU:\nInternal/External meetings/ 1:1s, Mid & End Year Reviews / Mentoring Sessions /Divisional ExCo meetings, Townhalls, committee meetings, investors, stakeholders\nHandle ExCo member correspondence / post\nRegister ExCo for External Conference / lunches / dinners\nMeeting Coordination:\nRoom Layout: Arranging the room setup.\nAttendees: Facilitating between 10-40 attendees.\nCatering: Choosing menus and accommodating dietary requirements.\nAccommodations: Booking hotels for ExCo members.\nDining: Reserving restaurants.\nDocumentation: Preparing necessary documents/packs\nTravel: Arranging taxis, flights, trains, and ensuring the itinerary is in the diary.\nScheduling: Moving meetings when needed, accepting/declining all invites.\nKeep inbox up to date/ emails flagged and filed for ease of cover by other EA’s\nTeams and rooms provided in each meeting as they link to the invite.\nKorbyt Management:\nBook all rooms through the online system for each meeting\nManage extra desk seating in the office\nAdjust room bookings when meetings are rescheduled\nMake sure all Outlook invites link to a room and external visitors are added to the room and registered with reception\nDiary/Email Planning: CEO / CFO always looked after when in London office along side own Exco members. Exco members are split between team but they always cross over so an understanding off all 10 will be needed on some level.\nTeam Coverage: Cover for up to 6 ExCo members during team holidays/sickness.\nDaily Checks: Forward Planning ensuring free time as been schedule, no clashes etc.\nFuture Planning: Plan up to 1 years in advance, proactively booking and holding dates.\nInitiative: Book ExCo members' time for preparation and review.\nAgenda Updates: Update the ExCo agenda list with new items as they arise.\nSend responses to email on behalf of Exco members\nDistribute complaint letters/ post as appropriate via email\n\nExco Meetings (own Exco and team Exco)\nExco Committee Meetings: Own and schedule 12 months in advance\nPrepare/circulate agendas, prepare meeting packs, file all papers, organise logistics of meeting, add teams details and invites\nMake sure all teams details are correct, regarding who is the host and if recording is needed\nSend presenters their time slots to join meeting\nExpenses / Invoices\nManage milage, personal/work expenses, gift & hospitality form completion\nHR Hub\nApprove your Exco direct reports holiday/sickness, and add to diary\nBoard IQ\nAdd any material to Board IQ for ExCo members / understand and be able to use proficiently\nBe able to make Exco packs in managers absence / and Board if needed.\nPacks will be different for each division depending on who you will cover.\nIT\nHelp with IT problems, arrange all equipment for new Exco, update distribution list\nHave a good understanding of AI - Co pilot / Claude / Chatgpt\nAdditional support offered\nHelp Events with divisional Events, help with number of attendees, menu choices, travel, hotels etc\nArranging Board IQ papers/pack for non Exco members\nAssistance for Direct Reports ad hoc\nAssisting with preparation of new joiner induction schedules and scheduling of sessions\nHelping non Exco staff with flex room bookings\n Experience Requirements\nProven working experience as Executive Assistant at least 03 years\nThe applicants should have experience in the following area(s): Exec level / Stakeholders / Non-Executive \nThe applicants should have experience in the following business area(s): Financial Services\nEducational Requirements\nGCSE / A level / Degree \n Additional Requirements\nHighly experienced candidates will be given to preference.\nGood inter-personal skills / confident / professional and discrete\nProficiency in MS-Office / AI Software / Teams / Board IQ / Room booking systems\nAble to work under pressure and 100% aligned with company rules & regulations.\n Your Wellbeing - We take your health and well-being very seriously by providing a range of benefits to give you and your family peace of mind. These include:\nMarket leading family friendly policies such as access to our Maternity, Adoption and Paternity policies from Day 1 of your employment\nFree access to Headspace, a mindfulness & meditation digital health app\nFree access to Peppy digital health app that offers personalised support through fertility treatment becoming a parent or menopause\nEAP (Employee Assistance Programme) - Offering you support on a wide range of subjects including financial concerns, mental wellbeing and more general queries around family, work, housing, and health\nCycle to work scheme\nDiscounts on gym membership\nContributory pension scheme & death in service\nYour Lifestyle - It’s important you strike the right balance between your work and personal life. We provide benefits to support you when at work and when you’re enjoying your leisure time.\nMinimum of 27 days holiday per year\nOption to buy or sell holiday days through our flexi-holiday scheme\nDiscounts on gym membership nationwide\nAccess to discounts on a range of high street and online brands\nCommunity support and charitable giving\nYour Contribution - We’re focused on rewarding those that go the extra mile in helping us achieve our goals.\nParticipation in our annual discretionary bonus scheme designed to reward your contribution to our success\nProudly Shawbrook recognition scheme focused on recognising our role models and thanking our colleagues for a job well done","description_format":"text","description_chars":7362,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"master","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Gym membership"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Commercial & Retail Banks","Business & SME Lending","Leasing, Auto & Equipment Finance"],"lifecycle":[{"event":"open","at":"2026-10-21T12:25:24Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker","cap_exempt":false,"checked_at":"2026-10-21T06:25:45+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":22,"reasons":["conf:2","win:early"],"computed_at":"2026-10-21T14:36:37Z"},"pay":null,"html_url":"https://alion.io/job/shawbrook-executive-assistant","json_url":"https://alion.io/job/shawbrook-executive-assistant.json","meta":{"generated_at":"2026-10-21T14:36:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":20787,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4291},"rest":"https://alion.io/mcp/rest/get_company?id=4291"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fshawbrook-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fshawbrook-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fshawbrook-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/shawbrook-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fshawbrook-executive-assistant"}]}