{"id":4271107,"url":"https://alion.io/job/shelter-house-program-assistant","title":"Program Assistant","company":{"id":686780,"name":"Shelter House","domain":"shelterhouse.org","url":"https://alion.io/company/shelterhouse","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Management","role_family":"Management","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Alexandria, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50000,"max":52000,"currency":"USD","period":"year","gross":null,"usd_annual":52000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-13T17:50:41Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-14T13:35:16Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Level: Entry\nDepartment: Community Housing Programs (Fairfax)\nReports To: Director of Supportive Housing and Diversion Programs\nSalary Range: $50,000-$52,000\nLocation: Chantilly, VA (Hybrid)\nFLSA Status: Exempt\nAbout Us\nShelter House was established in 1981 as a grassroots responder to the homelessness crisis in Fairfax County. Since the organization's inception, we have adapted and grown to meet community needs, all while working in partnership with government and private partners and community members.\nToday, Shelter House is a successful and reputable organization of over 200 employees committed to preventing and ending homelessness and domestic violence. In the last year, our compassionate team of individuals changed the lives of nearly 2,000 individuals, half of whom were children. Our culture is built on our Core Values of Inclusivity, Collaboration, Accountability, Respect, and Empowerment (iC.A.R.E.).\nAbout the Role\nThe Permanent Supportive Housing (PSH) Program Assistant provides administrative and program support to the Permanent Supportive Housing team. This position is responsible for assisting with financial tracking, lease and compliance monitoring, documentation, and maintaining accurate program records. The Program Assistant works closely with program staff to ensure timely completion of administrative requirements and accurate tracking of PSH activities.\nResponsibilities\nFinancial and Rent Assistance Support\nMonitor monthly rent requests for all PSH units.\nPrepare monthly rent requests and related documentation.\nUpdate and maintain financial tracking spreadsheets to ensure rent requests and payments are accurately recorded.\nMonitor utility charges for all PSH units.\nAssist with preparing utility payment requests and supporting documentation.\nMaintain accurate and up-to-date utility expense information on financial tracking spreadsheets.\nIdentify missing or incomplete information and follow up with appropriate staff as needed.\nLease and Unit Tracking\nAssist with maintaining and updating the PSH lease tracking system.\nMonitor upcoming lease renewals and identify leases requiring action.\nNotify appropriate program staff when lease renewals are approaching.\nTrack the status of lease renewals and follow up as needed.\nUpdate lease tracking records with new lease terms, renewal dates, and other relevant information.\nMaintain tracking of renter's insurance for new units and clients.\nAssist staff with ensuring required renter's insurance documentation is received and appropriately recorded.\nEnvironmental Review Tracking\nAssist with tracking Environmental Review requirements for the RISE program.\nMonitor upcoming Environmental Review renewals or required actions.\nNotify appropriate staff when an Environmental Review renewal or other follow-up is approaching.\nMaintain accurate and current Environmental Review tracking records.\nRecords Management and Documentation\nAssist with creating and organizing files for unit leases and other unit records.\nDigitize paper files and maintain organized electronic program records.\nAssist with scanning, uploading, naming, and organizing documents in accordance with organizational procedures.\nEnsure program files are complete, accurate, and accessible to authorized staff.\nAssist with maintaining consistent file organization and documentation standards across PSH programs.\nGeneral Program Support\nProvide administrative support to PSH program staff as needed.\nAssist with data entry, tracking, reporting, and other administrative tasks related to PSH operations.\nMaintain confidentiality of client, financial, housing, and program information.\nCommunicate effectively with program staff, finance staff, landlords, and other partners as appropriate.\nPerform other duties as assigned to support the effective operation of the Permanent Supportive Housing program.\nRequirements\nPhysical Requirements\nAnnual TB testing is required.\nAbility to sit or stand for extended periods.\nAbility to lift and carry items weighing 10-20 pounds.\nBenefits\nBenefits\nMedical, Dental & Vision Insurance\n401K contributions with a 4% employer match\n13 Paid Holidays, 2 Floating Holidays and the opportunity to take your Birthday Off\nFour Annual Team Building Events\nEqual Employment Opportunity:\nEqual Employment Opportunity Policy: Shelter House is committed to providing equal employment opportunity to all employees and applicants. All employment-related decisions will be made and carried out without regard to race, color, religion, national origin, ancestry, citizenship, age (over 40), sex, marital status, pregnancy, sexual orientation, gender identity, veteran status, disability unrelated to the individual's ability to perform his or her job or any other legally protected status. Shelter House will also provide reasonable accommodations to pregnant and qualified employees with disabilities to enable them to perform the essential functions of their job, and to employees with respect to their observance of their religious beliefs, in accordance with applicable law. Any job applicant or employee who would like or needs an accommodation may request an accommodation by contacting the Human Resources department.\nDrug and Alcohol-Free Workplace Policy:\nDrug-Free Workplace: Shelter House is committed to maintaining a drug-free workplace. Employment is contingent upon compliance with our Drug-Free Workplace Policy, which prohibits the unlawful manufacture, sale, distribution, dispensation, possession, or use of controlled substances or marijuana in the workplace. Additionally, all subcontracts and purchase orders over $10,000 must include provisions ensuring a drug-free workplace.","description_format":"text","description_chars":5676,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-11-13T17:50:41Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":30,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-11-14T05:58:10Z"},"pay":{"stated_usd_annual":52000,"is_top_pay":false},"html_url":"https://alion.io/job/shelter-house-program-assistant","json_url":"https://alion.io/job/shelter-house-program-assistant.json","meta":{"generated_at":"2026-11-14T18:56:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22820,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":686780},"rest":"https://alion.io/mcp/rest/get_company?id=686780"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fshelter-house-program-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fshelter-house-program-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fshelter-house-program-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/shelter-house-program-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fshelter-house-program-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4271107}},{"tool":"search_jobs","arguments":{"company":"shelterhouse.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4271107},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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