{"id":2978477,"url":"https://alion.io/job/sheer-logic-administration-people-operations-assistant-rwanda","title":"Administration & People Operations Assistant – Rwanda","company":{"id":3900081,"name":"Sheer Logic","domain":"sheerlogicltd.com","url":"https://alion.io/company/sheer-logic","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":null},"role":"HR","role_family":"HR","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-21T05:29:34Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-30T11:13:00Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"About the RoleOur client, a leading international organisation, is seeking a highly organised, proactive, and detail-oriented Administration & People Operations Assistant to provide administrative, human resources operations, employee engagement, travel, finance, and office coordination support.\nThe successful candidate will ensure efficient day-to-day office operations, accurate record-keeping, and timely completion of routine employee administration and operational activities. The role will also provide exposure to commercial operations, customer engagement, and cross-functional collaboration, offering an opportunity for professional development.\nResponsibilities\n1. Office Administration and Coordination\nCoordinate daily office operations to maintain a safe, organised, and efficient working environment.\nManage the Country Manager’s calendar, appointments, and meetings.\nMonitor office supplies and arrange timely replenishment within approved budgets.\nMaintain accurate administrative records, contracts, filing systems, and compliance documentation.\nPrepare meeting agendas and materials, record minutes where required, and follow up on agreed actions.\nHandle confidential business and employee information with discretion.\n2. People Operations Support\nCoordinate employee lifecycle administration, including onboarding, probation follow-up, leave records, employee changes, and offboarding documentation.\nMaintain accurate employee records and follow up on outstanding documentation and approvals.\nSupport timely updates to employee data and completion of routine HR administrative processes.\nLiaise with the People Function and approved third-party service providers on operational matters.\nAssist employees with routine administrative enquiries and refer matters requiring professional HR advice to the appropriate team.\nEnsure compliance with data privacy and records-management requirements.\n3. Employee Engagement and Communication\nSupport employee engagement, wellbeing, recognition, and workplace initiatives.\nCoordinate internal communications, workshops, team meetings, and employee events.\nTrack engagement action points and support their timely implementation.\nGather employee feedback through approved channels while maintaining confidentiality.\nPrepare routine correspondence, reports, presentations, and communication materials.\n4. Travel and Logistics\nCoordinate travel arrangements for employees, management, and visiting leaders.\nArrange flights, accommodation, ground transportation, meeting logistics, and visitor access.\nPrepare travel itineraries and proactively manage changes to travel arrangements.\nMaintain accurate travel records and supporting documentation.\n5. Finance and Vendor Administration\nAdminister petty cash in line with established financial controls, including approvals, reconciliations, and supporting documentation.\nReview invoices and expense claims for accuracy and completeness before approval.\nSubmit approved invoices to Finance and follow up on outstanding vendor payments.\nMaintain expenditure records and support budget tracking and reporting.\nSupport vendor sourcing, onboarding, performance monitoring, and contract coordination.\nMonitor vendor service quality and escalate performance or compliance concerns.\n6. Commercial Support and Development\nAssist with preparing commercial reports, presentations, customer documentation, and meeting materials.\nCoordinate customer visits, commercial meetings, and follow-up actions.\nDevelop an understanding of the organisation’s products, customers, and commercial processes through structured learning and cross-functional assignments.\nDemonstrate a customer-focused approach and identify opportunities to improve service delivery and coordination.\nQualifications\nApplicants should possess the following qualifications and experience:\nA bachelor’s degree in Business Administration, Human Resource Management, Finance, Logistics, or a related field.\nAt least two years of relevant work experience in administration, HR operations support, office coordination, finance administration, customer service, or a related area.\nProficiency in Microsoft Office applications and digital collaboration tools.\nExperience in logistics, shipping, or a multinational organisation will be an added advantage.\nFluency in written and spoken English.\nWorking knowledge of French and/or Kinyarwanda will be an added advantage.\nHOW TO APPLY\nSend your CV to  by 25th October 2026.","description_format":"text","description_chars":4492,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"French","level":"All levels","optional":true},{"language":"English","level":"All levels","optional":false}]},"benefits":["Professional development"],"hiring_locations":[{"name":"Rwanda","iso":"RW","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-21T05:50:34Z"}],"visa":[],"liveness":{"score":46,"band":"ok","label":"Likely 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