Payment Admin, Accounts Payable (Contract)

1. Payment Processing

• Review, validate, and process supplier invoices accurately and in a timely manner
• Ensure proper matching of invoices against Purchase Orders (PO), Delivery Order (DO), Invoice and Goods Receipts (GR)
• Identify discrepancies and liaise with vendors or internal teams for resolution
• Monitor payment schedules and due dates to prevent late payment penalties
• Execute payments in accordance with agreed terms and company policies

2. Reconciliation & Vendor Management

• Perform regular vendor statement reconciliations and ensure account accuracy
• Investigate and resolve discrepancies, unpaid invoices, and outstanding balances
• Serve as the primary point of contact for vendor payment-related inquiries
• Build and maintain strong, professional relationships with vendors and stakeholders

3. Documentation, Compliance & Reporting

• Maintain proper documentation and systematic filing of invoices and payment records
• Ensure compliance with internal controls, SOPs, and audit requirements
• Prepare Accounts Payable (AP) aging reports and payment status updates
• Support month-end and year-end closing activities

• Diploma or Bachelor’s degree in Business, Finance, Supply Chain, or a related field.
• Experience in administrative work in e-commerce, digital, or tech companies would be an added advantage.
• Fresh graduates are encouraged to apply.
• Proven experience in finance operations, claims processing, or supply chain management.
• Strong proficiency in Microsoft Excel (data analysis, reconciliation, reporting).
• Excellent attention to detail with strong numerical and analytical skills.
• Meticulous with a strong sense of ownership and accountability.
• Exceptional organizational and multitasking abilities.
• Strong communication skills, both written and verbal, with the ability to collaborate effectively with cross-functional teams.
• Ability to adapt to a fast-paced and dynamic work environment.
• Independent, resourceful, and flexible to take on new tasks.