{"id":2541639,"url":"https://alion.io/job/shrm-specialist-event-partnerships","title":"Specialist, Event Partnerships","company":{"id":15815,"name":"SHRM","domain":"shrm.org","url":"https://alion.io/company/shrm","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Sales","role_family":"Sales","seniority":"middle","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Alexandria, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":83000,"currency":"USD","period":"year","gross":null,"usd_annual":83000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-14T04:00:00Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-11-04T17:25:06Z","board_verified":true,"closed_at":null,"days_open":21,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":21},"description":"SUMMARY \nThe Specialist, Event Partnerships supports the planning, coordination, and execution of expo and exhibitor experiences across SHRM’s event portfolio, ranging in size from approximately 100 to 26,000 attendees.\n\nThe Specialist manages defined expo and exhibitor workstreams from initial planning through onsite execution and post-event follow-up, coordinating with internal stakeholders, external vendors, contractors, and exhibitors to support successful delivery.\n\nThis role requires a highly organized, solutions-oriented event professional with experience in expo operations, exhibitor communications, event technology, vendor coordination, and budget tracking. A strong collaborator and problem solver, the Specialist helps create a consistent, well-managed experience for exhibitors, partners, and attendees across SHRM events.\n\nResponsibilities \nExpo Experience Planning & Execution\nSupport the planning and execution of expo and tradeshow experiences, including floor plans, schedules, exhibitor services, and onsite operations.\nManage assigned expo workstreams, timelines, deliverables, and budgets, working with cross-functional partners, vendors, and contractors to keep plans on track.\nSupport the development of exhibitor prospectuses, guidelines, rules and regulations, and expo-related website and marketing content.\nCoordinate with large-scale event service providers on exhibitor service materials, operational timelines, and move-in/move-out planning.\nBring forward expo and tradeshow trends, best practices, and ideas that can strengthen the exhibitor and attendee experience.\nPartner with Event team colleagues and other internal stakeholders on food and beverage placement and processes, exhibitor registration, space planning, and other components of the expo experience.\nSupport the implementation and ongoing management of event technology, including event apps, exhibitor portals, and show floor management platforms such as Map Your Show.\nCommunications & Exhibitor Support\nServe as a day-to-day resource for exhibitors throughout the event lifecycle, providing timely, professional, and solution-oriented support.\nCoordinate exhibitor office hours, webinars, or other informational sessions as needed.\nDevelop and maintain exhibitor guides, FAQs, instructional materials, and other resources that support successful participation.\nImplement communication plans and outreach schedules for contracted exhibitors, including key deadlines, participation requirements, resources, and event updates.\nPartner with internal teams and external vendors to address exhibitor questions, resolve issues, and support a positive exhibitor experience.\nOn-Site Event Management\nSupport expo setup, on-site operations, and breakdown to help ensure successful event execution.\nCoordinate with on-site floor managers, contractors, vendors, and event partners on assigned expo needs.\nPartner with Event Logistics colleagues on exhibitor registration and the overall on-site exhibitor experience.\nTroubleshoot operational issues and respond to changing needs during events to support exhibitors, attendees, and internal stakeholders.\n Reporting & Continuous Improvement\nTrack assigned project budgets, vendor estimates, invoices, expenses, deadlines, and deliverables.\nSupport post-event reporting, including exhibitor satisfaction, operational results, and experience-related outcomes.\nGather exhibitor feedback and event performance information to identify opportunities for improvement.\nShare findings and recommendations with Event Partnerships leadership and internal stakeholders to support future planning.\nPerform other duties as assigned.\n\nEducation & Experience Requirements \nEducation\nBachelor’s degree in Event Management, Business, Marketing, Communications, Hospitality, Public Relations or related field preferred or relevant equivalent experience in lieu of degree.\nExperience\nThree (3) or more years of related experience in event planning or management, preferably with a focus on conferences, expos, tradeshows, or exhibitor experiences and within a PR, marketing, or event agency or an in-house events function for a medium-to-large organization or brand.\nExperience coordinating vendors, event service providers, budgets, timelines, and event technology preferred.\n\nKnowledge, Skills & Abilities\nStrong project management and organizational skills, with the ability to manage multiple priorities, deadlines, and events simultaneously.\nWorking knowledge of expo and tradeshow operations, logistics, exhibitor services, and event technology.\nStrong relationship-building and collaboration skills, with the ability to work effectively with internal stakeholders, exhibitors, contractors, and external vendors.\nAbility to coordinate with contractors and external vendors to deliver assigned event workstreams.\nStrong written and verbal communication skills, with the ability to communicate clearly and professionally with internal and external audiences.\nStrong customer service orientation with the ability to anticipate and respond to the needs of exhibitors, attendees, and partners.\nStrong problem-solving skills and the ability to respond effectively to unexpected situations during event planning and on-site execution.\nSound judgment, diplomacy, tact, and attention to detail.\nAbility to interact effectively and professionally with individuals at all levels of an organization.\nProficiency in Microsoft Office applications and event management software.\nAbility to effectively leverage artificial intelligence (AI) tools and technologies to streamline workflows, enhance productivity, and improve overall work quality.\n\nPhysical Requirements\nThis position operates in a typical office environment (which includes a home office setting) and requires the ability to perform essential job functions with or without reasonable accommodation. Physical requirements may include:\nProlonged periods of sitting at a desk and working on a computer.\nFrequent use of hands and fingers for typing, handling documents, and using office equipment.\nOccasional standing, walking, bending, and reaching.\nAbility to lift and carry up to 30 pounds as needed.\nClear verbal and written communication skills for effective interaction with colleagues and stakeholders.\n\nWork Environment\nHybrid Schedule (3 Days In-Office/2 Days Remote)\nThis position follows a hybrid work schedule, with Tuesday through Thursday in office and Monday and Friday remote. Employees must be available during standard business hours, with core hours beginning between 8:00–9:00 a.m. and concluding between 5:00–6:00 p.m. local time.\nTravel: Moderate 20 – 30%\n\n#LI\nThe hiring range for this position is $70,000 to $83,000 per year. This range is an estimate, and the actual salary may vary based on the candidate's experience, skills, and qualifications. SHRM offers a competitive and comprehensive total rewards package. The benefits for this position include professional growth and development, health, dental, vision, well-being, health savings, flexible spending, retirement, open leave, and annual discretionary bonus and incentives.","description_format":"text","description_chars":7131,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Home office","Hybrid work"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Human Resources","Standards & Industry Bodies"],"lifecycle":[{"event":"open","at":"2026-10-14T15:48:20Z"}],"visa":[],"liveness":{"score":62,"band":"ok","label":"Likely open","p_open":1,"p_active":0.83,"p_room":0.75,"age_days":21,"expected_fill_days":29,"reasons":["conf:3","win:late"],"computed_at":"2026-11-04T06:34:25Z"},"pay":{"stated_usd_annual":83000,"is_top_pay":false},"html_url":"https://alion.io/job/shrm-specialist-event-partnerships","json_url":"https://alion.io/job/shrm-specialist-event-partnerships.json","meta":{"generated_at":"2026-11-04T21:20:47Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":33042,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":15815},"rest":"https://alion.io/mcp/rest/get_company?id=15815"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fshrm-specialist-event-partnerships"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fshrm-specialist-event-partnerships"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fshrm-specialist-event-partnerships"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/shrm-specialist-event-partnerships\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fshrm-specialist-event-partnerships"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2541639}},{"tool":"search_jobs","arguments":{"company":"shrm.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2541639},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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