{"id":2615638,"url":"https://alion.io/job/side-office-manager","title":"Facilities Manager","company":{"id":174761,"name":"Side","domain":"side.inc","url":"https://alion.io/company/side-4","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":99,"open_postings":36,"ghost_share":0,"stale_share":0.056,"repost_share":0,"time_to_fill_p50_days":52,"computed_at":"2026-10-19T05:45:15Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Braga, Portugal"],"countries":["PT"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":19500,"max_usd":35000,"period":"year","method":"role_country_seniority_unknown","sample_n":8},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-15T12:09:26Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-20T04:18:19Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"The Facilities Manager is responsible for the effective day-to-day operation of the Braga workplace, including facilities, workplace services, suppliers, office-related procurement, workplace experience and administrative coordination. The role ensures that the physical working environment is safe, functional, organized and appropriately supported for employees, visitors and operational teams.\nThe Facilities Manager owns office and facilities matters within the defined scope and budget, coordinates relevant suppliers and internal stakeholders, identifies operational risks and improvement opportunities, and escalates matters requiring management approval. The role works closely with HR, Finance, IT, Operations and other support functions while maintaining clear functional ownership and accountability.\nWorkplace & Facilities Management\nOwn the day-to-day operation and readiness of the Braga office and associated workplace facilities. \nCoordinate maintenance, cleaning, repairs, utilities, security/access-related workplace matters and other facilities services. \nConduct regular workplace inspections and proactively identify maintenance, safety, capacity or service issues. \nCoordinate corrective actions with suppliers and internal stakeholders and track them through completion. \nEnsure meeting rooms, common areas and workplace facilities are maintained to an appropriate operational standard. \nSupport office expansions, refurbishments, moves and other facilities projects as required. \nSuppliers, Procurement & Budget \nManage office-related suppliers and service providers, including quotations, service quality and follow-up. \nObtain and compare quotations in accordance with company procurement and approval requirements. \nMonitor office/facilities expenditure against approved budgets and flag material deviations. \nMaintain appropriate records of contracts, quotations, purchases and recurring services. \nIdentify opportunities to improve supplier performance, service quality and cost efficiency. \nThe Facilities Manager may recommend suppliers and expenditure but must operate within established approval authorities and procurement processes. \nWorkplace Services & Employee Experience\nCoordinate workplace services that support employees' day-to-day experience in the studio. \nSupport office events and workplace initiatives in collaboration with relevant stakeholders. \nSupport onboarding from a workplace readiness perspective - workspace, access coordination, welcome arrangements, etc. \nAct as a point of contact for workplace-related employee requests and ensure they are addressed or routed to the appropriate function. \nSupport visitors, client visits and internal events as required. \nHealth, Safety & Compliance\nCoordinate office-related Health & Safety activities falling within the facilities/workplace remit. \nMaintain required workplace and facilities documentation and records. \nCoordinate with HR, external H&S providers and other responsible stakeholders on statutory workplace requirements. \nEscalate identified compliance or safety risks promptly to the Studio Head and relevant functional owner. \nSupport implementation of emergency preparedness and workplace safety measures within the responsibilities assigned to Office Management. \nRequirements\nRelevant experience in office management, facilities management, workplace operations or a comparable role. \nDemonstrated experience managing suppliers, facilities services, procurement and office budgets. \nExperience coordinating multiple stakeholders and competing priorities in a fast-paced environment. \nWorking knowledge of workplace health and safety requirements and facilities best practices. \nStrong proficiency with Microsoft 365 and relevant workplace/business systems. \nProfessional fluency in English; Portuguese is highly desirable for local supplier and authority interactions. \nStrong administrative, organizational and reporting capabilities.","description_format":"text","description_chars":3952,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["PC Games"],"lifecycle":[{"event":"open","at":"2026-10-15T12:09:26Z"}],"visa":[],"liveness":{"score":99,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.993,"p_room":1,"age_days":3,"expected_fill_days":52,"reasons":["conf:2","urgency","velocity","win:early"],"computed_at":"2026-10-19T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/side-office-manager","json_url":"https://alion.io/job/side-office-manager.json","meta":{"generated_at":"2026-10-20T05:17:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5811,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":174761},"rest":"https://alion.io/mcp/rest/get_company?id=174761"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fside-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fside-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fside-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/side-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fside-office-manager"}]}