Office Coordinator

Office Coordinator

The Office Coordinator is responsible for ensuring the smooth day-to-day operation of the SICPA Albania office by managing reception services, office administration, facility management activities, visitor coordination and protocol arrangements. The role serves as the first point of contact for employees, customers, suppliers and visitors while supporting the maintenance of a professional, safe and efficient working environment.

Role

Reception & Visitor Management

• Welcome and manage visitor registration and access procedures
• Manage reception area and ensure a professional office image
• Handle incoming calls, correspondence, and deliveries
• Coordinate meeting room bookings and visitor logistics

Facility Management

• Coordinate office maintenance and repair activities
• Liaise with landlords, service providers, cleaning companies and security providers
• Support management of access control, alarm systems, parking and office services

Administration Support

• Support travel and accommodation arrangement
• Support with procurement and purchase requests for office-related items and prepares the respective PO-s
• Support onboarding logistics for new employees
• Maintain the protocol arrangements outcome/income
• Maintain and archive administrative records and documentation
• Coordinate courier and shipping activities

Profile

• Bachelor’s degree in Business Administration, Management, Hospitality, or similar
• 3+ years of experience in:

Reception / Front Office

Office Administration

Facility Management

Executive Assistant or Protocol roles

• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Customer-oriented attitude
• Proficiency in Microsoft Office applications
• Fluent in English (written and spoken)
• Ability to work independently and with confidential information

Join us!

• Our success comes from our highly skilled and talented employees
• Respectful entrepreneurship and a long-term vision are key for success
• Our people contribute to a more secure world
• Diversity at all levels of an organization is a strength
• We offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating industry

Your file will be handled with the most confidentiality and discretion