{"id":3580967,"url":"https://alion.io/job/shes-a-given-virtual-executive-assistant","title":"Virtual Executive Assistant","company":{"id":2235589,"name":"She's A Given","domain":"shesagiven.com","url":"https://alion.io/company/shesagiven","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":20,"max":25,"currency":"USD","period":"hour","gross":null,"usd_annual":50000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Trello","optional":false}],"status":"live","first_seen_at":"2026-10-31T23:02:27Z","employer_posted_date":null,"last_verified_at":"2026-10-31T23:02:27Z","board_verified":false,"closed_at":null,"days_open":2,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":2},"description":"The CompanyShe’s A Given is a leading virtual assistant agency. We are excited to continue growing and to provide more opportunities for virtual assistants who are looking for a subcontractor role.\nThe Role\nThe Virtual Assistant is a vital member of She’s A Given. The VA is the main point of contact with the client(s) and will work independently with the client(s). The VA will receive support from She’s A Given, who will assist with the VA/client relationship. She's A Given will be responsible for plan modifications, questions, and provide feedback on quality. She's A Given will offer our support with delegation issues, and more.\n\nThe VA will provide high-level professional administrative service by completing tasks and projects as assigned by the client, ensuring they are executed on time and meet quality expectations.\n\nThe VA is responsible for being the main point of contact for their assigned clients, and being familiar with each client's needs and preferences. The VA must have consistent and proactive communication with clients as well as with She’s A Given.\n\nVirtual Assistants are expected to be available for clients during defined service hours of Monday-Friday 9:00 am - 5:00 pm per the client’s time zone, send weekly usage reports, respond to all communication within the two-hour response window, maintain detailed and up-to-date client profiles, and follow all She’s A Given internal policies and protocols.\n\nResponsibilities\nMonitoring, directing and responding to all client and general enquiries through email & social media.\n\nNurturing all client relationships by providing world-class client care.\n\nManagement of social media accounts including groups.\n\nBeing the liaison with stakeholders and other members of the team to ensure all processes run smoothly.\n\nMonitoring company calendar and sending reminders.\n\nPerforming set daily, weekly and monthly tasks.\n\nProject management and organization to facilitate on-time project and goal completion.\n\nPersonal and business calendar management, scheduling and coordinating appointments as necessary; proactively monitoring the client's calendars to identify potential conflicts and ensure the team is maximizing the client's time.\n\nConducting research on events, travel, projects, etc., and providing research results to the team members within established time frames, based on best practices.\n\nEnsuring specifications of purchases meet the client's satisfaction.\n\nExpense reporting and organization of expenses as necessary.\n\nAdministrative tasks including inbox management, calendar management, transcription, standard business correspondence, research and data entry.\n\nEmail inbox management based on specific guidelines provided by the client and in line with policies and practices.\n\nAttending meetings virtually as requested by the client, drafting agendas, taking meeting minutes and providing follow up as required.\n\nProviding continuous clear communication about task status, needs, and questions to their clients.\n\nReaching out to their client (and She’s A Given) whenever they need a vacation or absence due to illness.\n\nEnsuring accurate tracking of all billable hours for the client in the Clockify time tracking system.\n\nOther duties as assigned.\n\nOur Ideal Candidates\nAre looking to build a long-term relationship with us to support our most high-profile USA based clients.\n\nMust understand that as the face of the company every action they take is a reflection on the brand and be mindful of leaving a first-class long-lasting impression every time.\n\nAre available for between 10-40 hours per week (Monday to Friday).\n\nAre motivated, enthusiastic, happy, honest, trustworthy, loyal & responsive.\n\nHave the ability to complete all tasks assigned in a timely manner (24 hour turnaround and availability to complete projects ASAP if necessary) with a high level of accuracy.\n\nHave excellent communication skills (especially written).\n\nHave the ability to think on your feet in order to identify areas for growth and potential solutions.\n\nAre self-motivated and have the ability to work autonomously.\n\nAre comfortable with and have a working knowledge of programs such as: Microsoft Office, Clockify, Kajabi, Mailchimp, Google Suite, Calendly, Active Campaign, PayPal, Venmo, Lastpass, Asana, Trello, etc. If you don’t know a program, you’re willing to jump in and learn it!\n\nRequirements\nAt least 3 years of paid work experience as an administrative or executive assistant in a corporate environment.\n\nClear, precise, excellent, proactive and professional written and verbal communication skills.\n\nAbility to organize and effectively prioritize tasks.\n\nAbility to multi-task with various programs and learn new programs as required.\n\nAbility to commit to a minimum six-month contract with She’s A Given.\n\nMust have meticulous attention to detail, along with the ability to comprehend difficult tasks.\n\nCapable of responding to stress in a fast-paced environment.\n\nStrong interpersonal skills and ability to quickly develop working relationships.\n\nAffable and enthusiastic attitude towards teamwork.\n\nInternet/Web savvy.\n\nAssociates or Bachelor’s Degree preferred. Other continuing education/\n\nReliable Internet connection and phone.\n\nTyping ability of at least 50 WPM with accuracy.\n\nAvailable (to respond to clients within a 2-hour window) from 9:00am to 5:00pm Monday-Friday.\n\nMust live in and be authorized to work in the United States.\n\nShe’s A Given does a public records check. By applying, you acknowledge and agree to allow us to run a public records check.\n\nBenefitsPay: $20.00 - $25.00 per hour.Diversity StatementShe’s a Given is committed to creating a diverse and inclusive workplace. She's A Given hires regardless of race, sexual orientation, age, background, etc. \nJob Details\nJob Types: Full-time, Part-time, Contract.\n\nPay: $20.00 - $25.00 per hour.\n\nSchedule: Day shift, Monday to Friday.\n\nEducation: Associate (Preferred).\n\nExperience: Microsoft Office: 3 years (Required), Administrative Experience: 3 years (Required), Executive administrative support: 3 years (Required).\n\nLanguage: English (Required).\n\nWork Location: Remote.\n\nOriginally posted on Himalayas","description_format":"text","description_chars":6176,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Virtual Assistant Services"],"lifecycle":[{"event":"open","at":"2026-11-01T02:28:30Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":27,"reasons":["seen:2","win:early"],"computed_at":"2026-11-03T05:54:40Z"},"pay":{"stated_usd_annual":50000,"is_top_pay":false},"html_url":"https://alion.io/job/shes-a-given-virtual-executive-assistant","json_url":"https://alion.io/job/shes-a-given-virtual-executive-assistant.json","meta":{"generated_at":"2026-11-03T09:13:26Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13194,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2235589},"rest":"https://alion.io/mcp/rest/get_company?id=2235589"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fshes-a-given-virtual-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fshes-a-given-virtual-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fshes-a-given-virtual-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/shes-a-given-virtual-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fshes-a-given-virtual-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3580967}},{"tool":"search_jobs","arguments":{"company":"shesagiven.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3580967},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}