{"id":4279952,"url":"https://alion.io/job/shure-administrative-assistant-ii","title":"Administrative Assistant II","company":{"id":722947,"name":"Shure","domain":"shure.com","url":"https://alion.io/company/shure","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":10,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":16,"computed_at":"2026-11-14T05:58:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Niles, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":47100,"max":70700,"currency":"USD","period":"year","gross":null,"usd_annual":70700},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-13T20:17:46Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-14T09:08:00Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Overview\nReady to build a career at the heart of Shure’s executive operations?\nWe are hiring for an Administrative Assistant. In this role, you will support the day-to-day operations of the Office of the President by providing foundational administrative, research, and event support under the direction of the Associate Director, Office of the President. This is a junior-level position intended for an individual who is interested in building a long-term career path in Executive Administration and Corporate event planning. The position also provides basic administrative support to two C-suite executives, including calendar management, expense reporting, invoice processing, meeting coordination, and ordering catering and office supplies.. You will also contribute to the preparation and execution of executive meetings, internal events, and initiatives that support enterprise priorities and leadership engagement.\nThis role is a hybrid position, 4-days a week at our Niles, IL HQ Office.\nResponsibilities\nProvide administrative support to the Associate Director, Office of the President, and designated Office of the President activities as well as broader Executive team as needed.\nProvide basic administrative support to two C-suite executives, including managing calendars, preparing and submitting expense reports, and processing invoices.\nSchedule and confirm meetings and attendee participation, and order catering and office supplies as needed.\nConduct research and gather information to support events and special projects.\nAssist in the preparation of briefing materials, agendas, presentations, summaries, and reports with a high level of accuracy and attention to detail.\nDraft, edit, and format written materials to meet executive standards and company brand expectations.\nMaintain organized files, documentation, and reference materials related to meetings, events, and executive initiatives.\nProvide hands-on support for executive meetings, leadership sessions, internal events, and offsites.\nAssist with event logistics, including room setup, materials preparation, catering coordination, attendee tracking, and post-event follow-up.\nSupport event timelines, checklists, and task tracking to ensure details are executed accurately and on time.\nCoordinate with internal teams and service partners to support smooth and professional event execution.\nUtilize Microsoft Office tools (Word, Excel, PowerPoint, Outlook) to support administrative, research, and event-related work.\nUse AI-enabled tools responsibly to assist with research, drafting, formatting, and summarization, while ensuring accuracy, confidentiality, and appropriate human review.\nDemonstrate curiosity and openness to learning new tools and technologies that improve efficiency and quality of work.\nQualifications\nMinimum of 1 year of administrative experience in a professional or corporate environment. (One year of college coursework is equivalent to two years of experience)\nExperience supporting meetings or events, including logistics, preparation, or coordination.\nStrong written and verbal communication skills, with the ability to produce polished, professional materials.\nExcellent organizational skills and exceptional attention to detail.\nAbility to manage multiple tasks, follow established processes, and learn new assignments with guidance.\nDemonstrated professionalism and ability to handle confidential and sensitive information with discretion and professionalism consistent with the Office of the President.\nProficiency with Microsoft Office applications and calendar management tools\nAbility to demonstrate follow-through, and reliability in a fast-paced, high-visibility environment.\nAbility to apply sound judgment when managing information, materials, and administrative tasks.\nThe role requires strong attention to detail, professionalism, sound judgment, creativity, and the ability to execute work with accuracy and polish\nInterest in pursuing a career path in Executive Administration and/or Event Planning.\nExposure to corporate meetings, leadership events, or internal communications.Creative mindset with the ability to contribute ideas and improvements to administrative and event processes.\nCurrent Notary Public commission is a plus.\nFamiliarity with presentation tools, multimedia formats, or collaborative work platforms.\nApplicants for this position must be currently authorized to work in the United States on a full-time basis. Shure will not sponsor applicants for this position for work visas.\nWHO WE ARE\nShure’s mission is to be the most trusted audio brand worldwide - and for over a century, our Core Values have aligned us to be just that. Founded in 1925, we are a leading global manufacturer of audio equipment known for quality, reliability, and durability. We engineer microphones, headphones, wireless audio systems, conferencing systems, and more. And quality doesn’t stop at our products. Our talented teams strive for perfection and innovate every chance they get. We offer an Associate-first culture, flexible work arrangements, and opportunity for all.\nShure is headquartered in United States. We have more than 35 regional sales offices, engineering hubs, distribution centers and manufacturing facilities throughout the Americas, EMEA, and Asia.\nJoin Shure and Amplify Your Impact. Explore our unique culture and learn the key pillars that define our legacy of excellence.\nTHE MIX MATTERS Don’t check off every box in the job requirements? No problem! We recognize that every professional journey is unique and are committed to providing an equitable candidate experience for all prospective Shure Associates. If you’re excited about this role, believe you’ve got the skills to be successful, and share our passion for creating an inclusive, diverse, equitable, and accessible work environment, then apply!PAY TRANSPARENCY Shure offers a competitive compensation structure that is reviewed annually to attract, hire, and retain the industry’s top talent. Base salaries vary based on qualifications, geography, experience, and expertise in each respective discipline. The range displayed on each job posting reflects the minimum and maximum base salary for the opportunity. The base salary for this position ranges from $47,100 to $70,700, with a midpoint target. If your salary expectations do not align, still apply as we are often flexible on the seniority of posted positions. All positions also include an award-winning benefits package.\nWE GOT YOU - Our Benefits At Shure, we prioritize the well-being of our Associates. We offer competitive rewards packages that address physical, mental, financial, and overall well-being. Our benefits include comprehensive healthcare, mental health and retirement savings plans, generous paid time off programs, employee discounts, professional development opportunities, work-life balance initiatives, employee recognition programs, and volunteering/community involvement opportunities. To learn more, check out our Benefits At A Glance.","description_format":"text","description_chars":7025,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Professional development","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Pro AV & Digital Signage","Headphones & Audio","Musical Electronics"],"lifecycle":[{"event":"open","at":"2026-11-13T20:17:46Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 21 · green card filings: 5","filings_12m":21,"filings_prev_12m":18,"green_card_filings_12m":5,"median_offered_wage_usd":117692,"route":null,"cap_exempt":false,"checked_at":"2026-11-14T07:33:33+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":16,"reasons":["conf:3","velocity","win:early","comp:brand"],"computed_at":"2026-11-14T05:58:10Z"},"pay":{"stated_usd_annual":70700,"is_top_pay":true},"html_url":"https://alion.io/job/shure-administrative-assistant-ii","json_url":"https://alion.io/job/shure-administrative-assistant-ii.json","meta":{"generated_at":"2026-11-14T13:19:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13511,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":722947},"rest":"https://alion.io/mcp/rest/get_company?id=722947"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fshure-administrative-assistant-ii"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fshure-administrative-assistant-ii"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fshure-administrative-assistant-ii"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/shure-administrative-assistant-ii\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fshure-administrative-assistant-ii"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4279952}},{"tool":"search_jobs","arguments":{"company":"shure.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4279952},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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