Project Coordinator

Overview

Project Coordinator

Location: Phoenix, AZEmployment Type: Full-Time

About This Opportunity:

We are currently seeking a Project Coordinator to support the successful execution of P&C-related projects. The ideal candidate is organized, detail-oriented, and proactive, with experience in scheduling and cross-functional collaboration. This role is critical in helping ensure projects are delivered on time, within scope, and to the highest standards.

Responsibilities

Roles and Responsibilities

• Open new jobs in Salesforce and Business Central accurately and promptly, ensuring project information, customer details, scope, and internal assignments are complete.
• Verify planning lines, labor categories, materials, subcontractor costs, expenses, and other project requirements align with the approved proposal and scope of work.
• Review and adjust initial project budget costs as authorized to establish an accurate baseline for project execution and financial tracking.
• Prepare and distribute complete job packets, including scope documents, purchase orders, customer requirements, drawings, schedules, safety information, forms, and other project-specific documentation.
• Open and maintain change orders, confirming scope, pricing, approvals, budget impacts, and supporting documentation are properly recorded.
• Contact clients to confirm site readiness, scheduling requirements, access restrictions, outage windows, points of contact, and other information needed for successful execution.
• Develop and maintain project schedules in coordination with clients, project managers, supervisors, field personnel, and report-writing resources.
• Allocate manpower and coordinate technicians, engineers, equipment, and other resources based on project scope, qualifications, availability, geography, and schedule priorities.
• Work with regional branches to secure and share qualified personnel, specialized equipment, and other resources when local capacity or project requirements demand additional support.
• Track project progress, milestones, labor usage, costs, schedule status, deliverables, and outstanding items; promptly communicate risks, delays, scope changes, and resource conflicts.
• Maintain accurate and current job records in Salesforce and Business Central so operational and financial information is visible to project stakeholders.
• Provide clear and timely billing instructions and supporting documentation to the Billing Department, including billing schedules, percent complete, change orders, purchase order requirements, and customer-specific invoicing instructions.
• Coordinate scheduling for technical report writing, review, approval, and delivery to support contractual deadlines and timely project closeout.
• Participate in operations planning meetings, scheduling meetings, and work-in-progress (WIP) meetings; provide updates on staffing, schedule, cost, billing, risks, and required actions.
• Assist field personnel and supervisors with timesheet submission, coding, corrections, approvals, and follow-up to support accurate payroll and job-cost reporting.
• Monitor open action items and follow up with internal teams and clients to keep projects moving from job setup through execution, billing, reporting, and closeout.
• Support project closeout by confirming required reports, field documentation, billing information, change orders, and customer deliverables are complete.
• Maintain professional communication with clients, field teams, regional branches, and support departments while providing responsive service and accurate project information.
• Identify workflow gaps and recommend improvements to project coordination, scheduling, documentation, resource planning, and system data quality.
• Perform other related coordination and administrative duties as assigned in support of Phoenix ESD operations.

Qualifications

Required Skills & Qualifications

• Proven experience in project coordination or project support (preferably in an industrial or electrical services environment)

• Strong scheduling and organizational skills

• Excellent written and verbal communication skills

• Ability to manage multiple tasks, work independently, and collaborate with teams

• Attention to detail and strong problem-solving abilities

• Proficient in Microsoft Office Suite; experience with project management software (e.g., MS Project, Primavera, or similar) is a plus

EQUAL OPPORTUNITY EMPLOYER | DRUG-FREE WORKPLACE

Shermco is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. Shermco is a drug-free workplace.

NO AGENCIES PLEASE

Pay Range